The Following is a Notice of Intent to Contract for Architect-Engineer Services PROJECT INFORMATION: The U.S. Department of Agriculture, Forest Service, has a requirement for architectural, engineering, and technical design services for the design of a new fire cache for the Three Rivers Ranger District. The Three Rivers Ranger District is located at 255 W. 11th Avenue, Kettle Falls, WA. The office is approximately 9 miles northwest of Colville, WA, and 80 miles north of Spokane, WA. In 2004, the Colville National Forest consolidated the Kettle Falls and Colville Ranger Districts in to the Three Rivers Ranger District. At that time, the fire program relocated into multiple buildings to meet their needs, which has hampered fire operations and logistics. The current facilities do not meet national fire standards or FS direction for safety or health, nor do they function efficiently. The project work consists of, but is not limited to, designing a single consolidated facility that provides engine storage, fire cache space, and operational and training space for the fire management personnel. In addition, sanitary facilities are needed in conjunction with this consolidation of the fire operations to effectively support fire and other field going crews. The project will consist of designing an approximately 4,000 sf building that will provide space for the following activities: • Engine bay space for 2 fire engines. • Office space for 11 people. • Fire Ready Room • Meeting space with a kitchenette. The kitchenette may be a separate room, depending on the budget and estimated costs. • Two bathrooms and 2 shower rooms. • Fire cache The Contractor shall furnish all materials, supplies, equipment, transportation, and personnel to provide the described architectural and engineering services. The Contractor shall prepare documents containing alternatives, cost estimates, drawings, calculations and recommendations, as appropriate, for items listed above. It is expected that the design will provide architectural features that match the other buildings on site and that maintain the character of the overall site, to the utmost extent, while utilizing materials that are widely available. The successful firm shall, at a minimum, consider cyclical costs and annual operation and maintenance factors as part of the rationale for material selection, as well as taking into consideration construction and material supply factors, physical environmental factors such as climate, elevation, exposure, geology, etc., and other factors such as vandalism, security, visual resources, etc. All work will be completed by or under the direct supervision of architects and/or engineers licensed in the State of Washington (as appropriate to the work being performed). CONTRACT INFORMATION: This contract is being procured in accordance with the Brooks Act (P.L. 92-582) as implemented in FAR Subpart 36.6. A single firm will be selected for negotiation based on demonstrated competence and qualifications for the required work. The Government anticipates award of a firm fixed price contract for the services described in this synopsis. This project is advertised as a total small business set-aside. Submittals from firms who do not meet the small business requirement will not be considered. The NAICS Code for this project is 541310 and the Size Standard is $7.0 million. All interested firms who meet the small business size standard and choose to submit a Standard Form 330 will be considered. In accordance with FAR clause 52.204-7, Central Contractor Registration (DEC 2012), all contractors doing business with the federal government must be registered in the System for Award Management (SAM) database prior to any award. SUBMISSION REQUIREMENTS: Interested parties shall submit the following: One (1) original hard copy and one (1) electronic copy in PDF format (which also includes a completed Part II for the firm and key sub-consultants) addressing in detail the following selection criteria information. 1. PROFESSIONAL QUALIFICATIONS: (25%) Professional qualifications necessary for satisfactory performance of required services. Submission requirements: a. Provide brief resumes of proposed team members who will specifically serve as the Project Manager and Designers of Record (Architect, Mechanical Engineer, Electrical Engineer, Civil Engineer, Structural Engineer, Cost Estimators, etc). Each resume shall include a maximum of five (5) specific completed projects that best illustrate the individual team members experience relevant to this contract scope. b. Provide resumes of other relevant team members. 2. ORGANIZATION & MANAGEMENT (25%) Discussion of the firm's organization and management process. Demonstrated success of the Quality Control (QC) program used by the firm to ensure quality products. Submission Requirement: a. Outline the firm's approach to design, construction, and project management. Document the ability to handle projects with multiple end-users and complex requirements; b. Describe the team's organization. Provide an organization chart that identifies the overall relationship and lines of authority of the proposed team. Include firm names, key personnel and their discipline/specialty. c. Describe the QC program and identify the person primarily responsible for the QC program. Indicate how the prime will ensure quality consistently across the entire team. d. Address the QC processes for checking and verifying plans and specifications for errors, omissions and quality, documenting design decisions, and incorporating and tracking review comments and completion of construction milestones. 3. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: (20%) Specialized experience and technical competence in the type of work. Submission Requirement: a. Describe the team's experience in design and construction of government buildings. Discuss firm's ability to work with Government entities and design standards or similar relevant experience with other entities. 4. PAST PERFORMANCE (15%) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. Points of contact provided in other criteria may be contacted. A firm with no record of federal past performance information shall be evaluated neither favorably nor unfavorably. Submission Requirement: a. Provide a detailed narrative of up to ten (10) maximum relevant projects (not ten projects for each firm or consultant), completed within the last five (5) years, that best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the team's experience with projects of similar size and scope to those to be performed under this contract. b. Provide accessible owner points of contact: name, title, address, telephone number, and fax number 5. CAPACITY (10%) Capacity to accomplish the work in the required time. Submission Requirements: a. Indicate the firm's present workload and the availability of the project team (including sub-consultants/contractors) for the specified contract performance period b. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates 6. GEOGRAPHIC LOCATION (5%) Location in the general geographical area of the projects and knowledge of the locality of the projects. Submission Requirements: a. Describe and illustrate the team's knowledge of design approaches, construction materials, codes/ordinances, costs, remote locations, and other conditions unique to the geographic area related to the contract for which the submittal is being made. ADDITIONAL INFORMATION All information must be included in the SF 330 package. The firm rated by the Evaluation Board (EB) as the most qualified shall receive the Request for Proposal package with the terms and conditions applicable to any resultant contract. Should the Forest Service and selected contractor be unable to reach an agreement on a fee and contract terms, the negotiations will be terminated and the Forest Service will enter in to negotiations with the next highest ranked firm. Those firms that meet the requirements in this announcement and wish to be considered must submit their Standard Form 330 per above listed Submission Requirements, to: USDA Forest Service Gifford Pinchot National Forest Attn: Contracting 10600 NE 51st Circle Vancouver, WA 98682 Submissions will be made no later than 3:30 p.m., Pacific Daylight Savings Time, on July 22, 2013. Submittals received after this date and time will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile or e-mail submittals will not be accepted. E-mail address for inquiries is:
[email protected]