***Amendment P0001 - Q&A Posting **** SPECIAL NOTICE FOR QUALIFICATIONS (SF330) NAICS Code: 541330 Engineering Services (Small Business size standard $22.5 million dollars). SET-ASIDE: This acquisition is a total set-side for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). This is not a Request for Proposal (RFP): The VA is not requesting cost or pricing information at this time. INTRODUCTION: The VA Medical Center (VAMC) located in Providence, RI 02908 has a requirement for a Firm-Fixed Price contact to obtain professional Architect/Engineer (A/E) design services for surveying and documentation of all subsurface water distribution, stormwater, and sewer utilities on the Providence Veterans Affairs Medical Center (VAMC) campus including the property at 500 Valley Street. B. GENERAL PROJECT INFORMATION: The Providence VAMC campus includes approximately 34 acres and nearly 30 buildings including the 500 Valley Street property. A maximum of 30 acres requires surveying minus approximately 150,000 GSF of building footprints. Much of the site was developed in 1947. The VAMC will provide base and additional plans in AutoCAD format to the A/E for use in preparing the record drawings. Site plans showing existing utility information are available but not fully validated. The work shall include survey and documentation of all components such as piping, valves, manholes, catch basins, rim and invert elevations, headwalls, vaults, dry wells, cleanouts, meters, retention/ detention systems, outfalls, fire hydrants, water test pits, and building tie-ins outside the buildings of the Providence VAMC campus at 830 Chalkstone Avenue Survey using appropriate tools in accordance with ASCE 38-02 standards to a minimum of Quality Level B. See the Scope of Work for complete details of services. MAGNITUDE OF CONSTRUCTION: N/A SET-ASIDE INFORMATION: This acquisition is a total set-side for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VAAR 852.219-10, and with NAICS Code 541330. Any subsequent award will require the firm to be registered on the System for Award Management (SAM) website accessible at https://sam.gov/content/home and the VETBIZ site accessible at https://vetbiz.va.gov/basic-search/. VETBIZ will be used by the VA to determine each Firms SDVOSB/VOSB status. Therefore, each Firm must be registered with NAICS Code of 541330 at the time that each Firm submits their SF 330 package to the VA. LIMITATIONS ON SUBCONTRACTING: Prospective firms are reminded that in accordance with FAR 52.219-14, Limitations on Subcontracting, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the concern. SF 330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with Federal Acquisition Regulation (FAR) Subpart 36.6 Architect-Engineer Services and the VA Acquisition Regulation (VAAR) Subpart 836.6, and all submissions will be evaluated in accordance with these evaluation procedures. The Government will not pay, nor reimburse, any costs associated with responding to this SF-330 Notice. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Proposal to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The final negotiated agreement will be incorporated into the resulting VA contract. SELECTION EVALUATION CRITERIA: Each Firm s completed SF330 submittal package will be evaluated in accordance with FAR 36.6 procedures, and the below Selection Evaluation Criteria. Evaluation Criteria are listed in Descending order of importance: Professional Qualifications Specialized Experience and Technical Competence Capacity Past Performance Geographic Location and Locality Knowledge of the Project SDVOSB Compliance SELECTION EVALUATION CRITERIA: Each respondent s SF330 submittal package will be evaluated in accordance with FAR 36.6 and VAAR Subpart 836.6 procedures. A description of the six (6) Selection Evaluation Criteria that each Firm must respond to within their SF 330 submittal is provided below in descending order of importance: PROFESSIONAL QUALIFICATIONS Each A/E Firm must submit Professional Qualifications necessary for the satisfactory performance of required services in the SF-330 submission by demonstrating the requirements in Paragraphs (a) through (f) in this section. Identify the proposed team that will address the A/E Firm along with any key or frequent Subcontractors that will perform technical tasks for the at-issue project. Describe the Professional Qualifications for satisfactory performance of the required A/E services including, but not limited to, the following areas of discipline as applicable to the at-issue project: Architecture Civil/Site engineering Mechanical engineering Plumbing engineering Structural engineering Utility Engineering Surveying Computer Aided Drafting (CAD) Provide brief resumes of proposed team members who will specifically serve as the Supervisor(s), Project Manager(s), and pertinent team members/Designer(s) of Record from the A/E Firm that describes the professional qualifications associated with this project. In addition, provide resumes of other relevant team members or frequent subcontractor who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings and applicable submittals. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this contract scope. All proposed team members and supervisors shall have the minimum education, training, and experience as is normally expected of a company actively providing the required services and shall have demonstrated experience to perform a project such as this. Additionally, the firm shall address the criteria for meeting the Limitations on Subcontracting. Key Personnel who the Firm proposes for this Project must be the same team members who will work under the resultant Contract. Any substitution of Key Personnel must receive prior approval from the VA Contracting Officer. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Use SF-330 to describe Firm s Specialized Experience and Technical Competence performing A/E services designing the same or similar types design services to locate, document, and evaluate all subsurface water distribution, stormwater, and sewer utilities using appropriate tools in accordance with ASCE 38-02 standards to a Quality Level B. (refer to Scope of Work for complete requirement details for developing Firm s Specialized Experience and Technical Competence portion of SF-330 Submittal). Specialized Experience and Technical Competence submittal must provide a detailed and specific narrative of up to three (3) (maximum) relevant Contracts or Projects completed within the last three (3) to five (5) years; for relevant projects similar in scope, size, and complexity with requirements described in the attached Scope of Work (projects can be from Government and private experience). The detailed and specific narrative must clearly describe Firm s ability to meet core requirements described in the attached Scope of Work. CAPACITY Given your Firm s current workload and the availability of Firm s existing key personnel and other core team members; describe your Firm s real-time capacity to successfully meet the Design Schedule described in the Scope of Work, while also performing core requirements described in the attached Scope of Work. Also describe how your Firm will manage ongoing projects without those projects having an adverse impact on performing Scope of Work requirements for this project. Describe how your Firm typically handles capacity issues (if and when they arise). Evaluation: Capacity submittals will be evaluated using an Adjectival Rating Method, based on current availability of staff, and how realistic proposed Capacity is compared to Firm s current workload and proposed staffing. PAST PERFORMANCE Past performance is described as contracts and projects with Government agencies and private industry for recent and relevant contracts and projects in terms of cost control, quality of work, and compliance with performance schedules. Recency is defined as performance occurring within 5 five years of the date of this Notice, except that ongoing Contracts/Projects must have begun no less than one (1) year prior to the issuance of this Notice. Relevancy is defined as past performance of work on Contracts/Projects that are similar in scope and complexity to the type of Contracts/Project anticipated under the resultant contract. Each Firm must submit 3-5 recent and relevant past performance projects with their SF 330 package. At a minimum each past performance referenced must include the following information: Contract/task order number Project title Name of Prime Contractor and Subcontractors (if applicable) Contract/Project Start and completion date Contact information Any challenges faced during project and remedies/solutions. Dollar amount and Construction dollar amount (if applicable) Provide Contract numbers for up to three (3) Contractor Performance Assessment Reporting System (CPARS). Firms without CPARS data must use the attached Past Performance Questionnaires (PPQs). Refer to attached PPQ document. Evaluation: This factor will be evaluated using a Level of Confidence Rating method. The Government also reserves the right to evaluate Past Performance on previously awarded Federal Task Orders and any other information available. Additionally, the Government may review the Firm s previous ability to meet the 50% SDVOSB performance requirement on other Task Orders. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. Government Past Performance Information Systems may be accessed. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. GEOGRAPHIC LOCATION AND LOCALITY KNOWLEDGE The A/E Firm should have general knowledge of the locality where services for the project will take place, and relevant knowledge of certain local conditions or project site features. The purpose of this factor is to ensure that Firm can arrive at work site in a timely manner as not to delay starting and finishing work. Provide Name and Address of your Firm s branch or satellite office that is nearest to the geographic area of the Providence, RI VAMC (this is where services will be performed). Provide Firm s familiarity with traveling to the VAMC, Providence, RI, and surrounding areas of the New England Region; or how Firm plans to become familiar with the area where services will be performed (because climate and roadway conditions in the New England region can adversely impact a Firms ability to respond quickly to unforeseen site conditions). Evaluation: This factor will be evaluated by using a Level of Confidence Rating method. 6. SDVOSB COMPLIANCE: Each Firm must complete and the include following SDVOSB Compliance Statement along with their SF 330 submittal package. This statement applies to personnel who will perform work under the resultant Contract. I [signatory authority]______________________, [company] __________________ certify that the team proposed by this Firm will perform A/E services described under this requirement, and demonstrates the capability of 50% SDVOSB performance in compliance of 48 CFR 852.219-10. SF 330 QUESTIONS AND COMMENTS: Deadline for submitting written questions to the VA is by July 8, 2022, by 2:30 PM EST. All Questions and comments regarding this notice must be submitted only in writing via email to
[email protected]. All questions and comments in response to this SF 330 Qualifications Notice must be submitted in writing only. Verbal telephone questions will not be accepted or answered. SF330 PACKAGE DUE DATE: The entire SF330 submittal packages, including Past Performance Questionnaires, shall be submitted to the VA by July 22, 2022, by 2:30 PM EST. All interested and qualified Firms are required to submit one (1) electronic copy via email to
[email protected]. If file size exceeds 7 MB, then each Firm is required to send multiple emails, and please use email subject line to indicate how many emails are related to Firms total submittal (e.g., 1 of __, 2 of __, etc.). SUBMITTAL INSTRUCTIONS FOR SF330: Late responses are considered any SF 330 submittal that is submitted by the Firm, after the exact date and time outlined above under Section I a. Any SF 330 submittal package, modification, or revision to the SF 330 package that is not received at the designated VA email address before or at the exact time specified above under Section I a., may be deemed Late and may not be considered. Responding Firms must address all six (6) of the Selection Evaluation Criteria described within this Notice. A current SF 330 form is available on-line at: https://www.gsa.gov/forms-library/architect-engineer-qualifications Each Firm that responds to this SF 330 Notice is responsible for ensuring that the entire SF 330 package, to include any revisions, and modification information issued by the VA is submitted by the time shown above under Section I. a. When responding to Evaluation Factors 1-6, please be specific with all response information (i.e., please do not merely state that information is incorporated by reference ). SUBMITTAL CONTENTS SF330 PACKAGE: Each responding Firm must use a current SF330 Form to respond to the attached Scope of Work, and the most current SF 330 Form to address the requirements within this Notice. At a minimum, a complete SF330 package must include the following items: The entire SF330 package along with continuation pages (if more space is needed beyond space provided on the SF330 Form) is limited to fifty (50) pages. With the exception of the below bullet point items, pages that exceed the Fifty (50) page limit will not be considered or evaluated by the Evaluation Panel. The following items are excluded from the fifty (50) page limitation: Cover letter must be letter signed by a representative of the Prime with authority to Bind Firm. Resumes Past Performance Questionnaire submittals Drawings may be submitted with SF 330 submittal, and do not count against total page limitation. Drawings should be substantive and must support other proposed SF330 information. Cover letter, at a minimum must include the following: Firm s Legal Name, and DBA (if applicable), full physical address, can also include mailing address. Firm s SAM Unique Entity ID (UEI), and DUNS numbers. Response Date (date Firm s SF 330 is submitted to the VA). Number and Title of this Notice (36C24122R0138, Existing Water, Stormwater, & Sewer Utilities Investigation). SF330 submittal packages must clearly and specifically address all six (6) Evaluation Criteria described in this Notice. Not fully addressing all six (6) evaluation criteria may cause Firm s submittal to be deemed unacceptable and non-responsive. Complete all Sections of both Part I and Part II of the SF 330 Form, and any other applicable sections of the SF330 form. Please use N/A if any sections of SF330 are not applicable (please do not leave any Sections blank). Responding Firms must clearly label/cross reference any supporting narrative information and attachments with their SF 330 submittal package. SF 330 package shall address how each firm anticipates meeting Limitations on Subcontracting criteria described under Section E of this Notice. L. FAR and VAAR CITATIONS: The FAR and VAAR citations referenced in this Special Notice can be accessed via the following websites: FAR: https://www.acquisition.gov/browse/index/far VAAR: https://www.acquisition.gov/vaar M. ATTACHMENTS: