This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for the repair services to this RFQ. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-05. This solicitation is full and open. The associated NAICS code is 811219 with a small business size standard of $22 Million. This RFQ contains four (4) Line Items: CLIN DESCRIPTION QTY UNIT Unit Price TOTAL 0001 Repair Olympus damaged 5 mm 0 degree scope serial number 601314 1 Job 0002 Repair Olympus damaged 5 mm 0 degree scope serial number 628589 1 Job 0003 Repair Olympus damaged 5 mm 0 degree scope serial number 607204 1 Job 0004 Repair Olympus damaged 5 mm 0 degree scope serial number 618041 1 Job PERIOD OF PERFORMANCE: 30 days ARO Vendor Requirements: -Offers shall be an authorized Olympus repair representative or reseller. -Vendor shall only use Original Equipment Manufacturer (OEM) parts. -Provide Loaner Scopes while repairs are being made to broken scopes. - The repairs at a minimum shall be: 190 Series Video Laparoscope Repair Level 3 – Cover Lens, LG Prong Cleaning, LG Prong End Cap, Electrical System, Tube Replacements, Light Projection, Optical System, Major Fluid, Complete Function Inspection Submit Quotes no later than: December 10, 2019 @ 12:30PM CST to the Following Point of Contact: Sean Long Email:
[email protected] Questions and Answers: N/A Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows): (a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Price Technically Acceptable - Offers shall be an authorized Olympus repair representative or reseller. Vendor shall only use Original Equipment Manufacturer (OEM) parts. VENDORS SUBMITTING OR EQUAL ITEMS MUST SUMBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED. This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive. PROVISIONS: The following FAR provisions apply to this solicitation: FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote). CLAUSES: The following FAR clauses apply to this solicitation: FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited): FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.217-8, FAR 52.219-8; FAR 52.219-13; FAR 52.219-28; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving; FAR 52.225-1, Buy American Act--Supplies; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41, Service Contract Act of 1965; FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment. The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. Miscellaneous: NO FAX QUOTATIONS ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (
[email protected]) Mail quotations to Claremore Indian Hospital, Attn: Sean Long, 101 S Moore Ave, Claremore, OK 74017 All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote. For additional information, please contact the Contract Specialist, Sean Long,
[email protected] or (918) 342-6509. Statement of Work IMS 11/25/2019 PURPOSE OF THE PROJECT The Claremore Indian Hospital, Indian Health Services has a requirement for the repair of our Olympus endoscopes to ensure that they are working properly and effectively and in accordance with the manufactures specifications. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS 2.1 The contractor shall provide endoscope repairs “up to” the following requirements: 190 Series Video Laparoscope Repair Level 3 – Cover Lens, LG Prong Cleaning, LG Prong End Cap, Electrical System, Tube Replacements, Light Projection, Optical System, Major Fluid, Complete Function Inspection The contractor shall validate reprocessing through independent labs to ensure that the devices are sterilized/high level disinfected as per manufacture’s IFU. The refurbished device must be in house tested to ensure that the device can handle applicable reprocessing modalities. Not all scopes will require this level of repair. Scopes not needing the level 3 repair above will be repaired and billed at the level of repairs required and the contractor shall provide a detailed work order outlining all repairs made to each scope. 2.2 Provide 2 loaner replacement scopes for the duration of repairs to the four scopes listed below. PERIOD OF PERFORMANCE Repair all four scopes no later than 30 days after receipt of order LEVEL OF EFFORT The contractor shall repair the below scopes to meet manufactures specifications and shall utilize Original Equipment Manufacturer (OEM) parts on all repairs: Repair Olympus damaged 5 mm 0 degree scope serial number 601314 Repair Olympus damaged 5 mm 0 degree scope serial number 628589 Repair Olympus damaged 5 mm 0 degree scope serial number 607204 Repair Olympus damaged 5 mm 0 degree scope serial number 618041 SPECIAL REQUIREMENTS In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management. DELIVERABLES AND REPORTING REQUIREMENTS Delivery: The contractor shall repair and deliver the scopes no later than 14 days after receipt of scopes. Loaners shall be delivered within 48 hours upon notification of scopes damaged scopes being sent in for repairs. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday. Personnel Qualifications: The contractor shall utilize certified technicians to repair all scopes. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES N/A CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES Required personnel, materials, supplies and equipment to repair the scopes and provide loaner scopes. 9. CHANGES TO THE STATEMENT OF WORK (SOW) Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. 10. DELIVERABLES/PERFORMANCE METRIX 10.1 Scopes repaired in accordance with manufacure specifications. 10.2 Scopes delivered within 30 days ARO