NOTICE OF INTENT (NOI) TO USE OTHER THAN FULL AND OPEN COMPETITION | SOURCES SOUGHT NOTICE PROJECT TITLE: Influx Care Facility (ICF) Site ACTION: Notice of Intent to Sole Source | Sources Sought Notice AGENCY: U.S. Department of Health and Human Services (HHS) Administration for Children and Families (ACF) OFFICE: Office of Government Contracting Services (GCS) on behalf of the Office of Refugee Resettlement (ORR) LOCATION: Ft. Bliss (El Paso, Texas) This notice is being published in accordance with (IAW) Federal Acquisition Regulation (FAR) 5.101 requiring dissemination of information for proposed Contract Actions. The U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF), Office of Government Contracting Services (GCS) intends to use other than full and open competition to award a Sole Source Contract to Rapid Deployment, Inc. (RDI) to maintain the current Influx Care Facility (ICF) Site in Ft. Bliss (El Paso, Texas) based under the authority of 41 United States Code (U.S.C.) 3304(a)(1) as set forth in Federal Acquisition Regulation (FAR) 6.302-1 – Only One Responsible Source and No Other Supplies or Services will satisfy Agency Requirements. This Notice of Intent to Award a Sole Source Contract shall be posted for fifteen (15) calendar days to verify that no other sources can meet this requirement given only one responsible source and no other supplies or services will satisfy the Federal Government’s requirements. The fifteen (15) calendar day notice shall expire on Thursday, August 11, 2022, at 12:00 P.M. Eastern Daylight Time (EDT). If no credible responses to this notice are received by the Federal Government, a Contract Award shall be made to RDI to maintain the current ICF Site in Ft. Bliss (El Paso, Texas). Following the award of the contract to RDI, the Federal Government will amend this notice by posting the redacted Justification and Approval (J&A) for thirty (30) days. The proposed contract action will support services for which the Federal Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1 entitled “Only one responsible source and no other supplies or services will satisfy agency requirements.” This notice of intent is not a request for competitive proposals. Interested parties will be considered only if they respond to this notice with clear and convincing evidence that competition would be advantageous to the Federal Government, would not be cost or time prohibitive, and that they can effectively maintain the current ICF Site in Ft. Bliss (El Paso, Texas). All capability statements, proposals, or quotes received prior to Thursday, August 11, 2022, at 12:00 P.M. Eastern Daylight Time (EDT) will be considered by the Federal Government. The Federal Government will not be responsible for any costs incurred by responding to this notice. The Federal Government will not notify parties of the outcome of any capability statement, proposals, or quotes submitted in response. A determination by the Federal Government not to compete this proposed Contract Action based upon responses to this notice is solely within the discretion of the Federal Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. REQUIRED CAPABILITIES Further detail/requirement specifics are provided in the Draft Performance Work Statement (PWS) attached to this announcement. If your organization has the potential capacity to perform these services, please provide the following information: Title your response in the subject line of the email with “Organization Name | Capability Statement | Notice of Intent Response – HHS-ACF-GCS-NOI-0003 | ICF Site in Ft. Bliss (El Paso, TX)” Capability Statements should include the following: Organization Name and Mailing Address Organizational Point of Contact (Include Telephone Number and E-mail Address) CAGE Code and UEI Number Business Size Website Address Tailored Capability Statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated to deliver technical capability, organizations should address the administrative and management structure of such arrangements. Capability Statements should address the following areas: TECHNICAL CAPABILITY AND APPROACH Via Descriptive Literature, provide sufficient information to articulate the following: A complete description of technical capabilities in executing the tasks listed in the PWS. The section shall contain confirmation of the knowledge of Government-wide policies and regulations concerning the Unaccompanied Children (UC) Program and confirmation that the offeror understands the full requirement. CORPORATE CAPABILITY AND RELEVANT CORPORATE EXPERIENCE Via Descriptive Literature, provide sufficient information to articulate the following: Demonstrated experience supporting the development of doctrine requirements to support the scope and complexity identified in the PWS. Demonstrated experience with tangible results in Facilities Management. Demonstrated experience with direct care and supervision, including but not limited to, case management and unification, medical and education services, and line of sight, legal, culinary, housekeeping, and residential services. Demonstrated experience with program management and operational readiness to support a UC Influx Care Facility (ICF). PERSONNEL QUALIFICATIONS AND EXPERIENCE OF KEY PERSONNEL Via Descriptive Literature, provide sufficient information to articulate the following: The Contractor shall outline and demonstrate their ability to secure and retain the required qualified mix of subject matter experts on facility staff, medical personnel, case management, family reunification, bilingual staff, and establish and maintain required staffing levels, ratios, and expertise. Additionally, their approach identifies how all Federal training for staff will be managed to ensure compliance from a relevancy and currency standpoint. The response shall reflect the experience, education, and qualifications of contractor personnel. and shall include the resume and a signed commitment letter for the key personnel identified. A description of how the Contractor will rapidly recruit and retain qualified personnel and subject matter experts in case management, family reunification, and establish and maintain required staffing levels, ratios, and expertise must be provided. 508 COMPLIANCE Via Descriptive Literature, provide sufficient information to articulate the following: Ability to adequately address Section 508 Accessibility Standards. ADDITIONAL INFORMATION AND SUBMISSION DETAILS Interested parties shall submit a Capability Statement to this Notice of Intent in the following format: Page Limit: 20 Pages Single-Sided Page size shall be no greater than 8 1/2" x 11". The top, bottom, left, and right margins shall be a minimum of one (1) inch each. Font size shall be no smaller than 11-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size no smaller than eight (8)-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins only and are not bound by the 11-point font requirement. Footnotes to text shall not be added. Annexes, documentation, attachments or the like, not specifically required by this announcement, such will count against the page limitations. Pages in violation of these instructions, either by exceeding the margin, font, or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated. ANTICIPATED AWARD DATE AND PERIOD OF PERFORMANCE: The Federal Government anticipates the award of a contract to RDI in Fiscal Year (FY) 2022. The estimated Period of Performance for this requirement shall consist of one (1) Base Period of three (3) months and three (3), three (3) month Option Periods. FAR 52.217-8, Option to Extend Services, will be included and shall not exceed one hundred and eighty (180) Calendar Days. CONTRACT TYPE: The Federal Government proposes to award to award a Firm-Fixed Price (FFP) Contract type in accordance with (IAW) Federal Acquisition Regulation (FAR) 16.202. BACKGROUND: The U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF), Office of Refugee Resettlement (ORR) is responsible for the care and placement of Unaccompanied Children (UC) transferred from the Department of Homeland Security (DHS). In accordance with the Homeland Security Act of 2002 and the Trafficking Victim Protection Reauthorization Act (TVPRA) of 2008, ORR is responsible for providing care and custody of all UC who have been referred by DHS within 72 hours of apprehension. ORR has worked to increase permanent bed capacity in State-Licensed Care Facilities to align with increased referrals year over year since the passage of the TVPRA. Unfortunately, due to shifting and unpredictable migration patterns, ORR has experienced several periods when UC referrals far exceed available bedspace capacity leading to significant and lengthy backups along the Southwest Border of the United States (U.S.). This includes a historic increase in Fiscal Year (FY) 2021 when ORR received over 100,000 UC referrals in less than six (6) months posing significant child safety hazards. To better prepare for future surges, ORR has a need for Influx Care Facility (ICF) sites across the country to augment its permanent bed capacity. These ICF sites will allow ORR to accept referrals from the U.S. Border Patrol more expeditiously and limit the time UC spends in Border Patrol Facilities. To prevent further exacerbation of the capacity challenges identified above, it is vital that services at the Ft. Bliss (El Paso, Texas) ICF Site continue with minimal disruption. The Ft. Bliss (El Paso, Texas) ICF Site meets all Flores Settlement Agreement (FSA) Standards. RDI is currently providing all facilities, resources, staffing, and all services required to operate the ICF Site. RDI is providing for the temporary care, housing, and supervision of UC in ORR’s safekeeping until such time that the UC can be released to an ORR approved/vetted sponsor, the UC is transferred to another ORR Facility, or the UC is transferred as directed by the Federal Government. RDI is currently providing care, housing, line of sight supervision, case management, medical services, behavioral health services, facilities management/operation services, as well as survey tools. A continuous need for these services exists. Establishing a new ICF Site at a different location would cause a delay in services provided to the UC, negatively impact the ability of the Agency to fulfill mission requirements and would cause non-compliance with the Homeland Security Act of 2002 and TVPRA of 2008. GCS will make the justification for other than full and open competition (JOFOC) publicly available within fourteen (14) calendar days after a resulting award as required by FAR 6.303-1. All responses shall be submitted to the Primary and Secondary Point(s) of Contact included in this notice in writing via email only. Please submit all documentation via email in PDF Format. No telephone calls will be accepted, nor will they receive a response. NAME: Twillie L. Curry, III TITLE: Contract Specialist (CS) U.S. Department of health and Human Services (HHS) Administration for Children and Families (ACF) Office of Government Contracting Services (GCS) EMAIL:
[email protected] NAME: Karley Hoyt TITLE: Contract Specialist (CS) U.S. Department of health and Human Services (HHS) Administration for Children and Families (ACF) Office of Government Contracting Services (GCS) EMAIL:
[email protected] This notice is also being issued as a Sources Sought Notice. The inability to maintain the current ICF Site in Ft. Bliss (El Paso, TX) does not preclude the submission of a viable capability statement for an ICF Site. In an effort to identify potential sources for competitive opportunities in the future, the Department of Health and Human Services (HHS), Administration for Children and Families (ACF), Office of Government Contracting Services (GCS) on behalf of the Office of Refugee Resettlement (ORR) is issuing this Sources Sought Notice as a means of conducting Market Research to identify parties having an interest and the resources to provide an ICF Site. The attached Draft Performance Work Statement (PWS) identifies the requirements for the operation of an ICF Site and related services throughout the continental United States (U.S). Contractor(s) must be able to provide: Facilities and infrastructure necessary to safely house Unaccompanied Children (UC) when capacity in ORR’s network of state-licensed beds has been exceed. Direct Care of UC including all personnel, services, and resources necessary to provide for the care and supervision of UC housed. The Contractor shall provide and operate an ICF Site and provide all services, resources, equipment, and staff necessary for operations. The scope of services under the effort includes providing the care, housing, and supervision of UC ranging from 13 to 17 years of age in ORR custody until such time as the UC can be released to an ORR approved and vetted sponsor, the UC is transferred to another ORR facility, or the UC is transferred as directed by the Government DISCLAIMER This Sources Sought Notice is for informational purposes only. This Notice does not constitute a Solicitation and shall not be construed as a commitment by the Federal Government. Responses of any form are not offers and the Government is under no obligation to award a Contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement. Any information submitted by Respondents to this notice is strictly voluntary. Responses will not be returned to the Responder. Not responding to this notice does not preclude participation in any future Request for Quote (RFQ), Invitation for Bid (IFB), Request for Proposal (RFP), if any issued. If a Solicitation is released, it will be released via the Government-Wide Point of Entry (GPE). It is the responsibility of potential Offerors to monitor the GPE for additional information pertaining to this requirement. The North American Industry Classification System (NAICS) Code contemplated for this project is 624110 (Child and Youth Services), which includes corresponding index entries such as Child Welfare Services, Foster Care Placement Agencies, Youth Centers, etc. The NAICS code size standard for 624110 is $12.0 million in annual receipts to be considered a Small Business. However, Respondents may identify other potential NAICS Codes and the reasoning to support the recommendation. This Sources Sought Notice is not intended to discourage competition from any business interested in this requirement. Since the current capabilities must be confirmed, ALL ELIGIBLE BUSINESSES are encouraged to respond. The Government is not obligated and will not pay for any information received from potential sources as a result of this Sources Sought Notice. The Product Service Code (PSC) is G099, Social-Other. Potential Offerors must be registered in the System for Award Management (SAM) to conduct business with the Federal Government. The registration process is free but does take time and effort on behalf of a firm to complete. Interested parties are encouraged to start the registration process early so the firm can be considered for award. REQUIRED CAPABILITIES Further detail/requirement specifics are provided in the Draft Performance Work Statement (PWS) attached to this announcement. If your organization has the potential capacity to perform these types of services, please provide the following information: Title your response in the subject line of the email with “Organization Name | Capability Statement | Sources Sought Notice Response – HHS-ACF-GCS-NOI-0003 | ICF Site in Ft. Bliss (El Paso, TX)” Capability Statements should include the following: Organization Name and Mailing Address Organizational Point of Contact (Include Telephone Number and E-mail Address) CAGE Code and UEI Number Business Size Website Address Tailored Capability Statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated to deliver technical capability, organizations should address the administrative and management structure of such arrangements. Capability Statements should address the following areas: TECHNICAL CAPABILITY AND APPROACH Via Descriptive Literature, provide sufficient information to articulate the following: A complete description of technical capabilities in executing the tasks listed in the PWS. The section shall contain confirmation of the knowledge of Government-wide policies and regulations concerning the Unaccompanied Children (UC) Program and confirmation that the offeror understands the full requirement. CORPORATE CAPABILITY AND RELEVANT CORPORATE EXPERIENCE Via Descriptive Literature, provide sufficient information to articulate the following: Demonstrated experience supporting the development of doctrine requirements to support the scope and complexity identified in the PWS. Demonstrated experience with tangible results in Facilities Management. Demonstrated experience with direct care and supervision, including but not limited to, case management and unification, medical and education services, and line of sight, legal, culinary, housekeeping, and residential services. Demonstrated experience with program management and operational readiness to support a UC Influx Care Facility (ICF). PERSONNEL QUALIFICATIONS AND EXPERIENCE OF KEY PERSONNEL Via Descriptive Literature, provide sufficient information to articulate the following: The Contractor shall outline and demonstrate their ability to secure and retain the required qualified mix of subject matter experts on facility staff, medical personnel, case management, family reunification, bilingual staff, and establish and maintain required staffing levels, ratios, and expertise. Additionally, their approach identifies how all Federal training for staff will be managed to ensure compliance from a relevancy and currency standpoint. The response shall reflect the experience, education, and qualifications of contractor personnel. and shall include the resume and a signed commitment letter for the key personnel identified. A description of how the Contractor will rapidly recruit and retain qualified personnel and subject matter experts in case management, family reunification, and establish and maintain required staffing levels, ratios, and expertise must be provided. 508 COMPLIANCE Via Descriptive Literature, provide sufficient information to articulate the following: Ability to adequately address Section 508 Accessibility Standards. Submit up to three (3) Contract summaries (narratives) describing experience as it relates to the effort that have occurred within the last five (5) years. Contracts submitted should be relevant in demonstrating an ability to perform the proposed effort. Contract Summary Submissions shall include the following: The individual Contract Number, Delivery Order Number, or Stand-Alone Contract Number with an initial award value. Title of the project and a brief description of the effort demonstrating the characteristics or aspects of the project that the Federal Government may consider in determining relevance. Focus on the PWS aspects identified in the Technical Factors. Type of Contract/Pricing arrangement. Original award amount and final total dollar amount (or estimate at completion) including modifications and options (with reasons for any changes in dollar amounts). If the project is currently ongoing, provide the percent complete at the time of proposal submission. Original and final period of performance (Start and End dates). Current contract points of contact (POCs). Provide a current e-mail address and phone number. Provide a minimum of two (2) Government POCs. Whenever possible, provide one (1) from the technical or program management community and one (1) from the contracting community. For commercial efforts, provide similar points of contact. The status of the project, if it was completed on time/budget, and whether or not the Offeror encountered any performance issues or challenges. If issues or challenges did arise, provide information on how they were addressed by the Offeror. PLEASE PROVIDE A ROUGH-ORDER-MAGNITUDE (ROM)/COST ESTIMATE (FOR BUDGETARY PURPOSES ONLY) FOR AN ICF SITE | AVAILABLE OPTIONS, IF ANY SUCH AS TIERED PRICING. ADDITIONAL INFORMATION AND SUBMISSION DETAILS Interested parties shall submit a Capability Statement to this Sources Sought Notice in the following format: Page Limit: 20 Pages Single-Sided Page size shall be no greater than 8 1/2" x 11". The top, bottom, left, and right margins shall be a minimum of one (1) inch each. Font size shall be no smaller than 11-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size no smaller than eight (8)-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins only and are not bound by the 11-point font requirement. Footnotes to text shall not be added. Annexes, documentation, attachments or the like, not specifically required by this announcement, such will count against the page limitations. Pages in violation of these instructions, either by exceeding the margin, font, or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated. The deadline for response to this Sources Sought Notice is No-Later-Than (NLT) 12:00 P.M. (EDT) on Thursday, August 11, 2022. It is your responsibility to ensure your response is received. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Respondents WILL NOT be notified of the results of this Sources Sought Notice. If and when a Solicitation is issued, the Solicitation will be posted via https://sam.gov under Contract Opportunities. It is the Respondent’s responsibility to monitor the aforementioned site for the release of any Synopsis or Solicitation. The Government will not award a Purchase Order or Contract as a result of this announcement. The Government shall not assume any costs for preparing or submitting any information in response to the market survey or the Government's use of the information. Any Proprietary Information should be clearly identified as “Proprietary Information”. This Sources Sought Notice is for informational purposes only and does not constitute an Invitation for Bids (IFB), Request for Quote (RFQ), or Request for Proposal (RFP), and should not be construed as a commitment by the Government to issue an Order/Contract or otherwise pay for the information solicited. This Sources Sought Notice is for information and planning purposes only and does not commit the Government to any Contractual Agreement. All responses shall be submitted to the Primary and Secondary Point(s) of Contact included in this notice in writing via email only. Please submit all documentation via email in PDF Format. No telephone calls will be accepted, nor will they receive a response. NAME: Twillie L. Curry, III TITLE: Contract Specialist (CS) U.S. Department of health and Human Services (HHS) Administration for Children and Families (ACF) Office of Government Contracting Services (GCS) EMAIL:
[email protected] NAME: Karley Hoyt TITLE: Contract Specialist (CS) U.S. Department of health and Human Services (HHS) Administration for Children and Families (ACF) Office of Government Contracting Services (GCS) EMAIL:
[email protected]