PERFORMANCE BASED LOGISTICS (PBL) MARKET SURVEY FOR THE ASSAULT HOSELINE SYSTEM (AHS) Purpose: The purpose of this survey is to solicit interest in the implementation of Performance Based Logistics (PBL) for the Assault Hoseline System (AHS). The Army is looking for potential contractors to perform in the role of Product Support Integrator/ Product Support Provider for the AHS. In Accordance With (IAW) AR 70-1 and DOD 5000.1, PBL is the preferred support strategy for materiel systems. The Army will implement PBL on weapon systems in order to provide the war fighter increased operational readiness; i ncreased reliability; enhanced logistics response times; enhanced deployment support; enhanced wartime support; reduction in the logistics footprint, and reduction in logistics costs. The selected PBL contractor will be responsible for some portion of the system logistics support, which could include, but is not limited to, supply chain management (parts support) for field and sustainment level maintenance, sustainment level maintenance (scheduled and unscheduled), and sustainment training. The Army will retain responsibility for the scheduled and unscheduled field maintenance of AHS systems. Operator and maintenance training, (New Equipment Training (NET)) will be the prime (Original E quipment Manufacturer (OEM)) contractors responsibility. The system support processes will be transparent to the war fighter. In addition, the prime contractor will be responsible for vehicle configuration, including recommendation and implementation of configuration changes to improve performance, reliability and maintenance. PBL Definition: See Appendix A for Definitions of PBL and other frequently used terminology. Intent: Length/Type of Contract: Contract is expected to be a Firm Fixed Price Contract for up to 25 years. Goals. Desired Results and Outcomes: Expected performance results from the PBL provider for the AHS System is achievement of efficiencies that drives the system to an increase in operational availability by; reducing the logistics footprint; reducing maintenance /repair times for scheduled and unscheduled sustainment level maintenance; providing relief to the army from conducting sustainment training, and ultimately reducing O&S costs to the Army. Measurements: Level of performance shall be expressed in measurable outcomes and achievement of those outcomes by objective evaluation. Reduced Logistics Footprint: " Measurable reduction in the time it takes to deliver field and sustainment level spare and repair parts to the requiring organization Reduced maintenance/repair times: " Measurable reduction in the cycle time it takes to return repaired sustainment level equipment/parts to the supply system. Relief from conducting sustainment training: " Measurable reduction in the number of sustainment training classes conducted by the Army. PBL System Candidates: Systems that will be supported using PBL are those systems currently in production, systems currently in the Army fleet, and those undergoing reset/recap. Operational profiles will include both+ wartime and peacetime Operations Tempo (Optempo) if availabl e. See Appendix B for a profile of the AHS System. PBL MARKET SURVEY QUESTIONAIRE FOR THE ASSAULT HOSELINE SYSTEM (AHS) Name of Company: Address: City, State, Zip Code: Point of Contact (POC) information: Name: Telephone Number: Email Address: Website Address: 1. What is the business size of your company; i.e. large business, small business, 8 (a)? 2. Describe your companys experience, if any, in providing PBL support to army vehicles or systems. 3. Have you successfully performed the in the role of Product Support Integrator/ Product Support Provider on any other army or DoD vehicles or system? If so, on which vehicles or systems and what was the extent of the support provided? 4. If you hav e performed under a PBL contract in the past, what are some of the best practices you have used to be successful? 5. What would be your plan for managing the supply chain (parts support) for field and sustainment level maintenance and integrating that with the current organic system? 6. What potential constraints and boundaries do you anticipated within the responsibilities of managing a PBL support contract? 7. How do you propose the government should measure the specific areas of performance related to reducing the logistics footprint, reducing maintenance/repair times, and providing relief from conducting sustainment training? What recommendations can your organization provide? 8. What would be your plan for reducing maintenance/repair times for scheduled and unscheduled sustainment level maintenance? 9. How would your company manage a sustainment training program and reduce the Armys training burden? 10. Would your company be interested in providing PBL support under a long-term contract? 11. Compare and contrast the different strategies your company would utilize in wartime vs. peacetime situations. 12. Do you feel the desired results and outcomes as defined above are attainable? 13. Are there any other areas of logistics support in which your company would be interested in providing a service? Keep in mind that this is a continuous improvement and learning exercise for the government and industry. We do not have all the answers nor do we even know all the right questions. Please take time to relate to us any ideas/suggestions you may have in im proving our questionnaire or any other areas where you may have insight. Send responses to this market research survey questionnaire to the PM POCs by email: Joe Scott e-mail address:
[email protected] and James VanCoillie:
[email protected] . Your organization may provide response to all or part of this questionna ire. Replies to this questionnaire must be received by 30 Jun 05. The response can be marked as confidential. Clearly indicate that the information is Proprietary if appropriate. All participation is voluntary and no compensation will be provided for resp onding to this survey. The Army appreciates your participation in this survey. APPENDIX A DEFINITIONS Performance Based Logistics (PBL): PBL is a product support strategy in which the logistics requirements are stated as expected results (outcomes), and wherein the responsibility and accountability of meeting these expectations fall on the Product and/or P rogram Managers (PM's), their designated Product Support Integrator (PSI), and their support provider(s). PBL is: - Buying results not resources - Using performance specs not design specs - Buying solution or an outcome not defining the process and methods to achieve a predetermined course of action. - About assigning responsibility to the supplier not the requiring organization. Performance Support Integrator (PSI): The PSI is intended to identify a single source as being responsible and accountable for providing product support to the assigned Defense/Army system. This is designated to an agency (private, public sector or a pri vate/public sector partnership). Product Support Provider (PSP): The PSP is anyone that provides a logistics/support product or service in support of a materiel system. This term applies to all providers that have not been designated by the PM as the PSI. The PSI will be required to ne gotiate Performance Based Agreements (PBA) type arrangements with all PSPs to fulfill their responsibility. Examples of PSPs include: DLA centers, AMC MSC Inventory Materiel Management Centers (IMMCs), Depots, contractors sub-contractors, etc. New Equipment Training: The identification of personnel, training, and training aids and devices and the transfer of knowledge gained during development from the materiel develo per/provider to the trainer, user, and supporter. Sustainment Training: Individual and collective training conducted in the unit or resident schools, units, and organizations to ensure continued expertise on the operations, employment, and logistics support of fielded systems or equipment. Sustainment Maintenance: Sustainment maintenance is off-system maintenance and is mainly repair of defective equipment/parts. Sustainment maintenance returns repaired equipment/parts to the supply system. It covers selected Direct Support (DS) tasks, Gener al Support, and Depot maintenance. Field Maintenance: Field maintenance is on-system maintenance and is mainly replacement of defective parts and preventative maintenance. Field maintenance returns repaired equipment to the soldier. It covers crew, unit, and selected Direct Support (DS) mai ntenance tasks. Some off-system maintenance can be done at field level if, based on task analysis, it is simple to complete or it is critical to mission readiness. Operational Availability: A measure of the degree to which a system is either operating or is capable of operating at any time when used in a typical operational and support environment. APPENDIX B PROFILE FOR THE AHS Petroleum System: Assault Hoseline System (AHS) Model Designators: TBD System Description: The AHS is a mobile petroleum transport system having the mission to transfer large quantities of fuel between temporary bulk storage sites at various distances up to 2.5 miles. AHSs can be combined to span several miles between storag e points. The system is rapidly deployable and can be used over many different types of terrain and in various environments and is intended for use in rear support areas where large quantities of bulk petroleum are stored, transferred, and issued. The AHS is an integral part of the Table of Organization and Equipment (TO&E) for both the Quartermaster (QM) Petroleum Pipeline and Terminal Operating Company and the QM Petroleum Supply Company, enabling these units to perform a critical part of their mission requirement. The system consists of one 350 gallon per minute pump, an employment/retrieval device, 2.5 miles of four inch flexible hose on four reels, obstacle suspension kit, road crossing kit, spill kit, and repair kit. Operational Mode Summary/Mission Profile (OMS/MP): 1. System Description. The AHS consists of 14,000 feet of 4-inch collapsible conduit, a 350-gallon per minute (GPM) engine driven pumping assembly, and various support kits required to emplace, recover, and operate the system. This version of the AHS wil l include a deployment/retrieval capability that was not part of previous systems. The collapsible hoses will be stored and deployed from a powered reel system. This capability allows the system to be emplaced and recovered using less personnel and equip ment than the previous flaking box system. The AHS provides bulk petroleum handling units the ability to move bulk fuel to/from storage locations that may not be accessible by vehicle, rail, or air. The AHS can be connected to a fixed or tactical pipelin e, used to move fuel from a rail head to the tactical storage site, used to move fuel away from an airhead, or transfer fuel from the main road to the bulk storage site. 2. Wartime OMS/MP. After mission identification, the employing unit emplaces the AHS following the general steps below: " Choose an emplacement route. Select a direct route that is free of obstacles. If possible, try to parallel an existing road to aid construction and speed deployment. " Determine the deployment trace distance and any elevation changes. Determine the location of the pumping assembly by hydraulic analysis. " Load the conduit deployment/recovery system onto the deployment vehicle. Proceed to the start point. " Secure the end of the conduit to a vehicle or other appropriate anchor. " Begin deploying the conduit in accordance with the deployment/recovery operating instructions. " After deployment of the conduit, emplace the pumping assembly. " Connect the suction and discharge hoses to the pumping assembly. " Connect the AHS conduit to the receipt storage tank. " Once everything is connected, fill the line with fuel and gradually increase the line pressure until you reach the desired operating point. Transferring Bulk Fuel After the AHS is setup and performing the bulk fuel transfer mission, the system may be required to operate for up to 20 hours per day continuously. Other operations require fewer operating hours per day, but more start and stop cycles. When being used t o transfer fuel from tankers, rail cars, or aircraft, system operation will be cyclic. Pumping time will be long enough to empty the supplying vessels. At the completion of pumping, the system is shutdown, disconnected from the supply source. Full suppl y tanks are positioned and the AHS reconnected and transfer operations resumed. This process is repeated up to 10-15 times a day, resulting in an operating time of 10-hours per 20-hour operational day. System Recovery After completion of the bulk fuel transfer mission at a specific location, the AHS is evacuated, recovered, and redeployed at a new location. Recovery and redeployment occurs once every 20 days. 3. Environmental Conditions. The environmental conditions in which the MMFF will operate are shown below in Table 3. Climate Types Usage Hot 30% Basic 70% Table 1 4. Movement Terrain. The AHS can be deployed over any terrain that the deploying vehicle can traverse. The primary deployment vehicle for the AHS is the 5-ton cargo truck. In addition to the 5-ton cargo truck, the AHS can be deployed by the HEMTT-LHS an d PLS when mounted on a flatrack. The AHS shall be capable of deployment over the following deployment terrain profile. Terrain Usage Primary Roads 20% Secondary Roads 50% Trail 15% Cross Country 15% Table 2 OEM: LaBarge Products, Inc., ST. Louis, MO. Availability of TDP: The Army does not own a TDP, the system was procured according to PD# ATPD 2268, Dated 30 Oct 02. Configuration Stability: System configuration is currently frozen pending results of Production Qualification Test. Fleet Assessment: The AHS is a new system currently in Full Rate Production (FRP). The initial quantities to be delivered are 34 systems in 2006 with anticipated quantity of 74 systems fielded thru 2011. G8 still owes us a distribution plan however they ha ve indicated that the first units to be equipped are the Units of Action. Useful Life of the AHS is 20 years. Annual Support Workload (Maintenance AMMS): Direct productive annual maintenance man-hours requirement by MOS for each level of maintenance to be performed by the gaining MACOM, are as follows: OCC-SPEC UL DS GS 63B 91.4 15.7 0 63J 200 150 200 Reliability Mean Hours Between Essential Function Failure (MHBEFF): AHS Test and Evaluation Master Plan (TEMP) estimates the 350 gpm pump will require 200 hrs MHBEFF and the ERS will require 50 cycles MHBEFF. Depot Capability Current Workload: None, system is currently in LRIP. Annual Sustainment Parts Cost: Life Cycle Cost Estimate states $34,800 per system for annual replenishment of spare replacements and consumables. Current Organic Support: 1. Supply and Logistics Support: Support objectives for initial operational capability will be full organic support. Interim contractor support for supply will be considered to expedite initial provisioning, if required. Integrated prognostics/diagnosti cs will be used to the maximum extent possible to reduce the maintenance burden based on operational concept and total life cycle cost. Supply support requirements will be generated from a detailed analysis of maintenance tasks that will identify all resources required for system support. Provisioning Technical Documentation will be used for the identification, selection, determination of initial requirements, and cataloging of support items to be procured thro ugh the provisioning process. The Logistics Support contractor will be required to develop a Supply Support Summary using data elements as specified in LMI data product worksheets. The AHS IPT will review and approve the Spare Parts List and the Interim Support Items List. The Provisioning Data will permit NSN assignment, as required, and the procurement and stockage of high-demand items. Initial spares (Authorized Stockage List [ASL] and Prescribed Load List [PLL]) will be provided to gaining units and funded by PM PAWS. Replenishment spares will be stocked according to demand, funded and requisitioned by the using activity. 2. Maintenance Concepts: This procurement will utilize organic logistical support for the maintenance and servicing of the AHS and will conform to the requirements and guidance IAW AR 750-1 (Army Materiel Maintenance Policy) and DA PAM 738-750 (Functiona l Users Manual for The Army Maintenance Management System [TAMMS]). Maintenance will correspond to the Two-Level Maintenance System concept (Field and Sustainment). Field includes operator preventative maintenance (C), unit maintenance (O) and some direct support maintenance (F). Sustainment will also include some direct support maintenance as well as all general support maintenance (H). Field and Sustainment maintenance will be preformed using standard tools, test, measurement and diagnostic equipment. No depot support is envisioned for the AHS. A Preventative Mainten ance Checks and Services (PMCS) and a Maintenance Allocation Chart (MAC) will be included in the system technical manual. The AHS will have a probability of completion of 1 day of retail and bulk fuel distribution operations as described in the operational mode summary/mission profile without the occurrence of an essential function failure (EFF) of at least R(EFF) = 0.80. Th e median time to repair (MedTTR) for all essential unscheduled maintenance demands (EUMD) will not exceed 1 hour. The maximum time to repair for 90 percent of all EUMD (MAXTTR 90) will not exceed 2.5 hours. 3. Training and Training Devices: The Materiel Developer will provide a complete training package that will support all phases of training for the AHS. The Training Support Package (TSP) will be developed to support New Equipment (NET), Institutional and Sustainment Training. The system TSP will be designed and developed IAW U.S. Army Training and Doctrine Command (TRADOC) Regulation 350-70 within the Automated Systems Approach to Training (ASAT) database and will be concurrently developed with the syste m and delivered in draft to U.S. Army CASCOM, Training Directorate, System Integration Division, for review and approval. The AHS System TSP will include electronic technical manuals (ETM), program of instruction, lesson plans, student and instructor guid es and an instructional DTV (Distributive Training Vehicle) Web-based interactive multimedia package on the operation and maintenance of the AHS. The DTV will be provided for use in sustainment training and to facilitate distance learning. An embedded tr aining capability will be considered. Instructor and key personnel training (I&KPT) will be provided for the initial transfer of information and training methods from the materiel developer to the trainer. Distance learning will also be considered as a m ethod of providing NET. The AHS will be provided to the Quartermaster and Ordnance Maintenance Mechanical Schools for use in institutional training.