DESCRIPTION The Department of Veteran Affairs, Networking Contracting Office (NCO1) located at 163 Veterans Drive, White River Junction, VT intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Jackson-Ryan Construction Services, Inc. for the following requirement: SOW FOR: CONTRACT WATER SYSTEM OPERATOR SERVICES, (405-21-016) GENERAL INFORMATION The White River Junction VA Medical Center desires the services of a State of Vermont Certified Class 3 Water System Operator. These services will be provided to assist the VA Medical Center (VA) meet their obligation to the State of Vermont (State) and to the requirements of 10 V.S.A. Chapter 56 and the Vermont Water Supply Rule (Rule). The system is a Public Non-Transient Non-Community Water System, known as the VA Medical Center (Water System) and Water System Identification, WSID VT 0021037. The Water System operates under State permit #21037-17.0 issued to the US Department of Veterans Affairs by the Vermont Department of Environmental Conservation, Drinking Water and Ground Water Protection Division (the Division (DWGWPD). The Water System is consecutive to the Town of Hartford Water Department WSID 5319. The Water System has about 20 connections and serves about 1,200 employees and a few hundred patients each day. The services include operation of so-called Utility Water and does not include services related to Legionella; Sterile Processing (Critical Water); and Laboratory water. Experience with operating a medical center water system is preferred. Experience with water treatment modalities including Chlorination and Corrosion control is preferred. Operator must hold a current Class 3 Public Water System Operator Certificate and an OSHA 30 Hour Certificate. Operator shall demonstrate the ability to communicate verbally and in writing. Operator may need to prepare applications and documentation for State permits; periodic written reports to the State; purchasing documents and forms; updates to the operations and maintenance manual; etc. Operator shall work well with others; work effectively as a team; and effectively use Microsoft products such as Outlook; Word; and Excel. SPECIFIC SERVICES INCLUDE (but not limited to): Conduct visual inspections of the system s source, storage facilities, and chemical addition systems at an appropriate frequency considering the system s design, location, vulnerability, Operations and Maintenance Manual, and other relevant factors. Be familiar with all aspects of the treatment and distribution system operation of the water system. Oversee all bacterial monitoring, chemical monitoring, and other monitoring required under this Rule. Review the sample monitoring schedule and locations quarterly. Ensure that all samples are collected and delivered to a certified laboratory in a timely manner. Inspect system within 24 hours of any positive fecal coliform result, positive Total Coliform repeat sample result, or other water system failures that threaten public health. Notify owner of any violation(s) of this Rule. Ensure the accuracy of water meters and other flow measuring devices. Be responsible for measuring and recording chemical additions. Operate and maintain chemical feed and all treatment systems. Keep abreast of changes in the drinking water regulations and safety regulations. Fulfill certification and certification renewal requirements. Operate and maintain system in accord with the Operation & Maintenance Manual. Attend all inspections as requested by state personnel. Oversee source water protection, watershed protection, and other activities associated with chemical waivers or otherwise required by this Rule. Be responsible for complete and accurate water system records. Carry out all required reporting requirements including submitting a complete monthly report to the Secretary by the 10th day of the following month. Develop and maintain an accurate site plan showing the water source and distribution system. Respond to VA management on any consumer complaints promptly. Comply with all applicable state and federal statutes, rules and orders governing water system regulation. Conduct all duties with reasonable care and judgment for the protection of public health, public safety, and the environment. Complete a daily log report covering each site visit and deliver to the Facilities Management Service Point of Contact within 48 hours of the site visit. Identify system issues/concerns which need further attention and recommend who is responsible for action on each concern. Be available by phone and/or email to address any water issues covered by this agreement. Be able to respond on site within a reasonable period of time. Provide training to one designated VA employee regarding the operation and maintenance (O & M) of the WRJ VA Medical Center drinking water system. Such training to be done through on site, email, telephone and computer. The training is specific to the O & M of the WRJ VA Medical Center system and is not intended to cover elements of the required State of Vermont Class 3 Operator Certification Exam such as mathematics, chemistry, microbiology, fluoridation, filtration, softening, membrane systems, sedimentation, coagulation and other technical training such as covered in the text entitled Water Treatment Operator Training Handbook, American Water Works Association, 2013. Place of Performance: 163 Veterans Drive White River Junction, VT Period of Performance: Base year plus 1 option year OTHER Operator shall be responsible for maintaining Class 3 certification including expenses and man hours required. Operator shall provide all VA required insurance Operator shall submit billing based on a flat rate per month to cover all agreed upon recurring Operator Services. Invoices shall be submitted electronically as required by VA. Such invoices shall be submitted monthly. Any non-covered services shall be identified up front by the Operator and communicated immediately to VA Management so an advance decision can be made as to how to handle associated costs. No extra services or costs will be honored by the VA unless approved in advance by the VA contracting officer. Coverage of additional service as authorized by the COR. Such services to include a request with the bid for an hourly rate for additional services as agreed to by both parties then at award include a number of hours each month (such as 8-hours each month) for additional services . Operator will be required to cover their own expenses in the delivery of these services. There will generally be no reimbursement for mileage, food, lodging, etc. when delivering these services. The contract term shall be for one year, with the option to extend one additional year. The effective start date will be date contract is awarded. Renewals will be renegotiated and will require approval of both parties. Jackson-Ryan Construction Services, Inc. will be awarded this procurement because the selected contractor must be a manufacturer certified/authorized service provider who can inspect, maintain, service and clean the cabinets without voiding the original equipment manufacturers warranty. The NAICS code for this requirement is 541330 with small business size standard of $22.5 Million. This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement listed above must clearly identify their capability to do so in writing by August 10, 2022, at 9:00 am EST time. Responses should be sent to Kenya Mitchell at
[email protected]. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.