DoDEA Request for Information (RFI) DoDEA hereby issues a Request for Information (RFI) from any curriculum vendors who would like to submit information relative to DoDEA's plan to use existing Vendor Driven Online Ordering Systems for the future Science Curriculum Buys. Currently, DoDEA issues individual Delivery Orders for the requirements under its Requirements Contracts. However, for the upcoming Science Requirements Contracts, DoDEA anticipates using the online ordering system of the vendor awarded each contract should that vendor have a system. DoDEA plans to include in its RFQs for those Science contracts a request for vendors to submit a plan for DoDEA to use their current online ordering systems should they have a system. To that end and in light of the DoDEA Online Ordering System Vision described and dialogued at the 20 January 2011 HQ DoDEA Industry Day, DoDEA is asking all potential curriculum vendors to submit any information they feel would be valuable for DoDEA to know at this point in the pre-solicitation process. All information submitted will be kept confidential; however, information submitted may be used to craft a more effective Online Ordering System instruction for the RFQs. Responses to this RFI are due by 11 AM Eastern Time, Tuesday, February 1, 2011 by email to Julie Brooke at
[email protected]. Any questions regarding this RFI must be in writing and directed to the Julie Brooke, as well. The proposed DRAFT Requirement (which includes the functionality) is as follows: DRAFT INSTRUCTION: Online Ordering System Requirement: DoDEA Science Curriculum A Vendor Online Ordering System is the preferred method of ordering the requirements for the Science Curriculum Procurement. In light of this, the vendor will submit a DVD with its proposal and make an oral presentation (no longer than 30 minutes in length) to be scheduled with the Contracting Officer that includes/demonstrates, but is not limited to, the following: 1. Overall management of its Online Ordering System to order the curriculum in the attached SOW. 2. Ease of use of its Online Ordering System to order the curriculum in the attached SOW. 3. Support or helpdesk/ customer service for its Online Ordering System to order the curriculum in the attached SOW. 4. Tutorial DVD for DoDEA to use the Vendor Online Ordering System to order the curriculum in the attached SOW. 5. Online Ordering System customized to interface with DoDEA with the following Core Business Process Functionality to order the curriculum in the attached SOW. • Access to the vendor shopping cart functions shall be limited to DoDEA-authorized users via Common Access Card (CAC); or user ID / Password; or authorized DoDEA email address and Password; • Shopping cart access shall be executed via internet via Windows Internet Explorer version 7 or higher; all content/data shall be hosted on vendor server equipment; • Shopping cart access shall be limited to the Science curriculum materials and contract number awarded by an authorized DoDEA contracting officer; • Shopping cart shall auto-assign a default "ship to" address code and associated address detail based upon the location of the registered user; the default ship to address shall be editable or supplemented by a drop-down selection list of approved ship to addresses; • Shopping cart shall display the contract line items (CLINS) from the appropriate curriculum contract, e.g. HE1254-11-D-0044: K-3 Science with appropriate data fields to permit quantity entry to be ordered. The resultant total dollar value shall be reflected at the time "Add to Cart" has been executed. All items in the cart constitute a "draft order". • The "draft order" shall include the Contract Number/Master Delivery Order number; unique school identifier/ DODAC Number and date of the order as shown below: HE1254-11-D-0001 DO 0001 (Contract/Master Deliver Order Numbers) HEKYC3 (School Identifier/DODAC Number) May 01, 2011 (Order Date) • There shall be a "View Cart" feature whereby the ordering user (supply tech, principal, etc) shall submit the "draft order" for review and approval through DoDEA; • Items in the shopping cart shall not constitute an order for shipment/payment until the order is properly authorized through a review/approval/ routing sequence defined by DoDEA Contracting Officer. • The routing sequence shall contain at least 3 user defined, review/approval "stops" prior to the "Place Order" being executed by the DoDEA Contracting Officer. • Once the "Place Order" function is executed, the registered user shall receive e-mail confirmation that the order has been received by the Vendor for fulfillment. • No fulfillment action shall be taken by the Vendor unless a Master Delivery Order has been received from the DoDEA Contracting Officer.