SPECIAL NOTICE REQUEST FOR QUALIFICATIONS (SF-330) ***ATTENTION: THE INSTRUCTIONS PROVIDED IN THIS NOTICE ARE IN ADDITION TO THOSE PROVIDED ON THE SF 330, ARCHITECT-ENGINEER QUALIFICATIONS*** NAICS Code: 541 -- Professional, Scientific, and Technical Services; 541310 - Architectural Services (Small Business size standard of $7.0 million dollars average annual gross revenues for the past three fiscal years) A. INTRODUCTION: The Department of Veterans Affairs Medical Center (VAMC); NCO 1 Contracting, 830 Chalkstone Ave, Providence, RI is requesting qualification statements from Architectural and Engineering Firms for a complete design of a multi-level parking garage with at least 300 spaces. B. CONTRACT INFORMATION: NCO 1 intends to accomplish a firm fixed price contract as a result of this call for qualifications. The selected A/E firm shall provide services in accordance with FAR 2.101 definition of "Architect-Engineer services" as defined in 40 U.S.C. 1102 and FAR Part 36.6 to provide professional A/E services for a complete design of a multi-level parking garage at the Providence VA Medical Center. This acquisition is a Total Small Business Set-Aside with NAICS Code 541310. Any subsequent award will require the firm to be registered in System for Award Management (SAM) (www.sam.gov). ORCA will be used to determine Small Business Status therefore firms need to be registered in SAM with the applicable NAICS Code at the time SF330's are submitted. Additionally, Firms claiming SDVOSB or VOSB status need to maintain verification within Vet Biz with the applicable NAICS Code as 541310. The total contract duration will be 365 calendar days from notice of award. Eligible Firms must have a working office location within 0-150 miles of the Providence VAMC. Prospective firms are reminded that in accordance with FAR 52.219-14, Limitations on Subcontracting, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the concern. SF330 packages shall address how each firm anticipates meeting this criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract. C. THIS IS NOT A REQUEST FOR PROPOSAL: This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. D. PROJECT INFORMATION: Provide professional Architect/Engineer Services to design a new parking structure to include master planning, environmental coordination, and infrastructure design for a new multilevel vehicular parking structure on the grounds of the Veterans Affairs Medical Center, Providence, Rhode Island. A/E(s) signing drawings must be licensed. E. EVALUATION SELECTION CRITERIA: Each respondent's SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures. The selection criteria, in descending order of importance will be as follows: 1. Professional Qualifications 2. Reputation & Standing of Firm 3. Specialized Experience/Technical Competence 4. Teamwork 5. Capacity 6. Past Performance 7. Capability and commitment 8. Location F. SELECTION CRITERIA DESCRIPTIONS: The selection criteria descriptions (1 through 8) are provided below. 1. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. In addition, provide resumes of other relevant team members or frequent subcontractor who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this contract scope. All proposed team members and supervisors shall have the minimum education, training, and experience as is normally expected of a company actively providing the required services and shall have demonstrated experience to perform a project such as this within a VA Medical Center Hospital. Additionally, the firm shall address the criteria for meeting the Limitations on Subcontracting. 2. REPUTATION AND STANDING OF THE FIRMAND ITS PRINCIPAL OFFICIALS Documentation supplied should allow the evaluation team to assess this factor with respect to professional performance, general management, and cooperativeness. 3. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Specialized experience and technical competence in health care facilities (to include joint ventures), including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. This factor evaluates the amount of experience the AE firm has in designing similar types of multi-level parking structures and evaluating their technical competence. The factor includes an emphasis, where appropriate, on the firm's experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Provide a detailed narrative of up to 5 (maximum) relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract; Emphasize any specialized experienced the firm has in parking garage designs (preferably at the VA or in a hospital environment.) 4. TEAMWORK Documentation supplied should include specific experience and qualifications of personnel proposed for assignment to the project(s) and their record of working together as a team. ? 5. CAPACITY This factor evaluates ability of the AE firm, given their current projected workload and the availability of their key personnel, to accomplish the design project in the required time. The general workload and staffing capacity of the design office will be evaluated. a. List current projects with a design fee of greater than $20,000 being designed in the firms' office; b. Indicate the firms' present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; and any impact that may have on taking on absorbing a new project the scope of this parking garage design project. c. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates; and if that workload would adversely impact a new project the scope of this parking garage design one, then demonstrate how the firm intends to increase its workload capacity to complete this project. 6. PAST PERFORMANCE NCO 1 will evaluate past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required). a. Recency is defined as performance occurring within 5 years of the date of this Notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Notice. b. Relevancy is defined as performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract. Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms' ability to work with government entities and design standards or similar relevant experience with other entities. a. Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For non-Federal contracts, provide facility owner documentation of the firms' performance issued on that contract. If known documentation exists, so state. b. Provide accessible owner points of contact: name, title, address, telephone number, e-mail, and fax number and provide copies of awards and letters of appreciation/recommendation as desired. Past Performance Questionnaires (Attachment 2 to this Notice): a. Respondents shall complete Section A (General Information) of the Past Performance Questionnaire and provide it to NCO 1 representative as part of the SF 330 submittal package. b. Respondents shall submit the Past Performance Questionnaire Sections B through D and the Cover Letter to each Contracting Officer (or customer contact equivalent) and Project Manager (or customer contact equivalent) identified in its SF 330 Section F, "Example Projects Which Best Illustrate Proposed Team's Qualifications for this Contract". Sections B through D of the questionnaire shall be completed ONLY by the contract customer. c. The contract customer shall complete sections B through D of the Past Performance Questionnaire and shall submit it directly to NCO 1 by the SF 330 submittal package due date identified in the Notice. d. Past Performance Questionnaire sections B through D will not be accepted from Respondents. Questionnaire sections B through D must come directly from the Respondent's contract customer. The Respondent bears the burden of providing relevant and timely references with accurate and current telephone numbers and addresses. The Respondent is responsible for ensuring that the questionnaires issued by them are completed by the contract customer and submitted directly by the contract customer to NCO 1 at the address listed in this Notice, no later than the SF 330 submittal package due date designated in this Notice. E-mailed Past Performance Questionnaire Sections B through D will be accepted from the contract customer. If the contract customer chooses to email the past performance questionnaire sections B through D, they SHOULD NOT send the hardcopy via mail. Respondents are notified that NCO 1 may use any additional sources of information (such as, but not limited to the Architect-Engineer Contract Administration Support System (ACASS) or the Army Corp of Engineers' central database of past performance) available to it regarding the Respondent's relevant experience and past performance and consider the information thus obtained as part of this evaluation. 7. CAPABILITY AND COMMITMENT The capability and commitment to provision of accurate professional services during the construction period, this factor includes determining customer satisfaction, project cost, and meeting project schedule by: a. Reviewing the firms' record on timeliness in replies to RFIs, review of submittals & shop drawings, periodic construction inspections, and timely completion of as-built drawings. b. Determining the accuracy of professional services through a review of the history of services support, value engineering and any deficiencies which may have resulted in additional costs to NCO 1. 8. LOCATION a. The A/E Firm must be within a 150-mile radius of the Providence VA Medical Center. b. This distance is determined according to http://maps.google.com c. This factor evaluates the distance the AE firms design office or offices lies from the location of work. Please provide the address and distance of your closest office to the Providence VAMC. G. QUESTIONS AND COMMENTS: 1. Questions and comments regarding this Notice must be submitted by email only to the Contracting Officer Karla Rotondo at
[email protected] 2. Oral questions will not be answered. 3. The deadline for questions is July 18, 2014 at Noon Eastern Standard Time. H. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS: 1. SF 330 submittal packages, including Past Performance Questionnaires, shall be submitted no later than Noon on July 25, 2014. " Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time. 2. Qualified A/E firms are required to submit THREE (3) hard copies and ONE (1) electronic copy via CD of their entire completed SF 330 packages; SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF 3. All copies shall contain identical information and formatting. NCO 1 will use the electronic copies in the evaluation process and may compare the electronic and paper copies. If a variation in content between any of the paper copies and the electronic one is noted, the paper copy marked original will be considered the submitted SF 330 submittal package Special Notice response. 4. Submission of information incorporated by reference is not allowed. 5. Prospective firms shall address all selection criteria factors within their submitted SF 330 package. 6. Submissions are limited to 85 pages. a. Absolutely no photographs shall be submitted. b. Title pages and tables of contents, if applicable, are excluded from the page count limitation. c. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by NCO 1 and will be returned to the respondent. 7. A page is defined as one side of a sheet, 8 1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type. Foldouts count as an equivalent number of 8 1/2" x 11" pages. The metric standard format most closely approximating the described standard 8 1/2" x 11" size may also be used. This does not apply the for SF330 form. 8. Telephone inquiries will not be honored. No faxed or emailed forms/submissions will be accepted. I. SF 330 PACKAGE CONTENTS: 1. The SF 330 submittal packages shall consist of a completed SF 330 parts I and II, specific information addressing each of the EIGHT selection criteria described in this Notice; the additional information required by this Notice and past performance questionnaire section A. 2. Respondents are required to meet all requirements in addition to those identified as selection criteria 3. SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration. 4. Any SF 330 submittal package, modification, or revision, that is received at the designated NCO 1 office after the exact time specified for receipt is "late" and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and- There is acceptable evidence to establish that it was received at NCO 1 installation designated for receipt of submittal packages and was under NCO 1's control prior to the time set for receipt of submittal packages; or It was the only submittal package received. J. SF 330 PACKAGE PREPARATION: 1. Qualified A/E firms are required to submit THREE (3) hard copies and ONE (1) electronic copy via CD of their entire completed SF Form 330 packages; SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF. a. ONE ORIGINAL - shall be marked as "Original" for retention by the Contracting Officer. b. TWO copies- SF 330 parts I and II, questionnaire section A and additional information requested by this Notice c. One electronic copy on compact disc (CD) in searchable PDF format of the SF 330 parts I and II, questionnaire section A and additional information requested by this Notice 2. All copies shall contain identical information and formatting. NCO 1 will use the electronic copies in the evaluation process and may compare the electronic and paper copies. If a variation in content between any of the paper copies and the electronic one is noted, the paper copy marked original will be considered the submitted SF 330 submittal package response. 3. Each SF 330 submittal package (original and copies) shall be separately bound in 3-ring binders that permit the binder to lie flat when open, shall be tabbed in accordance with the structure identified below and shall be prepared in accordance with the 85 page limitation. 4. Staples shall not be used. All pages in each binder shall be sequentially numbered. 5. A cover sheet should be included in each binder, clearly marked with the Respondent's name, complete address with 9 digit zip code, phone number, facsimile number, e-mail address, DUNs number, date of response, title, copy number, and Notice identification. 6. Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by reference. 7. A table of contents shall be provided with each binder for ready reference to sections and figures. 8. SF 330 submittal packages shall be consistent with the following structure and tabbed accordingly: a. SF 330 PART I - CONTRACT - SPECIFIC QUALIFICATIONS 1. Sections A through D 2. Section E 3. Section F 4. Section G 5. Section H 6. Section I 7. Questionnaire section A only 8. Other additional information and attachments b. SF 330 PART II - GENERAL QUALIFICATIONS (Note: Respondents shall clearly label additional information and attachments). K. SF 330 SUBMITTAL PACKAGE MARKING AND DELIVERY: 1. SF 330 submittal packages shall be delivered to the designated submittal package receiving office by one of the following methods: a. U.S. Postal Service b. Commercial Delivery Service c. Delivery by company employee or other individual agent 2. Regardless of the method of delivery chosen, the respondent is responsible for delivery of the submittal package to the designated receiving office no later than the date and time specified in Notice. 3. Submittal packages submitted by commercial delivery service or hand carried packages must be delivered to: Karla Rotondo Contract Specialist VISN 1 Network Contracting Office (NCO1) VA Medical Center 623 Atwells Ave, Uncas Bldg., 3rd Floor Providence, RI 02909 E-mail:
[email protected] L. FAR: The FAR citations referenced in this Sources Sought can be accessed via the following internet links: https://www.acquisition.gov/far/index.html M. ATTACHMENTS TO THE SOURCES SOUGHT: Attachment 1 - Past Performance Questionnaire and Cover Letter END OF SOURCES SOUGHT