UPS Preventative Maintenance Service Plans

The purpose of this amendment is to respond to interested vendors question. Question1: Is this requirement exclusively for the preventative maintenance and replacement of batteries or does it include working on the UPS's as well? Response: Yes, this is a bona-fide service contract. All work albeit preventative, or corrective maintenance will be performed by the OEM technicians. Question 2: Is the organized visit on Aug. 12th mandatory? Response: No. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Question 3: What is the period of preventive maintenance/testing on the batteries (monthly, quarterly, semi-annual, annual)? Response: Semi-Annual Question 4: Without authorization certificate from Eaton can a firm bid for this maintenance service contract? Response: Offerors must submit documentation showing that they are authorized and certified Eaton service provider. All offerors must be authorized to sell the service or products they are proposing to the Government. Question 5: Since offerors need to utilize the hoist for the installation of the UPS -Will offerors have access to the hoist, how long will access be granted, what is the weight limit on the hoist and what is to be provided by the offeror to use the hoist? A clear understanding of both distance and elevation changes is needed. Response: Offerors will have access to the hoist as long as needed while transporting batteries to and from Penthouse level. This is an electric 1-ton wire rope hoist. Offerors shall provide their own cargo netting, as NIST will not be responsible for the safety of personnel or equipment during the lift. Hard hats must always be worn during the lift. Offerors shall utilize the safety chain throughout the lifting process. Question 6: Also, what is the distance from the loading dock (where batteries will be dropped off) and the UPS room? Response: Palletized batteries will be moved 35' from the rear loading dock, to the freight elevator. Freight elevator only goes to the 4th floor. Offerors will need to breakdown pallets on the 4th floor and hoisted to the penthouse level via a government supplied 1-ton hoist through a dual lift door in the floor (approximately 5' x 5'). Offerors will need to bring their own cargo sling netting capable of supporting the lifted load. UPS room is approximately 65' from the floor opening to the front of battery cabinets. All old batteries shall be removed from the penthouse and disposed of off campus in accordance with local and state environmental laws as they pertain to lead acid batteries.