Sources Sought Notice Department of Veterans Affairs Request for Proposals Number: VA256-16-R-0512 Notice of Intent to Lease Approximately 19,000 Net Usable Square Feet (NUSF) of Space in Tulsa, OK Notice: This is not a solicitation for offer, nor a request for proposals. VA will not pay for any costs incurred as a result of this advertisement. Respondents are advised that the VA assumes no responsibility to award a lease based upon responses to this advertisement. Contracting Office Address United States Department of Veterans Affairs (VA), Network Contracting Office 16, Oklahoma City VA Medical Center, 921 N.E. 13th Street, Oklahoma City, OK 73104 Description The Department of Veterans Affairs, Eastern Oklahoma VA Health Care System (EOVAHCS) is seeking to lease approximately 19,000 net usable square feet (NUSF) of space (approximately 25,000 rentable square feet) for use as an Outpatient Clinic. Space Requirements Space in an existing building must be located on no more than one (1) contiguous floor; and all space must be contiguous. First (1st) floor space is preferred; however, if space offered is not on the first floor, a minimum of one passenger elevator and one freight elevator must be provided. Net usable square feet does not include areas such as stairs, elevators, mechanical and utility rooms, ducts, shafts, vestibules, public corridors and public toilets required by local code. The building must be able to comply with the Americans with Disabilities Act and meet certain security requirements as set forth in the Interagency Security Committee Standards and the Department of Justice Security Standards. Parking Requirements On-site parking lot must accommodate the greater of: (i) local code required pro-rata share of parking allotted to the building for the duration of the lease term or (ii) one-hundred and sixty-seven (167) non reserved, standard sized, parking spaces. The building and parking area must be fully accessible meeting all requirements of Architectural Barriers Act Accessibility Standards (ABAAS). Delineated Area To receive consideration, submitted properties must be located within or directly fronting the following delineated area: Beginning at the intersection of E. Pine Street and N. Peoria Avenue, proceed south on N. Peoria Avenue to E. 15th Street. Turn right onto E. 15th Street and proceed west to Riverside Drive. Turn right onto Riverside Drive and travel south to E. 71st Street. Turn left onto E. 71st Street and proceed east to S. 145th East Avenue. Turn left onto S. 145th East Avenue and travel north to the intersection of S. 145th East Avenue and E. Pine Street. Turn left onto E. Pine Street and proceed west to N. Peoria Avenue. The following map is provided for further clarification of the boundaries of the delineated area. Lease Term Ten (10) year firm term. VA reserves the right to request other lease term options. Submission Requirements Please provide as much as possible of the following basic information and descriptions pertaining to the building you propose for consideration by VA. VA's assessment of your building will be solely dependent on the information you provide. VA reserves the right to eliminate a property that fails to provide sufficient information. All submissions should include the following information: (1) Name of Owner. (2) Address or locational description of the building. (3) Age of building. (4) Total existing gross square feet. (5) Site plan depicting the building and parking. (6) Floor plan of the proposed space. (7) Identification of on-site parking for VA's use. (8) A map demonstrating the building is within the delineated area. (9) Description of ingress/egress to the building. (10) FEMA map evidencing that the building lies outside the 100-year floodplain. (11) A narrative and map describing proximity of the building to the nearest bus and/or train stop and major transportation routes. (12) Building owners must provide evidence of ownership. Non-owners (e.g. prospective developers/lessors) submitting a building must provide evidence of permission or authority granted by property owner to submit the building to VA for development. (13) Any information related to title issues, easements and restrictions on the use of the building. (14) A description of any planned land development or construction which will affect the building including neighboring projects and road/ utility line construction. ADDITIONAL REQUIREMENTS: The offered space: " Shall meet Federal and State Government requirements for fire safety, accessibility, seismic and sustainability standards per the terms of the Lease. " Shall be fully serviced. " Hours of operation: 7:00 am to 6:00 pm (Monday through Friday), 8:00 am to 2:00 pm (Saturday) but accessible for VA use 24 hours per day, 7 days per week. " Shall not be next to a bar, liquor store or like establishment; " Shall not be located near an area where it is known that illegal activities occur such as illegal drugs sales; and. " Shall not be located near a school. " Is preferred to be located on ground floor, if not, space must be ADA compliant to include elevator. " Access to the space from parking must not involve traversing a busy road, highway or other thoroughfare. " Space must be available for occupancy first quarter of 2017. BUILDING OWNERSHIP: BUILDING OWNERS/BROKERS MUST IDENTIFY IF THE OWNERSHIP ENTITY IS A REGISTERD VETERN OWNED SMALL BUSINESS (VOSB) OR A SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB). DOCUMENTION OF THE FRIM'S REGISTRATION SHALL BE SUBMITTED WITH THE EXPRESSION OF INTEREST. Market Survey The Contracting Officer will make an initial evaluation to determine if the offered building meets VA's criteria as listed within this advertisement. If the building meets VA's criteria, a market survey may be necessary to evaluate the buildings submitted. If a market survey is necessary buildings will be evaluated as follows: " Buildings will be scored as Pass or Fail in accordance with VA site selection criteria. Interested Offerors (owners, brokers, or their legal representatives) should submit Expressions of Interest electronically no later than 1:00 p.m. EST on September 20, 2016 to VA's real estate representatives below: Public Properties 3210 Grace Street, NW Suite 100 Washington, DC 20007 Attention: Ed Brennan Teddy Seifert
[email protected] [email protected] 202-652-4194 315-825-1875 An electronic or hard copy of all informational packages shall also be sent to: Department of Veterans Affairs 921 N.E. 13th Street Contracting Office NCO 16, (635/90C) ATTN: Beverly Kimball, Contracting Officer Telephone: 405-456-5107 E-Mail:
[email protected] NOTE: This advertisement is not a Request for Lease Proposal (RLP). An RLP may be issued by the Department of Veterans Affairs at a later date. The Government is limited by law (41 C.F.R. 102-73.55) to pay no more than the appraised fair rental value for space. RESPONDENTS ARE ADVISED THAT THE VA ASSUMES NO RESPONSIBILITY TO AWARD A LEASE BASED UPON RESPONSES TO THIS ANNOUNCEMENT and THE GOVERNMENT WILL PAY NO MORE THAN THE APPRAISED FAIR MARKET VALUE FOR RENTAL SPACE.