This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR Subpart 13.5, as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested, and a written solicitation will not be issued. The solicitation number is FHF-10-Q-DATACOLOC issued as a Request for Quotation (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 517110 with a small business size standard of 1,500 employees. This requirement is unrestricted. This is a best value acquisition. It is anticipated that no award or one award may result from this solicitation. FHFA reserves the right to make award based on fewer than all statement of work elements proposed for any given offeror. FHFA reserves the right to make an award for less than the below stated 5-year period of performance. Any resultant commercial purchase order will have a total not-to-exceed price of $5.5M (for the overall 5-year period of performance) under which there will be firm fixed prices for miscellaneous services including lease space costs (completion of Attachment 3). Description of Services: The Federal Housing Finance Agency (FHFA) has a requirement for data colocation space and services in accordance with the attached Statement of Work (Attachment 1). Period of Performance: The period of performance is for a base period from date of award through twelve months, with four one-year options. FHFA-unique clauses and FAR 52.212-4 as deviated, are listed in Attachment 2. Other terms and conditions are set forth below: Terms and Conditions: This solicitation incorporates the provisions and clauses that are in effect through Federal Acquisition Regulation Circular 2005-40 effective April 22, 2010. Provision FAR 52.212-1, Instructions to Offerors-Commercial Items (Jun 2008) and addendum are incorporated into this solicitation. Addendum to 52.212-1, Modify: (b) Submission of offer(s) is to read as follows: "Submit offers electronically to "
[email protected].". Solicitation Instructions: FAR 52.212-1, Instructions to Offerors-Commercial Items (Jun 2008) applies to this acquisition as well as addenda described below: Quotations shall consist of the following: An e-mail that (a) identifies the solicitation number; (b) the time specified for receipt of offers; (c) the name, address, and telephone number of the offeror; (d) acknowledgement of solicitation and amendments (if applicable); (e) assertion of the offeror's acceptance of the terms and conditions contained in the solicitation; and (f) offeror's Data Universal Numbering System (DUNS) Number. All interested firms must provide a quotation consisting of three Volumes: VOLUME I: This Volume shall contain the Introduction of Company and Past Performance. Past Performance information must include two (2) past performance references, to include: dates of events, name, address, telephone number, and e-mail addresses of references, and a brief description of relevant services within the past (2) two years. VOLUME II: This Volume shall contain the technical quotation and is limited to ten pages, except for appendices. Quotation Volume II shall contain the technical quotation to include: (1) Table of Contents; (2) Technical Solution and all appendices; and (3) a list of proposed hardware/software and monitoring tools the offeror intends to use to deliver services. Table of Contents (TOC) - The TOC shall provide an outline of how the complete technical proposal is organized and presented. Technical Solution - The technical solution must thoroughly describe and document how the offeror intends to deliver services and satisfy FHFA's requirements and objectives. At minimum, it must include the following: (a) Narrative - Describe how services will be provided and what outputs the offeror will use to satisfy the SOW. This description should cover the approach; technologies, tools, processes, people resources and integration of these resources, other relevant methodologies and the quality attributes built into this service delivery solution to ensure the desired outcomes are being met. (b) Description of Technical Measures and Service Level Agreements - Identify and discuss the specific metrics that will be used to assess achievement of SOW content and also the realization of the quality levels established by the Technical Measures. Provide information on the quality and timeliness measures of the services being performed and delivered (e.g. availability, connectivity, security, etc.). (c) The technical solution shall include the following three appendices: Build-out Schedule - A project schedule of work that corresponds to the initial build-out of the primary data center space (100 square feet as represented in Appendix C of the SOW) and includes the tasks, duration, dependencies, and resources required to successfully build-out the space in anticipation of the initial transition of FHFA production equipment. Deliverables Matrix - A listing of all contract deliverables, discussed or referenced in the technical solution, which the offeror intends to provide as part of its performance and delivery of services. For each deliverable listed, the offeror shall provide a description of its purpose, content, frequency, timing, and method of delivery. Compliance Matrix - A matrix that traces the stated requirements, objectives, and evaluation criteria to the offeror's proposed technical solution. Data Center Hardware and Software - The offeror shall list and include information on any hardware, Commercial-Off-The-Shelf (COTS) software, or custom developed software that it will use to manage the solution. Volume III: This Volume shall contain business information including pricing for all five (5) periods of performance via completion of Attachment 3 (Contract Pricing Table Schedule), completion of Attachment 4 (Pricing Worksheet for Evaluation Purposes Only), and any special agreements (e.g. lease space, license). Notwithstanding any other provision of this solicitation whether express or incorporated by reference, FHFA is a non-appropriated fund instrumentality and the resultant contract will not be subject to the Contract Disputes Act of 1978. The FHFA Disputes Clause is included in Attachment 2 to this posting. Central Contractor Registration (CCR): Prospective awardee shall be registered in the CCR database prior to award. Further information on CCR registration can be obtained at the following website: http://www.ccr.gov/. Provision 52.212-2, Evaluation-Commercial Items (Jan 1999) is incorporated by reference with the following inserts under (a): "The following three factors (technical, past performance, and price) shall be used to evaluate offers: Technical. The technical evaluation will be conducted in two stages. In the first stage, the Government will evaluate the offeror's quotation to determine whether it meets the nine (9) requirements listed below. If any of the nine (9) requirements is not met, the Government will discontinue the evaluation of the quotation and it will not be further evaluated for award. 1) The proposed primary data center data center hosting facility located outside the Washington DC Capital Beltway (I-495/95) and within 35 miles (point-to-point) of 1700 G Street, Washington, DC 20525. 2) The proposed Disaster Recovery Facility (DRF) is located no closer than 300 miles (point-to-point) of the proposed primary data center. 3) Proof has been provided (e.g. a copy of a current Authority to Operate from a Government Agency) that both the proposed primary data center and DRF sites currently hold an active federal government FISMA Certification and Accreditation (C&A) at the "Moderate" level as defined by National Institute of Standards and Technology (NIST) Special Publication 800-37, Guide for the Security Certification and Accreditation of Federal Information Systems. 4) The proposed primary data center has a Verizon Transport Layer Security (TLS) network connection (Gigabit) which can be utilized immediately upon contract award. 5) The proposed Data Center sites are capable of supporting high speed connectivity (Gigabit+) between the primary data center and DRF - example: Multiprotocol Label Switching (MPLS). 6) Both the proposed primary data center and DRF sites have the capability to provide 20 and 30 AMP (3 phase) power at 120 and 208 volts which can be utilized immediately upon contract award. 7) A client management portal solution been proposed. 8) Both the proposed primary data center and DRF sites have redundant power capable of providing a minimum of 72 hours of normal operational service. 9) Both the proposed primary data center and DRF sites have no more than two separate cage spaces proposed at each site in order to satisfy FHFA's expansion space requirements (i.e. no more than two non-contiguous cages spaces proposed to satisfy each the 1,000 square foot requirement at the primary data center and the 800 square foot requirement at the DRF). In the second stage of the technical evaluation, the Government will evaluate the offeror's quotation against the following evaluation criteria (listed in no order of importance except where noted). 1) Mitigation of risks associated with service degradation and interruption in all aspects of performance and specifically in the following areas (listed in descending order of importance): Continuity of services. Security. The initial build-out plan. Offeror's demonstrated ability to support and host FHFA's hardware as outlined in Appendix B of the SOW. 2) The ability to be flexible and scalable in all aspects of services provided including the following areas (listed in descending order of importance): Increased efficiencies and continuously improving effectiveness in cost, speed, quality, and service levels (e.g. power consumption, availability of contiguous physical space, etc.) Clear visibility and insight by FHFA into data center performance. 3) The ability to perform and provide timely/quality customer service and high customer satisfaction as demonstrated by the following areas (listed in descending order of importance): Problem prevention and resolution. Technical measures and Service Level Agreements. 4) PRE-AWARD SITE VISIT FHFA reserves the right to conduct pre-award site visits. The Contracting Officer shall determine if a site visit is necessary before contract award. The FHFA CO will notify each offeror via e-mail or telephone of the date and time of the site visit. Past Performance. The Government will evaluate past performance as a measure of the Government's confidence in the offeror's ability to successfully perform based on demonstrated relevant and recent past performance on projects similar to the scope and complexity of this requirement, and demonstrated ability to meet performance/technical requirements, compliance with contract requirements, schedule, customer satisfaction, reliability, responsiveness, adequacy of resources. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance. Recent is defined as within the last two (2) years. Relevant is defined as work similar in scope, complexity, and magnitude to the work identified in the SOW. The Government reserves its rights to utilize available past and or current performance information about any offeror, by also contacting any Federal Agency or private sector entity. Price. The Government will evaluate the offeror's completed information in Attachment 4, for evaluation purposes only. The Government will also evaluate the offeror's completed information in Attachment 3 (which will be made part of any resultant contract) for reasonableness, realism, completeness, and balanced pricing across all periods of performance. Technical and past performance factors, when combined, are more important than price factor. This is a best value acquisition." Representations and Certifications. Offerors shall either submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Aug 2009) or ensure that they are current in Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov/. Questions about the solicitation shall be submitted no later than 7 June, 2010, at 2:00 P.M. EST, via email to Larna Palmer, CO, at
[email protected]. The time is clarified as the time at the contracting office location. Quotations are due no later than 16 June, 2010, 2:00 P.M. EST. Quotations shall be submitted electronically via e-mail to
[email protected]. Late submissions will not be considered. All future information regarding this solicitation, including amendments, will be distributed solely through Federal Business Opportunities website at www.fbo.gov. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this solicitation. No telephone or facsimile requests for the solicitation will be accepted. Clauses 52.212-4, Contract Terms and Conditions-Commercial Items (Mar 2009) DEVIATIONS (reference Attachment 2), and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Apr 2010), apply to this solicitation. The following additional clauses under FAR 52.212-5 are applicable: 1) 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate 1; 2) 52.219-28, 3) 52.222-3, Convict Labor; 4) 52.222-21, Prohibition of Segregated Facilities; 5) 52.222-26, Equal Opportunity; 6) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 7) 52.222-36, Affirmative Action for Works with Disabilities; 8) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 9) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees; 10) 52.222-50, Combating Trafficking in Persons; 11) 52.225-13, Restrictions on Certain Foreign Purchases; 12) 52.232-33, Payment by Electronic Funds Transfer; 13) 52.239-1, Privacy or Security Safeguards. The following additional clauses also apply to this solicitation: FAR 52.217-5, Evaluation of Options (Jul 1990); FAR 52.217-8, Option to Extend Services (Nov 1999) (insert: 60 months); FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (first and second inserts: the performance period; third insert: 60 months). Full text of the FAR provisions and clauses can be found at: http://www.acqnet.gov/far. Place of Performance: Vendor Facilities Washington, DC Primary Point of Contact: L. Palmer Contracting Officer
[email protected] Phone: (202) 414-6427