S--Request for Waste Industry Contractors to review the Performance Work Statement (PWS) for feasibility.

PERFORMANCE WORK STATEMENT MUNICIPAL SOLID WASTE (MSW) & RECYCLING SERVICES BACKGROUND VA Tennessee Valley Healthcare System (TVHS) is an integrated healthcare system comprised of two Medical Centers: the Alvin C. York Campus in Murfreesboro, TN, the Nashville Campus in Nashville, TN, and many community based outpatient clinics and other facilities located in Tennessee and Kentucky. TVHS provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services. The Nashville Campus is the only VA facility that supports all solid organ transplant programs, including total in-house kidney and bone marrow transplants. The Alvin C. York Campus is a network referral center for mental health services, geriatrics, and extended care. TVHS provides a full range of specialized medical services. TVHS has a mandated goal to achieve a 50% or greater recycling rate across the healthcare system. Currently, at the conclusion of FY17, TVHS has a diversion rate of approximately 33.9%. As such, TVHS is looking for service providers who can help assist in obtaining this goal of 50%. Offerors will be afforded the opportunity to participate in a site visit of the two main campuses to observe current waste management and recycling practices. It is the VA s intent to allow each offeror to develop and submit a Recycling Plan that will help the VA manage waste in the most efficient, economical and best way possible to obtain a 50% or greater recycling/diversion rate by the end of the 2nd Option Period of the contract. A general overview of how the offeror intends to help the VA accomplish their 50% goal is expected with the offer. The awardee will conduct an independent study of the VAs current recycling practices and accounting and will provide the plan to the COR for approval. SOLID WASTE & RECYCYCLABLES REMOVAL The Contractor shall furnish all labor, materials, equipment, and expertise necessary to perform waste removal and recycling services consisting of municipal solid waste (MSW) and recycling of numerous materials including but not limited to cardboard, metal, plastic, wood, yard waste, food waste, solid fill, and construction debris typical of healthcare, institutional, and office occupancy excluding regulated medical waste, pathological, anti-neoplastic (chemotherapeutic) waste, and hazardous wastes for TVHS.. Offerors should be aware that there is always a potential for inappropriate hazardous waste in any solid waste stream. Training and programs implemented by the awardee and the VA should prevent or reduce any such potential. The Contractor shall provide all equipment to include roll-offs, tip dumpsters, compactor units, guide rails, collection units, etc. to accomplish proper MSW and recycling removal. The Contractor shall provide all labor for segregating recyclable materials from MSW that ends up in the roll-offs, dumpsters, etc. to ensure all potentially recyclable materials are segregated, recycled, and diverted from landfills. This applies to readily available items identified in the dumpsters. For example, the Contractor identifies large pieces of metal or a wooden desk in a dumpster. It is expected the Contractor will extricate the recyclable materials and place them in the appropriate recycling stream. The Contractor is not expected to open bags of trash to find recyclable materials. 2.1 Service Locations Solid Waste and recycling removal is required at the following sites: a. Alvin C. York VA Medical Center 3400 Lebanon Pike Murfreesboro, TN 37129 b. Nashville Campus 1310 24th Avenue South Nashville, TN 37212 c. Chattanooga VA Outpatient Clinic 6098 Debra Rd Suite 5200, Bldg 6200 Chattanooga, Tennessee 37411 Recycling plans and concepts shall be developed for the following sites: a. * Alvin C. York VA Medical Center 3400 Lebanon Pike Murfreesboro, TN 37129 b. * Nashville Campus 1310 24th Avenue South Nashville, TN 37212 d. * Chattanooga VA Outpatient Clinic 6098 Debra Rd Suite 5200, Bldg 6200 Chattanooga, Tennessee 37411 c. Hopkinsville Outpatient Clinic 1102 South Virginia Drive Hopkinsville, KY 42240 e. Clarksville Outpatient Clinic 1832 Memorial Street Clarksville, Tennessee 37043 f. Cookeville Veterans Primary Care Clinic 851 S. Willow Avenue Suite 108 Cookeville, Tennessee 38501 g. McMinnville Outpatient Clinic 1014 S. Chancery Street McMinnville, TN 37110 h. Charlotte Avenue Clinic 1919 Charlotte Avenue Nashville, TN 37203 i. Women Veterans Healthcare Center 1919 Charlotte Avenue Suite 300 Nashville, TN 37203 j. Albion Street Outpatient Clinic 1818 Albion Street Nashville, TN 37208 k. Athens Outpatient Clinic 1320 Decatur Pike Athens, TN 37303 l. Bowling Green Outpatient Clinic 600 US 31 West Bypass Suite 12 Bowling Green, KY 42101 m. Dover Outpatient Clinic 1225 Spring Street Dover, TN 37058 n. Maury County Outpatient Clinic 833 Nashville Highway Columbia, TN 38401 o. Roane County Outpatient Clinic 2305 North Gateway Avenue Suite 2 Harriman, TN 37748 p. Tullahoma Outpatient Clinic 225 Von Karman Road Arnold Air Force Base, TN 37389 q. Clarksville Dental Clinic 2291 Dalton Drive Suite F Clarksville, TN 37043 r. Home Based Primary Care 201 Glenis Drive Murfreesboro, TN 37129 s. Liberty Square 210 Glenis Drive Murfreesboro, TN 37129 t. Park Place 2817 West End Avenue Suite 200 Nashville, TN 37203 u. Veterans Community Care Center (VCCC) 260 Glenis Drive Murfreesboro, TN 37129 v. Compensation and Pension Clinic 2 International Plaza Nashville, TN 37217 w. Office of Regional Counsel 3322 West End Avenue Suite 509 Nashville, TN 37203 x. VISN 9 Office 1801 West End Avenue Suite 600 Nashville, TN 37203 y. International Plaza VA Clinic 2 International Plaza Suite 300 Nashville, TN 37217 z. Pointe Center VA Clinic 1208 Pointe Center Drive Suite 100 Chattanooga, TN 37421 *Facilities identified with an asterisk require services upon contract award; all others may be added during the course of the contract as a modification. 2.2 Service Schedule & Container Locations Alvin C. York Campus Building Service Schedule Container Size 2 4x Weekly 30yd Compactor 5 Mon/Wed/Fri 8yd 7 Mon/Wed/Fri 8yd 8 Mon/Wed/Fri 8yd 10 Mon/Wed/Fri 8yd Fisher House Mon/Wed/Fri 2yd 12 On Call 30yd Open 16 On Call 30yd Open 107 Mon/Wed/Fri 8yd 116 Mon/Wed/Fri 8yd 118 OnCall (Recycle) 42yd Compactor 146 On Call 30yd Open Scrap Yard On Call (Recycle) 30yd Open Scrap Yard On Call 30yd Open Nashville Campus Location Service Schedule Container Size Loading Dock Wednesday (Recy) 40yd Compactor Loading Dock Mon/Wed/Fri 34yd Compactor Nashville Campus: The contractor shall arrange the compactors and self-contained units at Building No. 1 so that the TVHS may fill the compactor from the dock area. TVHS will furnish the necessary power cable for the compactors. Chattanooga Outpatient Clinic Location Service Schedule Container Size Main Dock Wednesday (Recy) 8yd Main Dock Mon/Thur 8yd Chattanooga Outpatient Clinic: The 8 yd dumpster for recycling shall be located adjacent to the main dock area so that it accessible from the ground by TVHS staff. The 8 yd dumpster for solid waste shall be located at the main dock so that it is accessible from the dock by TVHS staff. All Locations: Refer to Section 10.1-d-iv regarding technology use and its impact to this Service Schedule. GENERAL SPECIFICATIONS Period of Performance: One Base Year with the possibility of four one-year option periods. Base Year: 1 April 2018 31 March 2019 1st Option Period 1 April 2019 31 March 2020 2nd Option Period 1 April 2020 31 March 2021 3rd Option Period ^ 1 April 2021 31 March 2022 4th Option Period ^ 1 April 2022 31 March 2023 ^ See Paragraph 4.7 below for details. Days and frequency of service shall be set forth by this document. The contractor shall not vary from the established schedule without prior approval form the COR except for Federal Holidays, which are: New Year s Day Birthday of Martin Luther King, Jr. Washington s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day The VA reserves the right to require waste removal on days other than or in addition to those indicated in the pricing schedule, on Sundays, and holidays at the rates specified in the pricing schedule. The contractor shall remove and dispose of waste in a manner that shall not create or cause conditions detrimental to public health or that constitute a public nuisance. The contractor maintains full responsibility for compliance with all federal, state and local laws governing removal of waste materials. Special emphasis needs to be placed on ensuring that the loads removed are covered and secured in such a manner as to prevent accidental spillage during transport. TVHS is aggressively targeting the reduction of waste generated by the healthcare system. It is preferred that any waste that cannot be recycled, diverted or donated be sent in whole or in part for waste-to-fuel, cogeneration, or incineration. Offerors are highly encouraged to propose a greener solution where unrecyclable waste is either used for fuel or sent for incineration (resultant ash should be about 7-10% of the original weight of waste) and kept out of the landfill. TVHS shall decide based on the proposal and cost what is feasible and in the best interest of the community and Government. The contractor shall dispose of metal, wood, cardboard, plastic, construction debris, solid fill, yard waste and all such other waste that is capable of being recycled in such a manner that the items are in fact recycled. Certificates of Recycling or an equivalent demonstrating that the material has been recycled shall be provided to TVHS within 30 days of processing materials. Noise Ordinance. No pickups will be made at any campus during noise reduction periods as set for the by the town/city in which the facility is being serviced. The Contractor is responsible for researching this requirement for each municipality it provides services to TVHS and adhering to the established ordinances. At the time of the service the contractor shall recover and remove any debris, trash, or waste on VA grounds around container regardless of how it got there. The contractor shall also pick up and dispose of any visible waste material after pulling the containers away from the building before leaving the property. Internal recycling bins will be provided by the offeror or the VA depending on the waste and recycling plan presented by the offeror. All internal recycling bins used at all facilities will be taken to a central collection location by the VA. Any equipment provided by the Contractor shall be compatible with existing TVHS equipment and electrical connections. TVHS shall provide AC current to the equipment. Some containers may be designated to receive On Call services. This refers to waste containers that are used intermittently and not filled on a regular basis. For example, a recycling container used for yard waste will be serviced differently throughout the year. During summer and fall months there may be increased usage of this container. At any time during the year, there may be damage that is caused by weather that may require increased usage of this container (e.g. after storm cleanup). Containers designated as On Call indicates the COR or other authorized representatives of TVHS will contact the vendor to request emptying of this container. On Call is defined as the VA will call when services is needed. The Contractor will work with TVHS personnel to develop a comprehensive recycling plan for the identified sites. The Recycling Plan shall include at a minimum the following: Identification of specific waste streams and collection methods. Locations of specific waste stream containers and management/pickup frequencies. Solid waste stream assessment (identification of waste stream components and percentages). Opportunities for new recyclable waste streams and best management practices for collection/removal. Employee training. Signage for specific waste stream collection. FULL TIME ON-SITE CONTRACTOR The Contractor shall provide a full-time on-site employee (40 hrs per week) to work with the COR to aggressively manage the recycling program for TVHS. This on-site contractor employee shall have the required expertise to manage a comprehensive recycling program preferably in the healthcare industry. This on-site contractor employee will be henceforth referred to as the Recycling & Waste Management Contractor Coordinator (RWMCC) throughout this document and will be required to provide input and guidance from a contractor point of view on committees and task forces with the COR and at the discretion of the COR. The RWMCC will need access to VA computer systems and will be required to submit to a background check and fingerprinting in order to obtain the required access. The RWMCC is not a VA employee and as such will NOT be treated as a VA employee. TVHS shall provide the RWMCC with furnished office space at the Alvin C. York Campus however, the RWMCC shall be required to travel to the Nashville campus regularly and to the outpatient clinics at least twice annually to inspect and review their recycling programs and progress. Deviations from this frequency shall be approved by the COR. The RWMCC shall be required to generate data and report on the progress of recycling at TVHS. The RWMCC shall enter recycling and waste data into Greenhealth Tracker, the Federal Government s waste portal. This will be done after the COR has reviewed and approved the data to be entered. This is a checks-and-balances process to ensure the contractor is entering appropriate information. The RWMCC shall make presentations and conduct demonstrations of products, services, and techniques to TVHS staff. A formal meeting will take place between the Contractor s person(s) responsible for the management of this contract, COR, and CO quarterly. All parties have the right to have any others they deem necessary to the discussion be present and participate. Topics of discussion will include past performance, issues and concerns, performance summary of the RWMCC, a review and update (modification as needed) of the comprehensive recycling plan, to name a few. The goal of TVHS is to recycle as much material as possible. The RWMCC is tasked with developing processes to capture as many of the waste streams identified below. Processes developed by the RWMCC shall be reasonable to implement by the VA without incurring substantial additional costs. At the option of TVHS based on the needs of the healthcare system, the RWMCC role may be discontinued starting with Option Year 3. If the RWMCC role is discontinued, TVHS will assume responsibility for the functions previously charged to the RWMCC. All other terms and conditions of the contract at that time will remain in full effect. If the RWMCC role is discontinued, the CO will work with the Contractor to modify the contract and eliminate costs associated with the RWMCC role. RECYCLABLE MATERIALS 5.1 Potentially Recyclable Materials. This list is not meant to be all-inclusive. ABS Computer Trays ABS Plastic ABS Regrind Alum Scrap Animal Bedding Asphalt Paving Asphalt Shingles Batteries Biotech Plastics Biotech Recyclables Blue Wrap Brick/Concrete Mix Bronze Bubble Wrap Bulk Plastics Business Mach Housin C & D Debris Cable Housing Cardboard Cores Carpet - N6 Carpet - N66 Carpet - PET Carpet - PP Carpet - WTE Ceiling Tiles Chipboard Circuit Boards/Pop Circuit Boards/UnPop Clothing Commingled Compact Disks Compost/Yard Waste Computer Electronics Computer Paper Concrete Copper Corrugated Boxes Corrugated/Mix Paper CPU Crepe Paper CRT's Each Drums Electrical Meters EPDM EPS Foam EPS Foam/Food Relate Fiber Board Fiber Drums File Board Film Plastics Flower Pots Foam Insul/Composite Foam Insul/EPS Foam Insul/ISO Foam Insul/XEPS Foam plastics Food Waste Furniture Glass Bottles Glass Slides Glass Vials Glass, Brown Glass, Clear Plate Glass, Green Glass, Mixed Bottle Glass, Mixed Color Grease/Commodities Gypsum HDPE # 2 - Baled HDPE Containers HDPE Crate Grade HDPE Drums HDPE Milk Bottles HDPE Molders Waste HDPE Tanks/Trays HDPE Turnings HDPE/LDPE Film HH Debris HID Lamps Hospital PPE Hotel Recyclables Household Materials Industrial Mix Inorganics Latex Foam LDPE Foam LDPE Plastics LDPE/PP/EPS Foam Lead-Containing Items Light Bulbs Light Iron Magazines Mattress Fluff Mattress Quilt Scrap Mattress Springs Mattresses Metal Metal Door Cutout Metal Drums Metal Ferrous Metal Fixtures Metal Framed Window Metal Machinery Metal Motors Metal Wire Spools Mixed C&E Mixed Drums Mixed Paper Mixed Plas Agg Mixed Wood Munip Plas #1-#7 Newspaper/Newsprint Nylon Regrind Obsolete Boxes Goods Ofc Cleanout Debris Office Partitions Oil/Byproducts OR Plastics Organics Other Lamps Outthrow Pallets Plastic Pallets Wood Paper (Computer) Paper Files Paper Stock PC Eng Plastic PC Water Bottles PE Film Personal Computer PET Fluff/PVC PET Mylar Film PET Plastic PET Rolls PET Soda Bottles PET Strapping PET Trays PET/HDPE Plastic Pill Bottles Plastic Aggregate Plastic Film Plastic Housings Plastic Pipe Plastics #3-#7 Porcelain items PP - Rope PP #5 Film PP Foam PP Non-Woven PP Regrind PP Rigid PP Woven PS Rigid Plastic PS#6 - Rigid PUR Foam PVC PVC Flex Roof PVC IC Tubes PVC ID Cards PVC IV Bags PVC Scrap PVC Siding Retail Retail Carpet Square Retail Kiosks Rigid plastics Roof Ballast Rock Rubber Rubber Tires Sand/Agg Fines Shrink Wrap Single Stream Slate Shingles SMS Fabric Solder Dross Steel Cans Steel Disks Stumps/Brush Styrofoam/Packing Textiles Tires Titanium Chips Toner Cartridges TPO Membrane Baled Treated Wood Wood 5.2 Component Definitions. Description of some of the waste streams identified above. Computer Paper: any paper output from a computer, paper includes letter size, legal, tabloid, or poster size. Newsprint: newspaper. Corrugated Paper and File Board: Corrugated (a series of parallel ridges and furrows) paper product, corrugated boxes or cartons, and brown (kraft) paper bags. Examples include paper-based cartons filled with liquids like milk and juice; and brown paper bags). Other Paper: Magazines, glossy paper, waxed paper, photographs, coated paper cups, and any other paper not fitting the categories of computer printout, newsprint, or corrugated. Plastic PET Bottles: any plastic bottles coded with the resin identification code number "1" inside the universal recycling symbol, usually located on the bottom of the container. PET stands for Polyethylene Terephthalate. Examples include bottles or food containers (if PET) containing solid foods or liquids). Plastic HDPE Bottles: any plastic bottles coded with the resin identification code number "2" inside the universal recycling symbol, usually located on the bottom of the container. HDPE stands for High Density Polyethylene. Examples include bottles or food containers (if HDPE) containing solid foods or liquids). Plastic Film: thin continuous polymeric material. Thicker plastic material is often called a "sheet." These thin plastic membranes are used to separate areas or volumes, to hold items, to act as barriers, or as printable surfaces. Examples include packaging, plastic bags, labels, bubble wrap, building construction, landscaping, electrical fabrication, photographic film, film stock for movies, video tape, etc. Plastic Other: any other plastic items not fitting the categories of bottles and film, including Styrofoam. Food Waste: any food debris, including bones. Wood: lumber, wood products, pallets, and furniture. Other Organics: textiles (natural and synthetic), rubber (natural and synthetic ), leather (natural and synthetic), and other organic materials (all organic materials contain carbon). Examples include disposable surgical/isolation gowns, nitrile gloves, latex gloves, ultrasorb bed liners, polyester pillows and other polyester materials, TB/disposable filtering face pieces). Ferrous Cans: iron, steel, tin cans, and bi-metal cans. Ferrous Other: any iron material not fitting the categories of iron, steel, tin, and metal cans. Aluminum: cans, aluminum cans Aluminum Other: any other aluminum material Other Metals: any other metal not fitting categories of iron, aluminum (copper, brass, etc.) Glass Clear: any clear colored glass Glass Brown: any brown colored glass Glass Green: any green colored glass Other Inorganics: rock, sand, dirt, ceramics, plaster, solid fill 5.3 Unable to Recycle/ Donation of Items. It is understood that it is not possible to recycle all items. If items cannot be recycled then it is expected that those items will be donated. Similar to recycled items, records will be kept to ensure proper tracking of weights so that TVHS can receive credit for items diverted from the waste stream. Below is a list of potential materials that may be donated. Although UNICOR and FPI are the recommended source to donate items that cannot be recycled, other sources may be sought as long as the Contractor s primary focus is to prevent materials from being sent to a landfill. This list is not meant to be all-inclusive. For the most up-to-date listing of items that may be donated to UNICOR/FPI, please visit: www.unicor.gov/RecyclingAcceptableItems.aspx. Audio/Visual Equipment Bar Coding Equipment Blackberrys Cable TV Boxes Calculators Cameras CD ROM Drives Cell Phones Circuit Boards Communication Systems Computer Equipment Computer Scrap (Copper) Computer Scrap (Metal) Computer Scrap (Plastic) Copiers Fax Machines Floppy Drives Game Boys Hard Drives and Memory Laptops Mainframes and Servers Microfiche Readers Microscopes Modems MP3 Players Nintendos Oscilloscopes PDAs Peripherals Play Stations Plotters Power Supplies Printers Telephone/Systems Telescopes Televisions Test Equipment X-Boxes HISTORICAL DATA The following information is an analysis of current waste streams for FY17 for TVHS. This information should give prospective offerors an expectation of volume and what waste streams will need to be captured: WASTE AUDIT The Contractor shall provide TVHS an annual waste stream survey of all sites to include a formal written report after completion, in which the Contractor specifically reviews the waste generation and waste flow within each facility to determine areas of opportunity for waste reduction and elimination. The audit will be based on what TVHS currently places in its waste streams. This establishes the plan moving forward of what the offeror and the VA need to work on. The first audit will be provided to the COR 90 days after award of the contract. Once a clear reduction plan is approved, the Contractor and TVHS will implement the program. The RWMCC and COR will develop and administer training to employees and work with them to achieve the program's goals. The Contractor shall provide a monthly tracking reporting system that shall allow for TVHS to track all wastes from the point of generation as a means to identify waste volume and classification. This report shall clearly demonstrate the facilities classification of wastes and opportunities for reduction. The report shall track all waste streams to include solid waste, recycling, and diverted wastes. The report shall also provide recycling data (e.g. pounds and type). The Contractor shall provide a sample of the proposed report to the COR for approval. This sample shall be submitted within thirty (30) calendar days of receipt of the Notice of Award. See Appendix A for a suggested format. TRAINING REQUIREMENTS The Contractor (RWMCC) and TVHS will train employees on the different types of waste in their area (solid waste, recyclables, etc.) and where to properly dispose of it. The contractor shall monitor and track cost, waste generation by type and location, and training records for employees. The frequencies and locations of training varies and is dependent on the deficiencies identified and programs and processes implemented. All training records shall be sent electronically to the COR. The Contractor understands that the RWMCC shall be required to provide subsequent briefing and in-service training for TVHS in support of contractor objectives. This training shall be conducted at no additional cost to the VA. Dates and times of training will be mutually agreed upon between the Contractor and the COR. The Contractor shall provide training for all sites as deemed necessary to include initial training for Environmental Management Service personnel on any new procedures relative to the handling/processing of the different waste streams. All training schedules shall be coordinated with the COR. MONETARY RECYCLING CREDIT The VA understands the recycling market varies over time with respect to waste streams that have value rather than cost. The Contractor will furnish to the COR a revised listing of all waste streams with credits reflecting increases or decreases quarterly. The listing will be broken out by waste stream and when feasible reference industry markets or demands citing increases or decreases. Any monetary recycling credit due to TVHS for recyclable materials will be paid within 30 days of processing materials along with a description of the materials recycled and the credit applied to each category of recyclable materials. Credits due to TVHS will be paid to the facility through CHECK rather than deducted from the monthly invoice. The check shall be made out to Tennessee Valley Healthcare System and must include the verbiage: recycling revenue for deposit in FCP 581. COMPACTOR REQUIREMENTS 10.1 Maintenance. The contractor shall maintain all compactors in proper operating condition according to the manufacturer s specifications. In the event of failure the contractor shall respond to the maintenance request within 24 hours from the time the contractor is notified of any failure. Contractor will provide a 24-hour emergency number for TVHS to call in the event of an emergency. If the contractor cannot repair the compactor(s) within 24 hours of notification, the contractor shall replace the self-contained unit associated with the inoperative compactor with a comparable size open-top container. In this event, unless the self-contained unit is full, the contractor shall not charge TVHS for removal of the waste within the self-contained unit. Only the contractor s experienced and qualified personnel shall repair and maintain the equipment. In addition, the contractor shall repair and maintain the equipment in accordance with manufacturer s specifications. There should be no charge to the VA for any repairs or maintenance on Contractor s equipment unless such damage is determined to be due to negligence or vandalism of TVHS. The contractor shall use compactors that are fully enclosed, vermin-proof, leak-proof, fire-retardant, clean and sanitized. TVHS reserves the right to request containers be cleaned due to foul odors or other contaminants. Requests to clean containers will be fulfilled within 24 hours of notification and at no additional charge to TVHS. All compactors shall include the latest energy efficient technology. TVHS recommends similar technology to Waste Management s SmartEnergy Compactors. Benefits of this technology include: Reduction of electricity consumption by as much as 70% versus traditional compactors resulting in lower operating costs and a reduced carbon footprint. Provides lower energy usage through equal compaction performance and cycle times compared to traditional compactors. Equipped with compactor monitoring technology. This enables a waste company to optimize when a compactor needs to be emptied, eliminating unnecessary pickups and greenhouse gas emissions. TVHS has the responsibility of being efficient with tax payer dollars. If the use of this technology indicates that a particular compactor is requiring twice weekly pickup, yet the Service Schedule identified in Section 2.2 indicates four times weekly, then the Contractor will empty the compactor twice weekly and bill TVHS for two pickups. To maximize efficiency and minimize the impact on the environment, the use of this technology supersedes the Service Schedule in Section 2.2. Electronic controls are powered by solar energy, while the compactor cycle is traditionally powered. If the compactor doesn t have the maximum solar charge, it is equipped with constant AC-powered backup so that we can always run a cycle while the battery recovers. The compactor has a two-speed system, which actually downshifts when it needs more compression and uses less energy than a traditional one-speed system. Charge box fullness indicator encourages users to run cycles only when needed, reducing our company s electricity usage and carbon footprint. This technology and equipment is a visible statement to our stakeholders about our commitment to sustainability. The Contractor shall submit a cutsheet of the proposed equipment as part of their submittal so it may be reviewed by TVHS officials. The contractor shall provide self-contained units with permanent hose couplings compatible with the city or town fire department s equipment in which the unit is located. 10.2 Keys. All compactors and other equipment that require keys will be keyed alike throughout TVHS. An adequate supply of keys will be provided to the COR upon request without additional charge. 10.3 Hydraulic Fluid. All hydraulic equipment shall utilize vegetable or other non-toxic environmentally friendly fluid that will minimize impact to the environment. Contractor must use all reasonable efforts to mitigate any leaks and all incidents of leaking equipment will be reported to the COR without delay and without failure regardless of the size of the leak. The Contractor shall submit a cutsheet of the proposed equipment as part of their submittal so it may be reviewed by TVHS. OTHER REQUIREMENTS 11.1 Licenses/permits. The Contractor shall obtain all licenses and permits necessary to perform the work under the contract. 11.2 Documentation. Contractor will be required to supply monthly data to the COR. This data will include (1) weight of waste picked up at TVHS for the prior month, (2) the cost that TVHS paid to the contractor for the prior month, and (3) the amount of waste diverted toward recycling. All data will be broken down by campus (and satellite locations as applicable). All data will be broken down by disposed/recycled items (eg. Solid Waste, Cardboard, Metal, Yard Waste, etc.) and shall be reported in pounds or tons along with the credit or cost for that category of materials. All data shall be submitted to the COR by the 7th day of the following month. The COR may provide a standard form to the contractor for the contractor to complete. See Appendix A for a suggested format. Contractor will provide Certificates of Recycling or an equivalent to validate material sent for recycling. The data shall be emailed to the COR. 11.3 Invoicing. Vendor will submit one invoice per campus, monthly in arrears to the VA Electronic Payment System http://www.tungsten-network.com/US/en/veterans-affairs. Invoice will include the dates of service performed during that month along with the number of containers pulled. Invoice format shall reflect and not deviate from the pricing cost proposal submitted (sample provided below). SAMPLE Alvin C. York Campus March 2017 Line 01 35 CU YD self-contained unit for general trash located at Building #2 loading dock serviced on Wednesdays: 3/6 (891 lbs) 3/13 (1023 lbs) 3/20 (999 lbs) 3/27 (1117 lbs) 4030 lbs @ $.06/lb = $241.80 11.4 Point of Contact. There shall be one Contractor contact phone number for all sites. There shall be one Contractor representative who will function as the contact person for all sites. 11.5 Deviations from Contract. Contractor shall obtain approval from the COR of any cancellations or deviations from scheduled services. Contractor shall reschedule said services at a mutually agreed upon timeframe. 11.6 Quality Assurance Surveillance Plan. The Contractor is responsible for the effective implementation of their Quality Control Program and shall be responsive to the requirements of the Quality Assurance Surveillance Plan (QASP) in this SOW. APPENDIX A Proposed Waste Management/Recycling Pricing and Cost Schedule Contractor will supply the best option for waste stream segregation and container location to meet the waste volume needs of the VA and help achieve a 50% or greater recycling/diversion rate by the end of the 2nd Option Period of the contract. Contractor will provide pricing per pound for each separate waste stream collection method. Costs per pound will be all inclusive for the disposal of each stream (transportation, tipping fees, insurance, fuel, etc.) Costs will be designated as a positive number and credits designated as negative number. All costs will be totaled for each facility. Contractor will also identify method of disposal (landfill, recycling, incineration, etc.). Provide pricing for waste streams listed below. List any recyclable waste streams and cost per pound on each worksheet below (quantities may be unknown). See Example for details. WORKSHEET EXAMPLE WASTE STREAMS IN TVHS (ANNUAL FIGURES) Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total Examples Solid Waste 3,586,120 Cardboard 463,080 Mixed Metal 214,140 Yard Waste 240,180 Wood 542,260 Construction Debris 536,040 Solid Fill 825,880 Plastic Recycled 11,718 $.03 $352 Metal Recycled 64,312 -$.04 -$2572 Glass Bottles Recycled 37,997 -$.02 -$760 Computers Diverted/Donated 25,961 $.00 $0 . . . . . . . . TOTAL COST (EXAMPLE YEAR, 10/01/16 to 09/30/17) $_____________________ WORKSHEET EXAMPLE BASE YEAR WASTE STREAMS IN TVHS (ANNUAL FIGURES) Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total . . . . . . . . . . . . . . . . . . . . TOTAL COST (BASE YEAR, 04/01/2018 to 03/31/2019) $_____________________ WORKSHEET EXAMPLE OPTION PERIOD 1 WASTE STREAMS IN TVHS (ANNUAL FIGURES) Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total . . . . . . . . . . . . . . . . . . . . TOTAL COST (OPTION PD 1, 04/01/2019 to 03/31/2020) $_____________________ WORKSHEET EXAMPLE OPTION PERIOD 2 WASTE STREAMS IN TVHS (ANNUAL FIGURES) Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total . . . . . . . . . . . . . . . . . . . . TOTAL COST (OPTION PD 2, 04/01/2020 to 03/31/2021) $_____________________ WORKSHEET EXAMPLE OPTION PERIOD 3 WASTE STREAMS IN TVHS (ANNUAL FIGURES) Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total . . . . . . . . . . . . . . . . . . . . TOTAL COST (OPTION PD 3, 04/01/21 to 036/31/22) $_____________________ WORKSHEET EXAMPLE OPTION PERIOD 4 WASTE STREAMS IN TVHS (ANNUAL FIGURES) Waste Stream Disposal Method Est Lbs Cost|Credit/lb Total . . . . . . . . . . . . . . . . . . . . TOTAL COST (OPTION PD 4, 04/01/22 to 03/31/23) $_____________________