This announcement serves as public notification that the National Park Service, Olympic National Park awarded a non-competitive contract (sole source) for emergency replacement and installation of two well pumps that failed after lightnigh storm event within Olympic National Park. This notice is issued in accordance with Federal Acquisition Regulation 6.305(a) and (b), and is NOT a request for competitive quotes. Point of contact for this announcement is Phaedra Fuller, Contracting Officer, Olympic National Park at 360-565-3009 or
[email protected]. JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION for SIMPLIFIED ACQUISITIONS OVER $3,000 AND UP TO $100,000 (See FAR 13.106-1) Date: July 15, 2012 (original award) and July 30, 2012 (modification 0001) PR Number: R9512120161 1. Nature and/or description of the item/service being procured and its intended use (include the anticipated cost): Non-competitive award to Aqua Pumps and Well Drilling, Inc. (DUNS: 142698880) for emergency on-site inspection of damaged well pumps to determine parts/equipment necessary for complete replacement with new well pumps. ORIGINAL AWARD: Contract price schedule included Contractor's hourly rate of $200/hour for an estimated 30 hours, plus the price for the pumps (two pumps at $4,500 each), plus parts ($1,200 for pipe reducers and check valves), plus express shipping of the pumps at $600. Total order price was awarded as a not-to-exceed amount of $16,800. The price of $200/hour was determined to be fair and reasonable, based on a past project competed between two local small business vendors where Aqua Pumps and Well Drilling, Inc. was the lowest price in that acquisition, selected for award, and performed successfully. MODIFICATION 0001: After completing the pump installation it was determined necessary and in Government's best interest to modify the contract for additional work within scope, adding new pump controls. The modification price in the amount of $15,000 was determined by the Contracting Officer to be fair and reasonable in comparison with the Government's estimate for this portion of the contract, awarded as not-to-exceed amount. The total contract price changed from $16,800 to $31,800. 2. Sole Source Justification rationale (Check one and explain below): ______ Only one responsible source. __ X__ Urgent and compelling circumstances exist. Include critical delivery or performance dates, and when you became aware of the requirement. Provide a specific statement of the impact on Government operations, financial or otherwise, if the required delivery or performance dates are not met. ______ Other _____________________________________________________ Explain: A non-competitive purchase order was awarded in accordance with the authority at Federal Acquisition Regulation (FAR) 6.302-2, Unusual and Compelling Urgency (U.S.C.3204(c)(2)). A lightning storm event occurred over the weekend of July 14-15, which is suspected to have caused damage to the pumps and they stopped working entirely. The pumps provide potable water (drinking water) to the Lake Crescent/Barnes Point area, which includes the Concession run Lake Crescent Lodge, and nearby NatureBridge which hosts public events/meetings, and student programs. Both the Lodge and NatureBridge had overnight guests at the time the pumps went down, and nobody had drinking water in the area. The Concessionaire was providing bottled water to their Lodge guests until the park could replace the pumps. Olympic National Park utilities staff were able to provide water to the Concessionaire and NatureBridge from a fire emergency system, whereby guests were able to take showers and flush toilets, but that system was not tested or approved to be used for drinking water. Restoring potable water (drinking water) to the area was urgent and compelling, because not having potable water was considered a public health and safety risk. MODIFICATION 0001: After completing the pump installation, it was discovered that the 35 year old controls and roto-phase was not 100% compatible or reliable with the newly installed pumps. The pumps and controls could not be properly balanced to operate. This had potential to cause a premature failure of the entire system. Therefore, the contract was modified to purchase and install new pump controls which will allow the system to balance. 3. Market Research. Please explain the results or why one was not performed. State whether any other offers were received or anyone expressed interest: The Utilities Supervisor had knowledge of three vendors in the local area. Aqua Pumps and Well Drilling, Inc. was selected based on Olympic National Park's Utilities Supervisor's knowledge of past experience working with this contractor, knowing the contractor has the level of experience required for doing the work, and successful past performance. The contractor was called Sunday, July 15th and arrived on-site first thing Monday, July 16th, and started working right away inspecting the existing pumps and ordering new pumps for express delivery, and other necessary work. There was not sufficient time to compete the requirement between two or more local small businesses prior to the need for on-site work to begin. MODIFICATION 0001: On July 24, 2012, the COR requested modification to the contract upon discovering the need to also replace the controls. The Contracting Officer provided verbal go-ahead for contractor to order parts/supplies needed so that work could continue on-site without interruption, and a contract modification was signed by the parties on July 30, 2012. It was not possible to compete the work of the modification, nor would have been in the Government's best interest to attempt to do so because the Contracting Officer determined the work to be non-severable from the original contract. 4. If this is a determination for sole source, the Contracting Officer certifies: a. Only one source is available, or urgent and compelling circumstances exist. b. The anticipated price will be determined fair and reasonable using the price analysis techniques described in FAR Part 13.106-3(a). Approved by Paul Seyler, Utilities Supervisor, Olympic National Park on August 4, 2012 Approved by Phaedra Fuller, Contracting Officer, Olympic National Park, August 4, 2012