Documentum Software Upgrade and Maintenance

This serves as a “Notice of Intent” to award a sole source delivery order to purchase EMC open market items wherein Pursuant to Federal Acquisition Regulation (FAR) Sub-Part 6.302-1-(4) When the agency head has determined in accordance with the agency’s standardization program that only specified makes and models of technical equipment and parts will satisfy the agency’s needs for additional units or replacement items, and only one source is available, As part of its ongoing efforts to move paper-intensive processes to electronic ones, the General Services Administration (GSA), Chief Information Office (CIO) establishes standards for enterprise applications in a document entitled Technical Reference Manual Model (TRM) (April 2005) (attached). In this model, Documentum is cited as the agency standard in the area of Digital Document Technology (Page 58). The TRM states: “This element has evolved into Integrated Document Management (IDM) software, It is a type of middleware for organizing electronic documents; managing content; enable secure access to documents and unstructured data; routing documents and automating related tasks; and facilitating document distribution. In this area Documentum is referenced as the “Current Approved GSA Standard, the “GSA Tactical Direction (Next 2 years); and “GSA Strategic Direction (2 to 5 years).” The TRM states that the current capability; namely Adobe Acrobat 5.x is to be phased out and replaced by Documentum. The authorities cited for this standard are the Requirement of the Government Paperwork Elimination Act (GPEA), P. L. 105-277, Title XVII, and file formats governed by Draft OAD 1820.2, “Managing Electronic Records.” On September 2, 2008, FAS OCIO posted RFQ313761 on eBuy to notify vendors of a Documentum Software Upgrade and Maintenance acquisition. Following this posting, Immix Technologies Inc. (the only authorized reseller of Documentum products on GSA Schedule) responded with a turnkey quotation that included open market items. In order to provide a seamless implementation, these items need to be included on the GSA Schedule award. The following peripheral equipment items are included in the vendor’s GSA Schedule quote: QTY Part Number Product Description Open Market Price 1 HI-VOL-SERVER DCTM High Volume Server $15,000 1 HI-VOL-SERVER DCTM High Volume Server $15,000 1 HI-VOL-SERVER DCTM High Volume Server $15,000 1 HI-VOL-SERVER DCTM High Volume Server $15,000 2 456-100-321 Dispatcher IA Recostar Pro Zone $7,620 2 456-011-394 Prime Recognition(1CPU 3OCR Eng) $7,800 2 456-011-398 Prime Output Image as file $720 4 SE-LGT-BACKUP Legato Networker $21,600 The open market items are an integrated component within an overall acquisition. The items are essential components embedded within an overall upgrade solution that is purchased off GSA Schedule. The total value of the task order to is approximately $1.3 million in which the total value of these items is $173,091 is relatively insignificant in comparison to the total order. The Government is not able to isolate these items and purchase them separately, as it would cause undue burden and risk of successful deployment of an integrated solution. Maintenance on the items is necessary for ongoing operations. Therefore it is in the Government’s best interest to incorporate the cost of the maintenance services in the total order It is in the Government’s best interest to acquire a turnkey implementation of the Documentum upgrade. All interested parties should request additional information, communicate concerns, or direct any questions concerning this acquisition to Holly Carr 703 605 5588, email: [email protected]. This notice of intent is not a request for proposals, nor a solicitation for offers. RE: Note 22.