HVAC Maintenance Services

This is a request for quotes (RFQ) for monthly heating, ventilation, and airconditioning (HVAC) scheduled maintenance services at the U.S. Consulate - Toronto. Quotes will include all work including furnishing all labor, materials, equipment, and services, overhead and profit unless otherwise specified in the soliciation package. The Government will issue, on an annual basis, scheduled task orders which are the manufacturer’s maintenance plan. The scheduled work orders will identify the listed system/equipment or other description, machine number, location, and task description for the Contractor to perform the maintenance services specified. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown, and deterioration when units are activated/running. The Contractor shall inventory, supply, and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn due to wear and tear. Outline of HVAC Services to be Performed: (1) Operating the Heating/Ventilation/Air Conditioning(HVAC) systems according to the pertinent seasonal cooling/heating requirements as prescribed by the COR. (2) Providing seasonal (i.e. off-, pre-, and post-season) servicing on the heating and air-conditioning plant equipment. (3) Making insulation tests, adjusting relays, resetting circuit breakers, cleaning contact surfaces. (4) Making minor repairs to the systems and their equipment in accordance with scheduled and unscheduled work orders. Replacement parts are Not supplied by the U.S. Government. (5) Keeping records on power consumption and operation/maintenance/repair of major equipment, as defined by Post, on a daily basis, in a continuous calendar-day series: these records shall remain the property of the Government and be available for inspection by the COR or his staff at any time. (6) Inspecting pumps for abnormal temperature, vibration, noise, and other trouble symptoms, and adjusting as necessary. (7) Inspecting valves for restriction, leaks and other trouble symptoms, and adjusting as necessary. (8) Inspecting cooling towers, checking condition of cooling water, if dirty replacing with clean water. Cleaning strainers when replacing cooling water. Insuring that the water treatment equipment is properly working and that the water is being treated in accordance with manufacturer's recommendations. (9) Performing periodic cleaning, washing and/or replacing of all air filters for air handling and fan coil units at all properties. The terms "cleaning" means "dusting" where unwashable filters are used, "washing", where washable filters are used and "replacing" where unwashable/throwaway filters are used. Contractor supplies Replacement filters. (10) Inspecting all HVAC work including pipes, ducts, valves, dampers, fittings, waste water and sewer lines, traps, catch basins, toilet fixtures, down-spouts, and gutters for clogging and loose joints, restrictions, leaks, and other faulty conditions; providing routine servicing such as retightening, caulking, lubricating, and performing first echelon maintenance. All supplies and equipment (except ordinary tools such as screwdrivers, wrenches, etc.) needed for the repairs shall be furnished by the Government, subject to the approval of the COR.