Service for Symmetra UPS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05. The U.S. Consumer Product Safety Commission (CPSC) intends to procure UPS maintenance and repair in accordance with attached requirement document. The UPS maintenance and repair must be provided on a Firm-Fixed basis. Delivery and acceptance shall be to the CPSC point of contact in accordance with Local Clause 1 B for the delivery of any items to CPSC. The provision at 52.212-1, Instructions to Offerors-Commercial Items (Jul 2021), applies to this acquisition. In addition to the requirements of FAR 52.212-1, the quote must prominently display the offeror's Taxpayer Identification number, CAGE code and DUNS number, as well as contact information for the offeror's point of contact for the quote. A valid SAM.gov registration is required for award. The quote shall be submitted via email to the Contract Specialist at [email protected] with a complete quote for all items required. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (Feb 2021), if the annual SAM registration has not been completed. If the SAM registration has been completed, Offerors shall only submit paragraph (b) if there are applicable exceptions to the current registration. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2018), applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jul 2021), applies to this acquisition. The following additional FAR clauses cited in FAR 52.212-5 are applicable to this acquisition: (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020); (22) 52.219-28, Post Award Small Business Program Rerepresentation (Nov 2020); (27) 52.222-3, Convict Labor (June 2003); (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015); (30) 52.222-26, Equal Opportunity (Sept. 2016); (31)(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020); (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020); (35)(i) 52.222-50, Combating Trafficking in Persons (Oct 2020); (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020); (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021); (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018); LC1A CONTRACTOR’S NOTE Deliveries and/or shipments shall not be left at the Loading Dock. All deliveries shall be considered “inside deliveries” to the appropriate room at the Consumer Product Safety Commission (CPSC) and in accordance with the instructions below. When scheduling deliveries the purchase order number shall always be referenced and all packages shall clearly display the Purchase Order Number on the outside of the cartons and/or packages, to include the packing slip. ATTENTION GOVERNMENT VENDOR A. DELIVERY INSTRUCTIONS: 1. DELIVERY INSTRUCTIONS FOR LARGE OR HEAVY ITEMS: If the shipment or item being delivered requires use of a loading dock, advance notification is required. The contractor shall contact the Shipping and Receiving Coordinator at 301-892-0586 or Constantia Demas (301) 504-7544 forty-eight (48) hours in advance of the date the items are to arrive to schedule use of the loading dock. LOADING DOCK HOURS OF OPERATION: 9:00 am to 11:00 am or 1:30 pm to 4:00 pm Monday through Friday (except holidays) Please notify contact person if there is a change in the delivery date. For changes, delays, or assistance please contact CPSC as follows: Facilities Management Support Services (301) 504-7091 and The COR – TBD Upon arrival, the driver should contact the CPSC Guard, 301-504-7721, at the loading dock to obtain assistance in using freight elevators and to gain access to CPSC security areas. 2. DELIVERY INSTRUCTION FOR SMALL ITEMS When delivering or shipping small items, the contractor and/or carrier service shall report to the 4th floor lobby, North Tower, 4330 East West Highway, to sign in with the CPSC guard. Upon completion of signing in, the contractor shall deliver all shipments to the Mail Room, Room 410. After delivery, delivery personnel shall promptly depart the building. MAIL ROOM HOURS OF OPERATION: Monday through Friday (except holidays) – 7:30 am to 5:00 pm B. BILLING INSTRUCTIONS Pursuant to the Prompt Payment Act (P.L. 97-177) and the Prompt Payment Act Amendments of 1988 (P.L. 100-496) all Federal agencies are required to pay their bills on time, pay interest penalties when payments are made late, and to take discounts only when payments are made within the discount period. To assure compliance with the Act, vouchers and/or invoices shall be submitted through the Invoice Processing Platform (IPP). At a minimum, each invoice document submitted through IPP shall include the documentation required in the contract. ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS Invoice Processing Platform (IPP) is a secure web-based electronic invoicing and payment information service available to all Federal agencies and their supplier by the U.S. Treasury's Bureau of Fiscal Service. IPP allows Federal agencies and their suppliers to exchange electronic purchase orders, blanket POs, invoices, and payment information in one easy to access web portal. This service is free of charge to government agencies and their suppliers, including services and support. (a) Definitions. As used in this clause- (1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract. (b) The Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email [email protected] or phone (866)973-3131. PAYMENT AND INVOICE QUESTIONS For payment and invoice questions, contact the Accounts Payable Branch at (304) 480-8000 option 7 or via email at [email protected]. Customer Service inquiries may be directed to Nancy Kneisler at [email protected]. OVERPAYMENTS Accounts Receivable Conversion of Check Payments to EFT: If the Contractor sends the Government a check to remedy duplicate contract financing or an overpayment by the government, it will be converted into an electronic funds transfer (EFT). This means the Government will copy the check and use the account information on it to electronically debit the Contractor’s account for the amount of the check. The debit from the Contractor’s account will usually occur within 24 hours and will be shown on the regular account statement. The Contractor will not receive the original check back. The Government will destroy the Contractor’s original check, but will keep a copy of it. If the EFT cannot be processed for technical reasons, the Contractor authorizes the Government to process the copy in place of the original check. C. INSPECTION & ACCEPTANCE PERIOD Unless otherwise stated in the Statement of Work or Description, the Commission will ordinarily inspect all materials/services within seven (7) business days after the date of receipt. The CPSC representative responsible for inspecting the materials/services will transmit disapproval, if appropriate, to the contractor and the Contracting Officer. If other inspection information is provided in the Statement of Work or Description, it is controlling. D. NO AUTOMATIC RENEWALS If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative. (End of Clause) All terms and conditions are in the attached SOW again. Evaluation of quotes will be on a lowest priced technically acceptable basis. Technical acceptability will be determined by quoting all required items at a fair and reasonable price. Questions on this requirement are due no later than August 20, 2021 at 5:00pm Eastern. Quotes are due via email to [email protected] no later than August 30, 2021 at 12:00pm Eastern.