Occupational Therapy Services

Occupational Therapy Services. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, Occupational Therapy Services, is issued as a Request for Proposal (RFP). The North American Industry classification (NAICS) code is 621340. Interested offerors shall submit questions via email to [email protected] no later than May 31, 2012. Proposals are required to include copies of all personnel who are licensed by the state in which performance of occupational therapy services will be performed. This acquisition is being solicited under small business set-aside. All responsible small business sources may submit a proposal, which will be considered by the Government. Service providers submitting offers in response to this request for proposal are required to have their business address and CCR identified as being located within the geographical areas of any of the following state(s): New Mexico. Resultant contracts shall be awarded as a firm fixed price contract with a base and four option periods. Proposal shall include the following: Base Period August 6, 2012 August 5, 2013 $_______________; Option Period One August 6, 2013 August 5, 2014 $_______________; Option Period Two August 6, 2014 August 5, 2015 $_______________; Option Period Three August 6, 2015 August 5, 2016 $_______________; Option Period Four August 6, 2016 August 5, 2017 $_______________. Please include your TAX ID Number, CAGE Number (obtain at www.ccr.gov), and DUNS Number when submitting your proposal. Section L. Instruction, Conditions, and Notice to Offerors or Respondents This solicitation incorporates one or more solicitation provisions by reference; with the same force and effect as if they were given if full text. If the offeror does not have a copy of this provision, you may obtain a copy at http://www.acqnet.gov/far. FAR 52.212-1 Instructions to Offers - Commercial Items (June 2008) FAR 52.233-2 Service of a Protest (Sep 2006) PROPOSAL PREPARATION INSTRUCTIONS 1. Include your TAX ID Number, CAGE Number (obtain at www.ccr.gov), and DUNS Number when submitting your proposal. The Offeror shall provide their proposal in accordance with the SOW and respond to the Evaluation Factors delineated at the end of this synopsis. 2. Questions Offerors shall submit questions related to the RFP via email no later than2:00 PM Mountain Daylight Savings Time May 31, 2012. Questions not received prior to the closing date may not be considered. 3. Submission of Proposal The proposal due date is June 8, 2012 at 2:00 PM Mountain Daylight Savings Time. The proposal should be packaged for delivery so as to permit safe and timely arrival at destination. The proposal package should be sent or hand delivered to the following address: BIA, Albuquerque Acquisition Office, Attn: Stella Bellanger, Contracting Officer 1001 Indian School Road NW, Ste 347, Albuquerque, NM 87104 Fax proposals will NOT be accepted. Email proposals will be accepted. Email: [email protected]. Email submissions shall be limited to attachments compatible with Microsoft Office Word 2007 and/or files with a .pfd file extension. Email submissions shall not exceed 3MB total in size. Proposals submitted by Federal Express or Express Mail should be sent two or more days prior to the closing date. The proposal package should be sent to the address shown in the above paragraph. The Offeror is solely responsible for ensuring its proposal arrives in a timely manner. An offeror that fails to meet the due date will be considered "late" in accordance with FAR 52.212-1(f). a. Offer Submission Guidelines The offer shall be organized as described in section 14.5 Content of Proposal subject to the page limitations. Each volume shall be clearly marked as to the volume number, section number, subsection number (if applicable), solicitation number, and offeror's name. The Government will only evaluate what is submitted with offers. The offer shall be prepared on standard 8-1/2" by 11" page format, 1.5-spaced, single-sided, with 1" minimum margins. The type used shall be no smaller than 12-pitch. For glossaries, figures, graphs, and tables, there is no specific font requirement but all information must be legible. Resumes may be single spaced. Each volume shall contain a glossary of any abbreviations and acronyms used with an explanation of each. Glossaries, tables of contents, and cover pages do not count against page limitations for respective volumes. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with minimal cross-referencing to other volumes of the proposal. Information needed for proposal evaluation not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where it would conserve space without impairing clarity. Failure to provide all requested information may render a proposal unacceptable. The government will not evaluate pages that exceed the stated page limit. If an offeror's proposal exceeds the page limits below, the government will not review or consider information contained in the excess pages. b. Contents of Proposals The contractor shall submit a written proposal to include the following: Proposal Cover Letter is limited to 1 electronic page: Representation and Certifications 52.212-3 is required to be completed FACTOR 1: TECHNICAL CAPABILITY Section A, Technical Approach is limited to 3 pages. FACTOR 2: EXPERIENCE, KNOWLEDGE, PERSONNEL Section A, Key Personnel Resume(s) are limited to 2 pages for each person. Section B, Experience/Industry Knowledge - Experience is limited to 3 pages. Section C, State issued Licenses of therapists to perform services FACTOR 3: PAST PERFORMANCE Section A, Past Performance is limited to 5 pages. FACTOR 4: PRICE Price: Complete CLIN schedule of solicitation, Part 1: TECHNICAL CAPABILITY Factor 1: Section A: Technical Approach. The Government describes its requirement through the Statement of Work to solicit the expertise of industry to construct an offer it believes will best achieve the performance. (1) The Technical Approach shall be in as much detail as the offeror considers necessary, but limited to page constraints to fully explain the proposal technical approach. (2) The technical proposal should reflect a clear understanding of the nature of the work to be performed and include measurable performance standards by which performance will be evaluated for determining whether the offeror performed successfully. (3) The proposal shall include the offeror's understanding of the Bureau of Indian Education's goals for the project and an understanding of the SOW. (4) The technical approach should include, but is not be limited to the following: (a) A description of the processes the offeror routinely uses to provide occupational therapy services. (b) A description of conditions which can affect achieving the stated performance objectives. Part 2: EXPERIENCE, KNOWLEDGE, PERSONNEL Factor 2: Section A: Key Personnel: The contractor shall demonstrate knowledge and experience by submitting resume(s) for key personnel. Key personnel are defined as those individuals the offeror views as essential to successfully performing its proposal technical approach. The offeror shall provide copies of state issued licenses of key personnel who will be performing occupational therapy services at BIE - Jemez Day School, Jemez Pueblo, New Mexico. Experience/Industry Knowledge: Part 3: PAST PERFORMANCE Factor 3: Section A: The Past Performance narrative shall be in as much detail as the offeror considers necessary to fully explain the proposal past performance. The Government wants assurance past performance demonstrates the selected contractor exemplifies the capability of project execution and completion as described in this SOW. Examples must be recent, having been performed in the last five (5) years. The offeror must describe how its past performance is on a scale similar in size to this requirement. The strength of the offeror's response will be based on the implementation of occupational therapy services and benefits/achievement(s) of students who have received occupational therapy services. Provide reference and phone numbers of CORs/points-of-contact from past contracts. Specifically, the contractor shall demonstrate its knowledge of occupational therapy services. The offeror must demonstrate their experience and knowledge to positive improvement and/or successful results of students who have received occupational services, without revealing the personal identity of students Part 4: PRICE The detail should include sufficient descriptions to enable the Contracting Officer to evaluate the realism of the offeror's price and to determine the reasonableness of the price submitted. The Government expects adequate price competition to establish fair and reasonable pricing. Unrealistically high (or low) pricing in the initial or revised proposal may be grounds for eliminating a proposal from competition - either on the basis that the offeror does not understand the requirement or has made an unrealistic proposal. The Government will review (1) proposed prices to determine whether they are materially balanced; and (2) any unbalanced offer to assess the associated risks to the Government in awarding to such an offeror, and whether award will result in unreasonably high or low price for contract performance. An offer may be rejected if the contracting officer determines the lack of balance poses an unacceptable risk to the Government. The Government will determine each offer's total evaluated price by summing the base year and all option periods in accordance with FAR 52.217-5 Evaluation of Options. The Government, at a minimum, expects a payment schedule that is on a firm fixed price to include hourly rates, daily rates, and preparation rates with number of days, taxes, and travel. Offerors are responsible for complying with the FAR 52.222-41 Service Contract Act of 1965 and applying the appropriate Department of Labor prevailing wage rates for labor, if applicable. Other applicable Wage Determination rates may be provided by the Contracting Officer if a written request is submitted to the Contracting Officer 10 days prior to the closing of the RFP. The offeror has public access at http://www.wdol.gov/ to locate the prevailing wage rates for their area. 4. Proposal Acceptance Period Notwithstanding FAR clause 52.212-1, the proposal acceptance period is 90 days after the date set for receipt of proposals. The Offeror shall make a clear statement in the proposal cover page that the proposal is valid until this period has ended. 5. Proposal Preparation Costs The Government will not be obligated to pay any costs incurred by an offeror in the preparation and submission of a proposal in response to this RFP. SECTION M - FAR 52.212-02 Evaluation -Commercial Items (Jan 1999) This is a best value award, and the evaluation criteria for this award is specified below. The Government will use the offeror's proposal as a representation of how the offeror will meet the Government's requirements. The Government will compare the offeror's proposed plans and other areas of the offeror's proposal to evaluate the offeror's overall likelihood to successfully meeting the requirements stated herein. 1. The Government reserves the right to make award based on initial offers and without discussions. All requirements must be addressed in your proposal, if any are omitted your response may be non-responsive and not evaluated. If exchanges are necessary, the Government will conduct these exchanges consistent with FAR 15.306 Exchanges with offerors after receipt of proposals. 2. An offeror must be registered in the Central Contractor Registration (CCR) in order to receive a contract or purchase order from the Federal Government pursuant to FAR 52.204-7 Central Contractor Registration (Apr 2008). 3. The source selection will be conducted in accordance with the Federal Acquisition Regulation (FAR) Sub-Parts 15.3 and 12.6, with the intention to award a single fixed price contract with option periods. 4. The evaluation of factors other than cost or price, when combined, is significantly more important than cost or price. 5. Evaluation Scoring: The Government will evaluate all offerors according to the evaluation criteria. Each Non-Price Factor will be rated with a color-point system. Blue (50 pts) Outstanding - The response is very comprehensive, in-depth, and clear. Proposal consistently meets the solicitation requirements with no omissions. Consistently high quality performance can be expected. Green (30pts) Excellent - Extensive, detailed response to all requirements similar to outstanding in quality but with minor areas of unevenness or spottiness. High quality performance is likely but not assured due to minor omissions or areas where less than excellent performance might be expected. Orange (15 pts) Satisfactory - The response generally meets requirements but there is no expectation of better than acceptable performance. Deficiencies are confined to areas with minor impact on performance and can be corrected during negotiation without minor revision to the proposal. Yellow ( 5pts) Poor - The response fails to meet one or more requirements. Deficiencies exist in significant areas but can be corrected during negotiations without major revision to the proposal or serious deficiencies exist in areas with minor impact. . Red (0 pts) Unsatisfactory - Serious deficiencies exist in significant areas. The proposal cannot be expected to meet the stated requirements without major revisions. The proposal only indicates a willingness to perform in accordance with the requirements document without specifying how or demonstrating the capability to do so. Only vague indications of the required capability are present.