D--Request For Information Multi-Screen Display Controller and Projectors for the U.S. Air Force

REQUEST FOR INFORMATION Multi-Screen Display Controller and Projectors for the U.S. Air Force INTRODUCTION: The U.S. Air Force, 309th Maintenance Wing, Software Maintenance Group at Hill AFB, Utah has a requirement for additional flight simulation equipment and its installation for presentations to F-16 pilots and an Air Force review committee. PURPOSE OF REQUEST FOR INFORMATION (RFI #60886) The purpose of this Request for Information (RFI) is to gather information to assist Hill Air Force Base in finalizing its requirement, and to identify qualified vendors who are able to meet our requirement. All vendors with an appropriate product and product support relating to the requirement set forth in this RFI are invited to submit a Capability Statement and contact information. The U.S. Air Force is specifically looking to obtain comments on the specifications, foreseen risks, availability, delivery, company type and size information. Please provide the NAICS code(s) your company would propose for this requirement. Also provide how much time would be required to respond to solicitation for this requirement. GovWorks Procurement will handle this Request For Information. GovWorks is a Federal Franchise Fund Contracting Office under the authority of the Government Management Reform Act and provides contracting support to all Federal and DoD Agencies. For an easier to read format of this RFI please go to our website at www.govworks.gov/vendor/csolicit.asp. An appendix with a diagram of the room will also be attached at the website. BACKGROUND: The Human Engineering Development System (HEDS) is part of the Software Maintenance Group (309SMXG) located at the Ogden Air Logistics Center (OO-ALC), Hill Air Force Base, Utah. Among other responsibilities, SMXG supports all Operational Flight Program (OFP) modifications to the F-16 C/D Block 30 aircraft. HEDS is responsible for prototyping some OFP changes and then showing these prototypes in a flight simulator to pilots and a committee who make decisions about the OFP upgrades. The pilots and committee will be presented with several different images which require several projectors and a large screen. The images that are planned at this time include: 1) an OTW scene with HMD symbology; 2) a wide OTW view; 3) video repeats of two cockpit MFD displays; and 4) a birds-eye overview of the airspace where the pilot is flying the scenario. This system is a Non-Typical design and it must be designed and built to support more options as they present themselves in the future. The required IG computer system, dome screen, and Video Wall mentioned in the SOW are either purchased separately or are owned already, and are not themselves a part of the SOW. However; performance under the SOW will require some interfacing with those systems. DESCRIPTION OF INFORMATION REQUESTED: The following is the draft Statement of Work for comment and to determine whether you are able to fulfill this requirement. MULTI-SCREEN DISPLAY CONTROLLER AND PROJECTORS STATEMENT OF WORK. SCOPE The MULTI-SCREEN DISPLAY CONTROLLER and PROJECTORS includes one pre-award site survey, equipment purchase and/or construction, system configuration, and on-site installation of the Commercial Off-The-Shelf (COTS) CRT projectors, initial alignment and calibration of the projectors, acceptance testing, training, technical support, documentation, and warranty. The Multi-Screen Display Controller will need to be able to take the multiple input video feeds and display them in different windows, in multiple locations on the Video Wall. The contractor is required to ensure all necessary video inputs can be properly displayed on the video wall using multiple projectors. The Air Force suggests an on-site visit because of the non-typical design of the system. During the site visit, the contractor shall evaluate the site to determine how best to meet the requirements. The contractor shall supply all parts including but not limited to: two (2) CRT projectors, mirrors (if necessary), the Multi-Screen Controller hardware and software, cabling, fasteners, and supports as necessary. The CRT projectors must be rear projectors to fit in a room that is 7 feet deep behind the video wall. The contractor shall align the projectors to properly display on the screen. CONTRACTOR QUALIFICATIONS The following are items that each contractor will be asked to address in its response to the Request for Proposal. This information will be used to assess the contractor's qualifications, and in selecting the winning proposal. The contractor shall have an in-depth knowledge of multi-screen display controllers, projection systems and technologies. The contractor must demonstrate that both the organization and proposed key personnel can successfully complete this project. The contractor MUST indicate the availability of the key personnel who will be assigned to this task. Key personnel are all individuals who will be supporting this task in a primary capacity, whether full- or part-time. The contractor should provide a list of "reference" installations. I.e., information (e.g., where, when, what, for who) about other installations it has performed which are of similar configuration and scope and which use equipment which is the same as or very similar to the equipment specified herein. The contractor will provide a detailed layout of hardware design and software architecture for the multi-screen display controller and projection system. The contractor will provide detailed drawings showing all of the following: Throw distances, angles, mounting structure, raster size percent, mirror sizes, part numbers, blend region, lens specifications, etc. Contractor must be a certified VDC Distributor. This is because we must use the VDC Marquee projectors. The contractor will be asked to provide proof of insurance before contract award. PRE-AWARD VISIT On the specified day the contractor shall visit the site, to ensure all aspects of the project are covered, and to evaluate any limitations or constraints. The site survey observations will be represented in the offerors technical proposal. This includes, all limitations, and constraints/obstructions. SPECIFIC TASKS The contractor shall be directly responsible for ensuring the accuracy, timeliness, and completion of all tasks assigned under this SOW. Specifically, the contractor shall perform all tasks described in this section. MATERIALS Purchase, build, or cause to be built all materials listed. SHIPPING FOB Destination The contractor shall cause all parts and supplies shipped to the installation site to be shipped to: ATTN: 309 SMXG/MXDDC Bldg 1515 Rm 241 6137 Wardleigh Rd. Hill AFB, UT 84056-5843 CONTRACTOR PRE-INSTALLATION REQUIREMENTS The contractor's proposal shall identify all requirements it may have for performing the installation. This may include, but is not limited to: site preparation, electrical power, material handling equipment, environmental conditions. ON-SITE MULTI-SCREEN DISPLAY CONTROLLER and PROJECTORS REQUIREMENTS The contractor's proposal shall identify any requirements for the multi-screen display and projection environment and facility. This may include, but is not limited to: electrical power, placement within the facility, heating / cooling. MULTI-SCREEN DISPLAY CONTROLLER AND PROJECTORS INSTALLATION The contractor shall perform on-site installation of the Multi-Screen Display Controller (including applicable cabling) and software, and all other installation processes which are necessary for a functioning multi-screen display controller. Also the contractor shall install the projectors and ensure the multi-screen controller works across the projectors. OPERATIONAL The contractor shall mount, and adjust the controller on-site as necessary to achieve a visually correct display in all windows necessary on the Video Wall. VIEW ALIGNMENT The contractor shall mount, align, and adjust the projectors on-site as necessary to achieve a visually seamless interface between displays. ACCEPTANCE TESTING The contractor shall perform acceptance testing on-site to validate system capability. Payment will not be made until successful ATP is completed. OPERATION INSTRUCTION / TRAINING The contractor shall provide on-site system use, maintenance, and trouble shooting instructions after acceptance testing. DELIVERABLES HARDWARE Hardware Module(s) for the Multi-Screen Display Controller The Multi-Screen Display Controller must be capable of 16 or more video inputs displayed across three (3) projectors. The system must be capable of receiving input signals ranging from up to 1600 X 1200 pixels resolution and down to 640 X 480 pixels. It must be compatible with NTSC/PAL composite, S-Video, Y, and Pb Pr component video input formats. It must also be able to sync on green and separate composite sync. The majority if not all inputs will be computer generated. Each video input will be displayed in independent output windows that can be positioned, sized at user selected values for output on the projector videos. The system must be capable of updating multiple video inputs at a rate of at least 60 frames per second. Output signals will be configurable for side by side or overlapping displays as discussed in section 6.1.3. SOFTWARE Software for the Multi-Screen Display Controller The system should provide software for easy configuration of the windows to include positioning, sizing, and video sources to the windows. There needs to be independent control of image position, scaling, pan and zoom, and parameters, such as, brightness, contrast etc. for each window. PROJECTORS Requires Two (2), with an option for a third, VDC Marquee 9500LC Ultra projectors with lenses setup for rear projection. CRT projectors are selected due to superior screen resolution and suitability for flight simulation images. In addition, these projectors are to serve as backups/spares for the dome projectors, so they must be of the same type as the dome projectors. The projectors must be installed in a room behind the video wall which is 7 feet deep. These are the minimum specifications the projectors must meet: Optics requirements: High definition. Up to 12 line pairs per mm resolution. Resolution: Up to 2048 X 1536 ANSI pixels. Brightness: CRT Type: 9" electromagnetic focus The projectors shall be capable of displaying images that are side by side with no overlap and also configurable with a 10% overlap blend area. The rear projector system needs to be capable of displaying three windows that are 90 in. wide X 72 in. high side by side to cover a total area 270 in. wide by 72 in. high. The overlap area must be blended so as to not be noticeable. MIRRORS Three (3) Mylar mirrors will be used to reflect the video from the projectors onto the screen. The mirrors are used to rear project and it is 7 feet from the back wall of the room to the screen. We currently have a third projector which will use the third Mylar mirror. SUPPORT STRUCTURE The contractor shall construct and supply a support structure which will firmly hold the projectors and mirrors in place. If the mirrors are mounted in an upward-facing position, the mounting shall include a means of protecting the reflective surfaces from dust when not in use. CABLING and CABLING INFRASTRUCTURE For each projector, the contractor shall provide one video cable of the appropriate type from the Projectors to the Multi-Screen Controller, and all needed power cables. The contractor shall supply all associated cabling infrastructure (e.g., supports, conduit, ducts, wall plates, terminations) needed to connect the projectors to the applicable power outlets and display generating devices. The cabling and infrastructure shall allow for easy/convenient reconfiguration. The contractor shall also provide video cabling for 10 channels from the Dome and WAC simulators to the Multi-Screen Controller. Miscellaneous The contractor shall supply all other associated components necessary for an operational projection/screen system. DELIVERY SCHEDULE (requesting contractor estimates) 1. All parts delivered by Contractor - 6 weeks from contract award 2. All parts assembled by Contractor - 8 weeks from contract award 3. Pass Acceptance Test - 9 weeks from contract award 4. Training - within 2 weeks after acceptance testing completion DOCUMENTATION The contractor shall provide all applicable documentation for the use and maintenance of the system. This documentation shall be provided in PDF and/or Microsoft Word electronic file formats, or other suitable electronic formats with approval from the Contracting Officer's Technical Representatives (COTR). WARRANTY The contractor shall warranty the Multi-Screen Display Controller and Projectors (including all supplied parts) against defects in materials and workmanship. The base warranty shall begin on the date of final acceptance and shall be for a period of 12 months or longer. Extended warranties shall be quoted as an option. Factory/OEM warranties whose periods exceed the base warranty period shall be honored for their full length of time. Each bidding contractor shall specify in its proposal whether the contactor will honor/service the factory/OEM warranties beyond the base warranty period, or if the contractor will transfer the factory/OEM warranties to the government at the end of the base warranty period. If the latter, then such warranties shall be considered deliverables. Warranty service shall include the following: 1. On-site response time by next business morning. 2. System parts repair/replacement within 24 hours, exclusive of weekends and holidays. 3. The contractor shall stock at its business location critical components for support and repair. 4. Technical Support - The contractor shall provide up to four (4) site visits, up to 9 hours each, during the base warranty period. Response time shall be as specified for warranty service. Visits may be for any system operation issue, including adjustment and training, as required. Visits which are, or turn out to be for warranty service shall not count as technical support visits. TYPE OF CONTRACT: Firm Fixed Price DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. In accordance with FAR 15.202(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI. Responses to this RFI will not be returned. Respondents will not be notified of the result of the review. HOW TO RESPOND: Please take note that a cleaner format of this RFI is posted on the GovWorks website at: www.govworks.gov/vendor/csolicit.asp. An appendix with a diagram of the room will also be attached at the website. The due date for responses to this RFI #60886, shall be via electronic submission to [email protected]. on or before December 05, 2005 by 3:00 pm Eastern Standard Time.