RFQ - 0915 This is a combined synopsis/solicitation for a commercial item prepared in accordance with all parts of and format in Subpart 12.6, as supplemented with additional information included in this notice in conjunction with procedures in FAR Part 13. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This requirement is posted as a Small Business Set-Aside, however if there are two or more Service Disabled Veteran-Owned Small Business (SDVOSB)/ Veteran-Owned Small Business (VOSB) manufacturers or authorized dealers, the requirement will be set-aside for SDVOSBs/ VOSBs. SDVOBs/ VOSBs not listed in https://www.vip.vetbiz.gov/ are considered non-responsive and price quotations will not be evaluated. Award will be made to the responsive/responsible offeror who provides the technically acceptable product at the lowest price, delivery included, considering verified SDVOSB/VOSB sources (FAR 52.212.2 Evaluation factors). NAICS code 334614/750 employees applies. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-89. Only emailed requests received directly from the requester are acceptable. Email quotes to
[email protected] no later than the required due date Monday, August 8, 2016 on or before 12:00 PM (Noon) Pacific Time. Receipt must be acknowledged on my desktop computer to be recognized as received. This is the only acceptable method for delivery of quotes. Please state if your company has any government contracts, i.e., GSA, SEWP, NAC GSA BPA, or you plan on a submission under "open market" conditions. For any government contract, provide your contract number, terms and conditions; SIN the products fall under (if any), delivery schedule and contract expiration date. Products shall be supplied in accordance with the specifications, terms and conditions contained herein. In addition, the following FAR and VAAR clauses will also apply. Thank you. VA San Francisco VA California Health Care System in San Francisco, CA 94121 requires the following items, Salient characteristics: A.1 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 VoiceOver for Pathology - a desktop software application that incorporates speech recognition, digital dictation and templating features, integrated with vista anatomic pathology system. Includes testing, Vista integration, training, and system support. See System Requirement below. 1.00 LT $____________ $__________ GRAND TOTAL $___________ FOB Point: Destination Delivery shall be to: San Francisco VA Medical Center ATTN: Daniel Bolton 4150 Clement St. B-209 San Francisco, CA 94121-1545 Government Requested Delivery: 120 days or less. Proposed Delivery:_______________________ Offers must be valid for 60 days after close of solicitation Offerors shall be registered in the System for Award Management (SAM) prior to award. Registration information is located at www.sam.gov. Sample of one acceptable item/manufacturer: Voicebrook VoiceOver SALIENT CHARACTERISTICS: Product information and salient characteristics are located on the Internet and company brochures. General characteristics: See System Requirement on following pages. Alternate system submission: Offerors submitting alternate items must provide technical information sufficient for a lay person to determine acceptability. Information will not be paid for by the government nor returned to the supplying party. The information will be used to determine product acceptability. Lack of sufficient information for our staff to determine product acceptability will result in a negative determination. Any quote will then be found non-responsiveness to the solicitation and the quote will not be considered. New Equipment ONLY; NO remanufactured, used/refurbished or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered. Authorized dealers: Experienced firms only who are authorized dealers will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested. SOLICTATION PROVISIONS/CONTRACT CLAUSES: FAR 52.212-1, Instructions to Offerors - Commercial Items (OCT 2015) FAR 52.212-2, Evaluation - Commercial Items (Oct 2014) - See evaluation factors above. FAR 52.212-3, Offerors Representations and Certifications - Commercial Items (July 2016). The selected offeror must submit a completed copy of the listed representations and certifications with its offer or fill out online representations and certifications at www.sam.gov FAR 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015) FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jun 2016), paragraph (a) and the following clauses in paragraph (b): 4, 8, 14, 21, 22, 25, 26, 27, 28, 30, 33, 42, 45, 46 (iii), 48, 55. FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998); for the purpose of this provision, the fill-in's are http://www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/ FAR Number Title Date 52.211-6 BRAND NAME OR EQUAL AUG 1999 VAAR Number Title Date VAAR 846.302-70 GUARANTEE JAN 2008 VAAR 852.203-70 COMMERICAL ADVERTISING JAN 2008 VAAR 852.211-70 SERVICE DATA MANUALS OCT 1984 VAAR 852.246-71 INSPECTION JAN 2008 VAAR 852-273-76 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2012 ---------------------------------------------------------------------------------------------------------------------------------------------------------------- System Requirements - BACKGROUND: San Francisco VA Medical Center requires a solution to reduce mistakes and improve patient safety, as well as gain efficiency through a technological approach in the area of current medical reporting, dictation and transcription practices. OBJECTIVES: Improve reporting turnaround time, transition users from back-end to front-end speech over time, reduce mistakes and improve patient safety where users can navigate Vista using voice commands with necessary macros. HIPPA compliance. SOLUTION: Obtain user friendly Pathology Department speech recognition dictation/transcription software/system for use on up to 15 different workstations. Solution must include mixed methods of templates and processes such as editing as allowed by the software. The solution must be able to be integrated with Vista anatomic pathology system for a successful end result. The approach must also allow free text dictation and sign-off in real-time as well as dictation and speech recognition for report completion and controlled navigation through Vista. "Hands-Free" ability must be obtained. Users will dictate reports directly into a personal computer equipped with speech recognition software and boom microphone or wireless headset/foot pedal used to control microphone activity and simple navigation (field forward, field backward in templates). Solution must comply with CAP's electronic Cancer Checklists (eCC) and provide access to current eCC and existing non-eCC templates (from Word or other available sources) content to enable structured voice results. In addition, the solution must provide a method for importing templates for future use. Templates using software generated, Microsoft Word and other sources are to be included. Same day technical support is required. Anticipated Minimum Requirements list: Software, hardware, noise-cancelling headset and foot pedals, training, same-day technical telephone support, and all licenses are required. Warranty: Option time periods must be offered for hardware and solution maintenance for up to 5 years. Contractor must state detail and prices per year. Contract proposed Project Assumptions: Submission required. Contractor proposed Workstation Requirements: Submission required. Contractor proposed Server Requirements: Submission required.