Request for Information (RFI) ~ Video Conferencing Equipment Background Information: The Office of Surface Mining Reclamation and Enforcement (OSM) is a bureau within the Department of the Interior. The OSM is organized with Headquarters located in Washington, D.C., and three regional offices Appalachian (Pittsburgh, PA), Mid-Continent (Alton, IL), and Western (Denver, CO). The regional offices are comprised of approximately 20 Area and Field offices, and the organization as a whole has approximately 550 employees. OSM is charged with balancing the nations need for continued domestic coal production with protection of the environment. This is accomplished through partnership with state and tribal entities. OSM is considering purchasing video conferencing equipment and audio/video streaming and storage capability, and research is being conducted on the technology available on the open market. Each OSM location is typically connected into a common WAN backbone (Verizon Business VBNS+ VPN) at no less than T1 (1.5Mbps) speeds. Currently multicast is not enabled on the WAN backbone nor is Quality of Service (QOS). Specific uses for videoconferencing technology throughout OSM are: Delivering advanced (i.e. more than WebEx or Live Meeting) web/audio/video conferencing services Delivering Director and/or senior level manager messages to employees Attending virtual meetings requiring face-to-face conversation when it is important to read body language Conducting every day business meetings Holding team collaboration meetings Delivering Conferences and being able to expand the participants to include those needed without additional travel costs Facilitating course development meetings Broadcasting live training/presentations Video conferencing technology for OSM needs to be able to simultaneously stream live video and display electronic content such as PowerPoint, MS Word, Excel documents or other desktop applications. System should provide multi screen display (ex. picture in picture) for this capability. This functionality would be used to review various reports, walk-thru procedural or guidance documents and provide system application demonstrations. Information Requested: The primary intent of this RFI is to identify current and future industry standards-based videoconferencing solution proposals, including videoconferencing equipment both portable and stationary, installation and training. This RFI is for planning purposes only. The government will not reimburse respondents for any costs associated with the preparation or submission of the information requested nor for the government's use of that information. Acknowledgement of receipt of responses will not be made, nor will respondents be notified of the government's assessment of the information received. No basis for claims against the government shall arise as a result of response to this request for information, or in the government's use of such information as either part of an OSM evaluation process or in developing any subsequent policy or announcement. Vendor is requested to submit a detailed proposal for as many of the following options as possible. Please note a separate RFI regarding live streaming audio/video application is also posted. Option 1: Desktop collaboration software (web, audio, and video) and hardware (webcams) for approximately 50-75 users across the Regions. Option 2: Portable video conferencing equipment for at least (4) offices Option 3: Portable video conferencing equipment for at least (2) offices and stationary video conferencing equipment for at least (2) offices Option 4: Stationary video conferencing equipment for at least (4) offices Vendor is requested to address the uses identified above, and include:1. Detailed description of video conferencing equipment functionality, including specific requirements necessary for full performance2. Supply list and cost breakdown for all equipment, wiring, cables, etc.3. Cost breakdown for equipment installation, training, vendor travel, maintenance, upgrades, and customer service support4. Cost breakdown for adding equipment at additional sites; identify any discounts5. Reoccurring costs, if any, after initial investment6. Identified pros and cons of product(s) recommended7. Demonstrated experience in providing workable business video conferencing solutions8. Provide (2) references of clients currently using product(s) recommended Contracting Office Address: Office of Surface MiningP.O. Box 46667Denver, CO 80201-6667 Place of Performance: Alton, IL; Denver, CO; Pittsburgh, PA; and, Washington, D.C. Point of Contact(s): Dawn Trudeau, Contracting Officer, 303-293-5059,
[email protected] Evans, TIPS Training Program Team Leader, 303-293-5067,
[email protected]