ARCHITECT-ENGINEER (A/E) DESIGN SERVICES: - The Wilmington Veterans Affairs Medical Center (WVAMC) is seeking Service Disabled Veteran Owned Small Business (SDVOSB) Architect and Engineer (A/E) firms. The A/E firm must be registered under NAICS 541310 Architectural Services, with a small business size standard of $4,500,000 capable of preparing all design documents and performing all construction period services associated with project; 460-12-300, 6 WEST NRM RENOVATION. The selection process to choose the firm to provide a proposal for this project will be conducted in two phases. Phase I of the evaluation process will result in a narrowing of offerors to a maximum of 3 to 4 firms by reviewing all submitted compliant Standard Form 330, ARCHITECT – ENGINEER QUALIFICATIONS packages, and utilizing evaluation factors that include: I- Design Team Proposed For This Project; II- Proposed Management Plan; III- Previous Experience Of Proposed Team; IV – Location And Facilities Of Working Offices; V- Proposed Design Approach; See attached A/E INTERVIEW SCORE SHEET. Phase II shall consist of an interviews and presentations given by firms selected to advance from Phase I. Phase II of the evaluation process will result in a narrowing of the one to submit a proposal. Phase II evaluation factors that include I- Design Team Proposed For This Project; II- Proposed Management Plan; III- Previous Experience Of Proposed Team; IV – Location And Facilities Of Working Offices; V- Proposed Design Approach; VI- Project Control; VII- Estimating Effectiveness; VIII- Miscellaneous Experience & Capabilities; IX-Awards; X – Insurance and Litigation; See attached A/E INTERVIEW SCORE SHEET. Interview date and times for the Phase II portion of the evaluation process will be determined after completion of Phase I. The A/E firms advancing to Phase II shall be notified of the date and time of their interview and presentation. The entire A/E design package will be included in the Request for Proposal (RFP) offered to the A/E firm that is determined to be the best qualified to complete this project after Phase II has concluded. The RFP shall be completed and returned for a price evaluation. The following is a partial SCOPE OF WORK – GENERAL: This project is located within the Wilmington VA Medical. It involves all design work and phasing to: 1. Completely renovate the West Wing of the 6th floor to accommodate specialty clinics. For preliminary estimation assume 10,000 square feet. SPECIFICS: 1. The West Wing of the 6th floor is currently a mixture of office and healthcare space. Following renovation, the area will be occupied by specialty clinics, waiting and reception area as well as possible office space. 2. This project is to be a complete renovation of the space in the West Wing of the 6th floor, including abatement of all hazardous materials and demolition of all existing utilities and architectural features. 3. Demolition of the existing building includes, but is not limited to the removal of all finishes, fixtures, interior walls, ceilings, lighting, electrical distribution, HVAC equipment, and plumbing. 4. Window replacement is being designed under a separate pre-existing project. A/E to account for the new design in the development of construction drawings. 5. A/E to work closely with the end user and VA facilities staff to develop an efficient and functional space within VA guidelines. 6. The architectural / interior design is to be closely coordinated with the VA Interior Designer. 7. A/E to design and show all infection control / dust prevention measures required. 8. A/E to assess and design any asbestos abatement such as pipe lagging, floor tile and mastic. OTHER SPECIFICS: 1. A/E to include deduct alternates in the contract documents to account for a minimum of 20% of project estimate. 2. A/E to plan all phasing of work in coordination with Hospital staff in order to minimize down-time to areas served by the equipment identified for replacement. 3. Identify and correct fire and life safety deficiencies by site inspections. The consultant shall address these items as required to correct deficient items. Evaluate all doors and hardware throughout the project for compliance with life safety code NFPA 101. Identify and correct improperly filled firewall penetrations. All areas in this building are fully sprinkled. This note applies to areas considered under this specific project only, not the Medical Facility as a whole. 4. Construction Waste Management, Specification 01 74 19 is to be included. 5. Fire Safety Peer Review. A/E shall utilize the services of the Network 4 contracted Fire and Safety Engineer to conduct a fire and life safety peer review of the project. VA to fund Fire and Safety review services. However, A/E shall provide the Project Engineer with a complete copy of the 75% documents for submission to the consulting firm at no additional fee to the VA. The contracted Fire and Safety Engineer will return comments to both the A/E and the VA Project Engineer prior to the corresponding review meeting. A/E shall incorporate all required changes into the design at no additional fee to the VA. All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov. The A/E will follow VA design guides and provide revised and improved specifications based on the VA standard specifications. Final construction documents shall include multiple bid alternates totaling 20% of the total projected construction cost. The Preliminary Construction cost estimate for this project has been calculated to be FOUR MILLION FIVE HUNDRED THOUSAND DOLLARS ($4,500,000.00). Interested firms SHALL be registered with the Central Contractor Registration (CCR), Vendor Information Pages (VIP), and On Line Representations and Certifications (ORCA) web sites at time 330 Packages are due to the Wilmington VA Medical Center contracting office. All Joint Ventures shall also be registered in the aforementioned website at the time 330 Packages are due to the Wilmington VA Medical Center contracting office. In addition, if awarded a contract, a firm must be able arrive on the WVAMC campus for a site visit within forty-eight hours after the A/E firm receives the request from the Wilmington VA Medical Center. SF 330 package submissions shall indicate “FOR OFFICIAL USE ONLY�. The package shall be clearly marked “STANDARD FORM 330 ARCHITECT – ENGINEER QUALIFICATIONS FOR - RFP VA-244-12-R-0006, DOMICILIARY AND BH BUILDING (Attention: Mike White)�.Interested vendors shall submit five (5) copies of STANDARD FORM 330 ARCHITECT – ENGINEER QUALIFICATIONS. MAIL TO: WILMINGTON VETARAN AFFAIRS MEDICAL CENTER ATTN: MIKE WHITE - ANNEX BUILDING, ROOM 113 1601 KIRKWOOD HIGHWAY WILMINGTON, DE 19805. HAND DELIVER TO: DEPARTMENT OF VETERAN AFFAIRS ATTN: MIKE WHITE - ROOM 113 20 MONTCHANIN ROAD GREENVILLE, DE 19807-2160 Packages must be received by the WVAMC contracting by mail or hand carried no later than 4:00 PM Eastern Standard Time on November 14, 2011. E-mail and FAX SF 330 submissions will NOT be accepted. Questions concerning this posting can be directed to Mike White at
[email protected]. Insert VA244-12-R-0006, 6 WEST NRM RENOVATION in the subject line when sending e-mail.