Federal Communications Commission Washington, DC 20554 NOTICE OF INTENT TO SOLE SOURCE FEDERAL COMMUNICATIONS COMMISSION MAIL OPERATIONS AND PROPERTY MANAGEMENT THIS IS NOT A REQUEST FOR PROPOSAL, AN INVITATION FOR BIDS, OR A REQUEST FOR QUOTATIONS. FURTHER, IT DOES NOT REPRESENT A COMMITMENT BY THE GOVERNMENT TO PAY FOR COSTS INCURRED IN PREPARATION AND SUBMISSION OF DATA OR ANY OTHER COSTS INCURRED IN RESPONSE TO THIS ANNOUNCEMENT. This notice of intent to sole source is hereby issued and posted in accordance with FAR 5.201. The Federal Communications Commission (FCC) intends to award a sole source, firm fixed price contract, for FCC Mail Operations and Property Management, to Brightkey, Inc., under the authority of FAR 8.405-6(a)(1)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; and no other supplies or services, will satisfy the agency requirements.. The Federal Communications Commission (FCC) is proposing to issue a task order against an established GSA Multiple Award Schedule, Office Management- Mail Management, Contract number GS-03F-0158V, SIN 561499M: “Mail Management, Systems, Processing Equipment, and Related Solutions,” with a secondary SIN 541614: “Deployment, Distribution and Transportation logistics Services” to perform services not limited to, providing a location to perform mail operations and property support services that include receiving, inspecting, screening (e.g., x-ray, radiation detection, biological/chemical detection, etc.), processing property and mail; sorting, tracking, and transferring or delivering property/mail; retrieving property; and accounting for mail and property within an 75 mile radius of the FCC Head Quarters (HQ) in the Washington, D.C. Metro Area, Columbia, MD and Gettysburg, PA locations. For purposes of this task order mail includes: letters, licenses, memoranda, post cards, documents, publications, catalogs, flyers, directives, forms, packages of various size and weight, or any other written communications, including certified or accountable mail and mail containing personally identifiable information (PII), Classified information or controlled unclassified information (CUI), whether received for outgoing processing or incoming for processing, distribution and delivery. In the event a threat agent causes shutdown of the primary mail screening system the Contractor currently has a backup mail screening system plan in place that is capable of meeting all mail management requirements outlined in the PWS. The plan describes how the backup mail screening system can be functional within 24 hours of the primary mail screening system and remain within the required 75-mile radius after being shut down and/or shuddered. Under this task order, the support services allow the FCC Headquarters (HQ) to completely contract its mail operations and property management to a Contractor provided location integrating management and automated approaches for all of the support services ordered under this task order. The contractor shall also provide the personnel, equipment, and technology to efficiently manage and execute Mail Digitization (scanning) of USPS and carrier (FedEx, UPS, DHL) mail and packages. Deliver digitized mail to agencies, departments, and addressees via a secure, encrypted email, FTP site, or other cloud-storage device. The property management services are required to be at a Contractor provided facility. These services shall include, but are not limited to: the receipt and in-processing of goods and materials; the storage of existing property, goods and materials, such as office supplies and related equipment, office fixtures, and furniture; the staging of goods and materials for delivery or shipment; the timely delivery of requested goods or materials to other FCC locations; and assuring that equipment and materials are stored in the proper physical environment to guard against damage or deterioration. To support this effort, the Contractor: Provides all personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform property management services as defined in the Performance Work Statement (PWS); Provides storage for two hundred fifty (250) pallets (4’ x 4’ x 4’) of FCC personal property, both furniture and information technology (IT) assets, and, up to, seventy-five (75) task chairs (currently the FCC utilizes Aeron task chairs) from FCC’s current warehouse location. Provides a Contractor facility for storage of the assets outlined in the PWS; Provides weekly pallet pick-up and delivery of FCC property, in contractor provided vehicles, from/to the Contractor location and from/to FCC HQ; Historically the FCC HQ requires pick up and drop of, up to, four (4) pallets of personal property on a weekly basis; For deliveries, the Contractor shall establish a delivery/pickup schedule, to be approved by the COR, to meet the needs of the Government. The Contractor shall be responsible for any discrepancy between the items delivered by its employees to the FCC HQ and the items processed as received at the warehouse; and The Contractor shall use a first-in/first-out method to select items from storage for delivery, unless the Government requests otherwise; Transfers, relocate, deliver, and/or retrieve of FCC property, in contractor provided vehicles, as scheduled with the COR; For deliveries, the Contractor shall establish a delivery/pickup schedule, to be approved by the COR, to meet the needs of the Government. The Contractor shall be responsible for any discrepancy between the items delivered by its employees to the FCC locations and the items processed as received at the contractor provided warehouse; To support this effort, the contractor shall load/unload all trucks at both the departure location and the destination; Historically, the FCC has required contractor to provide property delivery, relocation, retrieval, and transferring to/from HQ and the contractor provided warehouse to the following locations (approximately 51 total trips per year – please note this is inclusive of the requirement outlined in PWS; This task order requires a Facility Clearance (FCL) classified up to Secret and must be current and in good standing, which Brightkey has been verified as such. The Contractor shall be Statement on Standards for Attestation Engagements (SSAE) 18 Service Organization Control (SOC) 1 Type II and SSAE 18 SOC 2 Type II compliant. The Contractor shall ensure that all incoming mail is screened according to National Strategy for Chemical, Biological, Radiological, Nuclear, and Explosives (CBRNE) Standards. This is a new requirement for a firm-fixed-price commercial services contract to provide a location to perform mail operations and property support services located at 45 L Street NE, Washington, DC 20554 and other locations specified herein. The FCC intends to negotiate with Brightkey, Inc., (the contractor), which currently provides the Mail Operations and Property Management services as required towards an award of a sole source basis. The base period of performance will be for twelve months from the date of award, with four, twelve-month option years. The required start date for services is October 1, 2022. All questions regarding this synopsis shall be directed to Colleen McLaughlin via email at
[email protected]. The subject line must state “FCC Mail Operations and Property Management - Company Name.” All questions must be received via email no later than 4:00pm on or before Wednesday, September 14, 2022.