RFQ# 36C26221Q0616 VETERANS HEALTH ADMINISTRATION LONG BEACH HEALTHCARE SYSTEM VIDEO SERVEILLANCE SYSTEM This is a combined synopsis/solicitation for commercial supplies/services prepared in accordance with the format in Subpart 12.6, as supplemented with the additional information included in this notice. The combined synopsis/solicitation is qualified vendors under NAICS Code 334614 or related to. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26221Q0616. The Department of Veterans Affairs Long Beach Healthcare System has a requirement for a Video Surveillance System. This requirement is being solicited as an SDVOSB Set-Aside. The successful SDVOSB contractor shall provide the required services for VHALB Facility. If you are interested and capable of providing the required service, please provide the requested information and pricing for each line item as indicated below. Responses to this request for quote should include company name, address, point of contact, size of business and cost of service in order as requested. Below is a description of the Video Surveillance Service required: VIDEO SERVEILLANCE SYSTEM DESCRIPTION Milestone Video Surveillance System (VSS) and Security Platform Integration STATEMENT OF WORK (SOW) Contractor shall provide all labor, parts, materials, equipment and supervision required to perform all work within 30 days of contract award. Contractor will provide the Contracting Officers Representative (COR) with a digital schedule outlining all deliverable items and service prior to staring system upgrade. Contractor shall check in with COR, upon arrival at the VALBMC daily. Contractor and Employees shall be issued VA Long Beach contractor temporary ID badges from the VA Police Department that are always to be worn while on VA Property. A Kick-Off meeting is mandatory and is to take place the first day of the project scheduled at a time and date designated by the COR. This is an all-hands meeting and all parties that are required for the success of the project must be present. Contractor required to provide all meeting minutes and shall provide COR with weekly status update including all items completed, pending, and shall address any potential issues or concerns that may hinder completion of the project within the designated period of performance. Contractor is responsible for repairing all damages incurred during performance of this scope of work to include floors, ceilings or walls damaged due to removal/installation or moving material and tools in and out of the work area. Contractor shall follow all VA Regulations and provide the means to meet these Regulations. Disconnects and reconnects of electrical are all included. All electrical work will be done in accordance with NFPA 70 National Electric Code. All security system work, installs, programming and integration shall comply with NIST.FIPS.140-2. Contractor responsible for completing and submitting all required VALBMC Permits. SYSTEM COMPONENTS BASE 1 XProtect Corporate Base Lic. 317 Xprotect Corporate Device Lic 1 One Year Care Plus for Xprotect Corporate Base Lic. 317 One Year Care Plus for Xprotect Corporate Device Lic. ADDITIONS 8 Seneca R2-32T-G-S Servers Contractor shall perform a verification remote session in conjunction with the VA Long Beach Police Department (VALBPD) representative to ensure that all prerequisites have been met, prior to system upgrade. Contractor shall complete a comprehensive assessment of each server associated with VALBMC VSS via remote session. Once analysis is complete Contractor shall remove six (6) existing VA owned servers and replace with eight (8) Seneca R2-32T-G-S Servers (BRAND NAME OR EQUAL). Contractor solely responsible for all programming, and server configuration service. Contractor shall ensure Qognify Software is stored and backed up prior to upgrade in order to retrieve and restore VALBMC VSS to its original state in the event of system crash or unforeseen circumstances. With prior approval from COR and VALBPD representative, Contractor shall perform XProtect component installation. Contractor shall remove existing Qognify VSS system and all associated components, hardware, and software from VALBPD network and upgrade to NIST.FIPS.140-2 compliant Milestone XProtect Corporate Software, including ALL deliverable items listed under SYSTEM COMPONENTS. Integrator will enroll and configure the quantity of channels specified per each existing server at the time of installation. User roles/permissions groups will be created and configured in coordination with VALBPD and end user requirements. Cameras will be configured for either motion detection or continuous recording in coordination with VHALB and based on end user requirements. Once system installation and configuration are complete system will be assessed for functionality and accuracy and Contractor will perform basic performance testing to ensure the upgrade was successful and the system is in good running state. Contractor will provide in-person training to VALBPD and Electric Shop personnel at a time and date designated by the COR on creating camera views and installation of the Smart Client. Contractor shall provide one (1) One Year Care Plus for XProtect Corporate Base Lic. and three-hundred-seventeen (317) One Year Care Plus XProtect Corporate Device Lic. All documentation and warranty information for items listed under SYSTEM COMPONENTS shall be submitted to the COR for approval. COR will review the SOW to ensure all deliverables have been met, as well as address any outstanding issues or concerns, which shall be reported and completed by the Contractor prior to close-out. SECURITY REQUIREMENTS- Vendor will not have access to patient records, data or VA computer systems. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI): No Government equipment will be used by the Vendor. INSPECTION AND ACCEPTANCE The VA technical Point of Contact at the VHALB is responsible for performing inspections necessary to substantiate that the services provided under this contract adhere to the contract terms and conditions. Any issues that may arise during the period of performance the vendor must notify the VHALB Point of Contact. CLAUSES INCORPORATED BY REFERENCE 52.204-7 System for Award Management OCT 2018 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. OCT 2016 52.204-16 Commercial and Government Entity Code Reporting. JUL 2016 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. OCT 2015 52.212-4 Contract Terms and Conditions -- Commercial Items. JAN 2017 52.212-5 Contract Term and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. OCT 2018 52.219-28 Post-Award Small Business Program Representation. JUL 2013 52.222-26 Equal Opportunity. SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities. JUL 2014 52.225-1 Buy American Supplies MAY 2014 52.225-13 Restrictions on Certain Foreign Purchases. JUN 2008 This solicitation is in accordance with FAR Part 12, 13, and 19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is NAICS 334614. The Contractor shall adhere to all federal, state laws, and regulations in effect during the term of this contract as the Government intends to award a firm-fixed-price contract. The Contract begins on the date of award. Responses and or questions to the solicitation are due on April 15, 2021 at 3:00 PM PST. Offerors are advised that it is the responsibility of the offeror to review and monitor the website frequently to ensure they have the most up to date information, including amendments. Correspondence or questions regarding the solicitation may be directed to Helena Roba, Contracting Officer at
[email protected] with Solicitation #36C26221Q0616 VHALB Video Surveillance System in the subject line within (48) hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired. Please include your DUNS number on your quote.