Enclosed is a Request for Quotations (RFQ) for Gardening Services for US Embassy Residences The U.S. Government intends to award a Blanket Purchase Agreement following the procedures outlined in this RFQ. We intend to award a BPA based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. The Embassy will establish a BPA for Three (3) years, and only companies specializing in this field should apply. We estimate that the volume of purchases through this BPA will not exceed $150,000.00. The Embassy is not obligated to purchase any definite amount under this BPA, and the amount of any single purchase will not exceed the equivalent of $10,000.00 FOR QUESTIONS Any and all questions regarding this solicitation must be submitted in writing, in English, on or before the deadline. Questions must be sent to
[email protected]. The Subject Line of your email should read Question(s) re: 19J01025Q0017. The deadline is 23th March 2025 . The U.S. Embassy will publish all questions and answers as soon as possible after the deadline above. HOW TO SUBMIT To submit an offer or quotation, you must follow the instructions in Section 3 of the Solicitation; complete the required sections of the attached document(s); and submit a comprehensive offer package in a single email on or before the due date, according to the instructions below. Failure to follow any of the instructions will disqualify your proposal from being reviewed. Under no circumstances will late or incomplete packages be reviewed. Proposals/Offers are due on or before 6th April 2025 . All materials must be in English. Packages must be complete to be considered for award. Failure to complete or submit a required document or element will result in the offer being determined incomplete and will result in disqualification. You should carefully review the requirements in the full Solicitation as well as all supporting materials, to include this cover letter. Required materials typically include: SF-1449 Section I, Pricing Section 5 Representations and Certifications Additional information as required in Section 3 Proof of SAM Registration NOTE: Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if not already. The Subject Line of your email must include your company name and the Solicitation number. Example: 19J01025Q0002 – ABC Company. Attachments must be in Word, Excel, and/or PDF format suitable for printing. The file size should not exceed 20MB. For larger files, the submission must be made in multiple emails with less than 20MB each. In this instance, more than one email will be accepted, however you must clearly indicate the total number of emails submitted as part of the package. Failure to do so could mean the full package is not processed for review. Example: 19J01025Q0002 – ABC Company – 1 of 2 emails Offers/Proposals should be submitted in a single email and must be directed to
[email protected]. Do not submit offers directly to individuals or other mailboxes.