Department of Veterans Affairs Notice of Intent to Lease Approximately 2,500 to 3,000 Net Usable Square Feet (NUSF) of Office Space in the Jackson, MS Market through Other than Full and Open Competition Notice: This is not a solicitation for offer, nor a request for proposals. VA will not pay for any costs incurred as a result of this advertisement. Respondents are advised that the VA assumes no responsibility to award a lease based upon responses to this advertisement. Contracting Office Address United States Department of Veterans Affairs (VA), Contracting Office NCO 16, 921 N.E. 13th Street, Oklahoma City, OK 73104 Description VA currently occupies approximately 2,600 net usable square feet (NUSF) of office area (approximately 3,000 gross square feet), which is used as medical office and related space, located at 1755 Lelia Drive, Jackson, MS 39216. VA plans to negotiate a succeeding lease at this location; the lease requirements for amount and type of space are the same as those in the current lease. VA will consider alternative space only if economically advantageous. As part of its financial evaluation and analysis the Government will include move and replication costs not limited to: physical moving costs, labor hours, site preparation, and other improvements to meet VA requirements and other related costs. Space Requirements Space in an existing building must be located on no more than one (1) contiguous floor; first floor space is preferred, and all space must be contiguous. Net usable square feet does not include areas such as stairs, elevators, mechanical and utility rooms, ducts, shafts, vestibules, public corridors and public toilets required by local code. The building must be able to comply with the Americans with Disabilities Act and meet certain security requirements as set forth in the Interagency Security Committee Standards and the Department of Justice Security Standards. Parking Requirements VA requires reserved, on-site, parking for a minimum of 10 vehicles. Parking must be: 1) dedicated for the exclusive use of VA; and 2) be fully compliant with local laws, rules and regulations. All offered spaces shall be sized in accordance with the design standards described in the VA Design Guide and VA Barrier Free Design. The parking area must meet all requirements of Architectural Barriers Act Accessibility Standards (ABAAS). Delineated Area To receive consideration, submitted properties must be located within the following delineated area: Northern Boundary: Lakeland Drive (Rte. 25) Southern Boundary: Interstate 20 Eastern Boundary: Airport Road (Rte. 475) Western Boundary: Interstate 55 The following map is provided for further clarification of the boundaries of the delineated area. Lease Term Ten (10) years firm term. VA reserves the right to request other lease term options. Submission Requirements Please provide as much as possible of the following basic information and descriptions pertaining to the building you propose for consideration by VA. VA's assessment of your building will be solely dependent on the information you provide. VA reserves the right to eliminate a property that fails to provide sufficient information. All submissions should include the following information: (1) Name of Owner. (2) Address or locational description of the building. (3) Age of building. (4) Total existing gross square feet. (5) Site plan depicting the building and parking. (6) Floor plan of the proposed space. (7) Identification of on-site parking to be dedicated for VA's use. (8) A map demonstrating the building is within the delineated area. (9) Description of ingress/egress to the building. (10) FEMA map evidencing that the building lies outside the 100-year floodplain. (11) Building owners must provide evidence of ownership. Non-owners (e.g. prospective developers/lessors) submitting a building must provide evidence of permission or authority granted by property owner to submit the building to VA for development. (12) Any information related to title issues, easements and restrictions on the use of the building. (13) A description of any planned land development or construction which will affect the building including neighboring projects and road/ utility line construction. ADDITIONAL REQUIREMENTS: The offered space: " Shall meet Federal and State Government requirements for fire safety, accessibility, seismic and sustainability standards per the terms of the Lease. " Shall be fully serviced. " Shall not be next to a bar, liquor store or like establishment; " Shall not be located near a residential hotel; and " Shall not be located near an area where it is known that illegal activities occur such as illegal drugs sales. " Space must be available for occupancy by October 31, 2015. Market Survey The Contracting Officer will make an initial evaluation to determine if the offered building meets VA's criteria as listed within this advertisement. If the building meets VA's criteria, a market survey may be necessary to evaluate the buildings submitted. If a market survey is necessary buildings will be evaluated as follows: " Buildings will be scored as Pass or Fail in accordance with VA site selection criteria. Interested Offerors (owners, brokers, or their legal representatives) should submit Expressions of Interest electronically no later than 5:00 p.m. EST on September 18, 2015 to VA's real estate representative's below: Public Properties 3210 Grace Street, NW Suite 100 Washington, DC 20007 Attention: Brad Seifert Nathan Van Arsdale
[email protected] [email protected] 202-652-4192 202-652-4187 An electronic or hard copy of all informational packages shall also be sent to: Department of Veterans Affairs 921 N.E. 13th Street Oklahoma City, OK 73104 VISN 16 - VAMC Oklahoma City ATTN: Beverly A. Kimball Telephone: 405-4565107 E-Mail:
[email protected] NOTE: This advertisement is not a Solicitation for Offers (SFO), nor is it a Request for Lease Proposal (RLP). An SFO or RLP may be issued by the Department of Veterans Affairs at a later date. RESPONDENTS ARE ADVISED THAT THE VA ASSUMES NO RESPONSIBILITY TO AWARD A LEASE BASED UPON RESPONSES TO THIS ANNOUNCEMENT and THE GOVERNMENT WILL PAY NO MORE THAN THE APPRAISED FAIR MARKET VALUE FOR RENTAL SPACE.