Sea-Based X-Band Radar Mission Integration (SBX-MI) HQ0862-23-R-0002 Draft RFP

Notice ID: MDA23SNSPN04 DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited. Approved for Public Release 23-MDA-11529 (22 Jun 23) Amendment 0002 - One-on-one Discussion Information The Government will conduct one-on-one sessions with potential Prime Offerors on August 9-10, 2023. These sessions will be conducted via teleconference and no longer than 1 hour in length, and will provide an opportunity for potential Prime Offerors to ask questions regarding the SBX Mission Integration requirements. If you would like to request a one-on-one session with the Government, please send your request via email to [email protected] with the subject as "SBXMI One-on-one Request". Availability will be on a first come first served basis. The opportunity to request a one-on-one session will close at 1200CT on August 3, 2023. Amendment 0001 - Add Offerors' Library to PIEE Description: The Missile Defense Agency (MDA) is issuing this Draft Request for Proposal (DRFP) for the Sea-Based X-Band Radar Mission Integration (SBX-MI). This effort will be in accordance with the Statement of Work (SOW) (DRFP Section J Attachment J-01). The Government intends to award this contract to a single awardee as a Total Woman-Owned Small Business Set-Aside on a competitive, best value basis. The Government reserves the right to not award a contract depending upon the quality of proposal(s) received and the availability of funds. The applicable North American Industry Classification System (NAICS) Code is 541330, with a small business size standard of $25.5 Million. SBX-MI integrates daily operations and vessel movements. Such efforts include the planning of the shipyard maintenance period, crew rotations, materiel movements, test event coordination, the operations and sustainment of SBX Satellite Communications (SATCOM) equipment, the mission support communications network, the vessel security system, and additional IT systems. MI support also includes SBX planning and coordination with external Government agencies, such as: US Strategic Command, US Northern Command, US Indo-Pacific Command, US Navy Pacific Fleet, US Coast Guard, US Federal Aviation Administration, and US Military Sealift Command. The purpose of this DRFP is to continue exchanging information to improve understanding of the Government’s requirements and industry capabilities, thereby allowing potential offerors to judge whether or how they can satisfy the Government’s requirements, and enhancing the Government’s ability to obtain quality services. As such, this DRFP does not constitute a promise to issue a Final RFP in the future nor does it commit the MDA to establish a contract for any supply or service whatsoever. Participation in this effort is voluntary with no cost or obligation to be incurred by the MDA. All costs associated with responding to this posting will be solely at the respondent’s expense. Additionally, participation in this or future Agency transactions and procurement opportunities is not contingent upon responding to this posting. Industry is reminded that interested Offerors may register at https://sam.gov/ to receive email notification when additional information, solicitation documentation, or amendments regarding this acquisition are issued and available for downloading. The MDA will not directly send Offerors the solicitation documents or any amendments. It is the Offeror’s responsibility to periodically check this website for updates. The anticipated period of performance (PoP) for this acquisition is a base period of 24 months and three priced 12 month options. The DRFP includes Cost-Plus-Incentive-Fee (CPIF) and Cost Contract Line Item Numbers (CLINs). Foreign Ownership Exclusion This DRFP contains classified reference documents that will be utilized in the performance of the resulting contract. Companies under Foreign Ownership, Control, or Influence (FOCI) will be excluded from contract award unless steps are taken to negate FOCI or mitigate associated risks to the satisfaction of the U.S. Government. In accordance with DoD 5220.22-M, a U.S. company is considered under FOCI whenever a foreign interest has the power, direct or indirect, whether or not exercised, and whether or not exercisable through the ownership of the U.S. company's securities, by contractual arrangements or other means, to direct or decide matters affecting the management or operations of that company in a manner which may result in unauthorized access to classified information or may adversely affect the performance of classified contracts. The DRFP Sections A through K, Section J attachments, Section L and Section M, and various supporting documents are available through the Offerors’ Library. Access to Draft RFP/Offerors’ Library The Offerors’ Library, which includes the DRFP, questions and answers from Industry Day, and classified and unclassified compliance and reference documents, is available upon request to potential prime offerors (Respondents) only. Access to the SBX-MI Offerors’ Library is restricted to Respondents that have been cleared by MDA Contracting and Security Officials. Dissemination by Respondents to potential subcontractors will be in accordance with the SBX-MI DD Form 254, which MDA will provide upon access approval. In order to receive the classified documents, the Respondent requires a facility security clearance and level of safeguarding of no less than SECRET. This requirement shall be flowed down from the Respondent to all subcontractors prior to dissemination of information. Additionally, the Contact Information Form must be completed in its entirety clearly listing two Points of Contact (POC), one primary and one alternate, for receipt of unclassified information, receipt of classified information and security personnel. Information for each POC should list First Name, Last Name, Title, Company, Address, Work Phone, Cell Phone, Unclassified E-mail address, Classified E-mail address, and any additional information deemed necessary by the Offeror. If a firm provided any advisory or assistance services relating to this solicitation, or will serve as a non-Government advisor to the proposal evaluation team, the firm cannot compete on this acquisition in any fashion, i.e., being a prime, subcontractor, or teaming partner. The Offerors’ Library may be obtained by submitting the Offeror Library Access document via email to [email protected]. The subject line shall state “SN HQ0862-23-R-0002-DRFP Unclassified Offerors’ Library.” For access requests, Respondents must complete the Document Access Agreement and Request Form and the Contact Information Form by 5 July 2023. Please return the completed forms to the Unclassified SBX-MI Email Account ([email protected]). Utilize DoD SAFE site as necessary. Companies requesting access to the Offerors’ Library via CD/DVD must comply with the handling and destruction requirements documented on the request form. To access the DRFP through the PIEE solicitation module, the Offeror must register as a proposal manager. Training on the solicitation module is available for proposal managers through PIEE. The PIEE help desk can be reached Monday - Friday, 06:30 – 24:00 ET at phone: 866-618-5988, Email: [email protected] or fax: 801-605-7453. Respondents are placed on notice that all technical data, computer software, computer software documentation, and programmatic and operational information provided by the MDA is in an "as is" condition without any warranty as to its accuracy, completeness, or adequacy. The Respondent shall use this technical data at its own risk. The MDA assumes no responsibility for such data/documentation nor will the MDA have any liability should such data/documentation prove to be inaccurate, incomplete, or otherwise defective. The recipient shall adhere to and properly control all documents according to the security classification, technical data, computer software, computer software documentation, distribution, privileged or confidential markings as they appear on the various documents. Classified Access The MDA classified information is only released to the Offeror following verification of the Offeror's facility clearance and safeguarding. The DD 254 shall act as security guidance for the safeguarding of SBX MI related classified information at the Offeror's facility. The Defense Counterintelligence and Security Agency maintains security cognizance of classified information stored at a contractor facility. However, the following stipulations apply: a. In Accordance With (IAW) National Industrial Security Program Operations Manual (NISPOM) Paragraphs 117.15(a) and 117.15(e)(6), Offerors shall ensure full written accounting and control over all MDA classified information provided to the contractor by MDA or created as copies by the Offeror. b. IAW NISPOM Paragraphs 117.15(h)(1) and 117.15(h)(2), distribution of MDA classified information shall only be made to those cleared Offeror personnel working on the Offeror's response to the request for information, unless otherwise authorized by the Procuring Contracting Officer (PCO). c. IAW NISPOM Paragraph 117.15(h)(2)(i), for purposes of this submission request, further distribution of MDA classified information shall only be authorized by the MDA PCO overseeing this request for information. d. IAW NISPOM Paragraph 117.15(j)(2), all classified information provided for use in submission preparation shall be returned to MDA or destroyed. Personnel and Facility Security Clearance Requirements The security classification of this procurement is specified in the Contract Security Classification specification, DD Form 254. Draft RFP Responses: Respondents may submit written questions and/or comments regarding any aspect of this Draft Request for Proposal as specified below. Only written questions (not comments) will receive a response. Unclassified questions shall be submitted to the following e-mail address: [email protected]. Subject line shall state “SN HQ0862-23-R-0002-DRFP Unclassified Questions.” The DRFP does not contain classified information; however, should additional information be issued that is classified, classified questions shall be submitted via CD/DVD to: Missile Defense Agency ATTN: John Michael MDA/CT/SNK MDA Source Selection Facility c/o MDA, “SN HQ0862-23-R-0002-DRFP Classified Questions” Building 5224, Martin Road Redstone Arsenal, AL 35898 Respondents shall include the following information with each question: the document name, document date, specific page, paragraph, clause, provision, or other definitive citation requiring clarification. The Government will answer questions (publishing both the question and the answer) in https://sam.gov/. Interested Offerors are to submit questions or comments without restrictive markings. No questions with restrictive markings will be answered. Company-specific information (e.g. name, place of business) will be omitted from all questions and answers. DRFP comments/questions are due no later than 4:00 pm Central Time on 14 July 2023 . Late submissions will not be accepted. Unclassified questions/answers will be posted on https://sam.gov/. Classified questions/answers will be delivered via classified email or classified CD/DVD (if necessary) to Offerors with access to the Offerors’ Library. Response Review The MDA intends to use government and third party, non-government (i.e., contractor) support personnel as subject matter experts in the review of responses received, including the review of any marked or unmarked proprietary information provided. Appropriate nondisclosure agreements will be executed between the third party, non-government support personnel and the MDA. As a general policy, contractors, which provide advisory and assistance services to the Agency, particularly in the engineering, acquisition support, and quality functional areas, cannot develop or support the development of the Agency’s procurement efforts. This separation of contractual responsibilities is critical to ensuring the Agency obtains independent and objective advice. Submission of a response under this DRFP constitutes a grant of authority by the respondent to the MDA to allow access to these third party individuals to any content of the submission that may constitute material within the ambit of the Trade Secrets Act, 18 U.S.C. 1905. Respondents will not be notified of the results of any review of this DRFP; however, the Contracting Officer may request clarification of submissions. Marking Proprietary information is neither sought nor desired by the MDA. If proprietary information is submitted, it must clearly be marked "proprietary" on every sheet containing such information and the proprietary information must be segregated to the maximum extent practicable from other portions of the response (e.g., paragraph markings, image markings, or use an attachment or exhibit). Respondents are responsible for adequately marking proprietary information contained in their response. Do not send any classified information. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests for copies of industry documents submitted to federal agencies. If a respondent’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the respondent should mark its submissions in the following manner: The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the respondent to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the FOIA. Material considered privileged or confidential on such grounds is contained on page(s) [enter page number(s)].” Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered by the submitter to be confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.” Additional Information The Government is considering conducting one-on-one sessions with potential Prime Offerors. The Government will post details on https://sam.gov/ if it decides to conduct one-on-one sessions. Amendment 0002 - One-on-one Discussion Information The Government will conduct one-on-one sessions with potential Prime Offerors on August 9-10, 2023. These sessions will be conducted via teleconference and no longer than 1 hour in length, and will provide an opportunity for potential Prime Offerors to ask questions regarding the SBX Mission Integration requirements. If you would like to request a one-on-one session with the Government, please send your request via email to [email protected] with the subject as "SBXMI One-on-one Request". Availability will be on a first come first served basis. The opportunity to request a one-on-one session will close at 1200CT on August 3, 2023. The Final RFP release date will be determined based on the Government’s requirements; industry feedback on the DRFP will be considered. The Final RFP will request proposals to be valid for 270 days from the date of the submittal. Anticipated award date is April 2024. Please be advised that all communications concerning this acquisition must be coordinated through the PCO via [email protected].