Description
This is a combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation Number: HSCGG9-05-Q-PUD648 is issued as a Request for Quotation. This solicitation document and incorporated provisions and clauses are those in effect thru Federal Acquisition Circular 2005-02. This procurement is 100% set-aside for small business concerns. The North American Industry Classification System (NAICS) code is 315991, and the small business size standard is 500 employees. The government intends to award a Firm Fixed Price Order/Contract utilizing Simplified Acquisition Procedures (SAP). IMPORTANT NOTICE: FAR 52.232-33 (Payment by Electronic Funds Transfer Central Contractor Registration, May 1999) is a mandatory requirement for contractors to be registered in the CCR database. CONTRACTORS MAY REGISTER ON-LINE AT HTTP://WWW.CCR.GOV/. IT IS MANDATORY TO OBTAIN A DUNS NUMBER PRIOR TO REGISTERING. CONTRACTORS SHALL CALL DUN & BRADSTREET (1-800-333-0505) TO OBTAIN. AWARD CANNOT BE MADE UNLESS REGISTERED.The U.S. Coast Guard Uniform Distribution Center has a requirement for 1,188 Coast Guard Mens Enlisted Combination Hats, fully assembled with the cap band and mount, black chin strap and one additional white cloth cover of matching size (sizes 6-3/4, 6-5/8, 6-7/8, 7, 7-1/8, 7-3/8 and 7-7/8). The Coast Guard Mens Enlisted Combination Hats and will be manufactured in accordance with Military Specification Number MIL-C-24937A. All items will be delivered to the following address: U.S. Coast Guard Uniform Distribution Center, 414 Madison Ave, Woodbine NJ 08270. The shipping terms will be FOB Destination. PARITAL SHIPMENTS WILL BE ACCEPTED. In accordance with Federal Acquisition Regulation (FAR) clause 52.209-4 First Article Approval – Government Testing, paragraphs (a) and (b) of the clause are hereby included in full text, and the remainder of the clause is incorporated by reference. PARAGRAPH (a): The Contractor shall deliver the quantity specified under Contract Line Item Number 01 (first article) of the contract after contract award, within 30 calendar days. The first article shall be shipped to U.S. Coast Guard Clothing Design and Technical Office, Attention: Mr. Joseph DeBlase, U.S. Army Soldier Systems Center, Warehouse 20-86, 15 Kansas Street, Natick MA 01760 for testing and approval. The shipping documentation shall contain the contract number and the item identification. The first article testing will include a component and material inspection, and will be examined for workmanship, material defects and conformance to the size and finished measurements listed in table IV of the specification. Emersion, stiffness and bending tests will be performed, and destructive testing is expected. PARAGRAPH (b): Within 10 calendar days after the U.S. Coast Guard receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specification and all other terms and conditions of the contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite the reasons for the disapproval. If the first articles are approved, and destructive testing was performed, the Contractor shall make any repairs or provide replacements so that they are included as part of the production lot. Upon notification of first article approval to the Contractor, complete delivery of the production lot is requested to be made within 30-60 days or sooner (please provide your overall best delivery time in your quotation). If the first articles are disapproved, the Contractor, upon Government request, shall submit additional first articles for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first articles. The Contractor shall furnish the additional first articles to the Government under the terms and conditions and within the time specified by the Government. Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. In accordance with FAR Case 2002-24, Federal Acquisition Circular (FAC) 2001-26, and FAR Subpart 4.12 - Annual Representations and Certifications, the use of Online Representations and Certifications Application (ORCA) has become mandatory as of January 1, 2005. ORCA is available through the Business Partner Network (BPN) at http://www.bpn.gov/. Contractors will use ORCA to electronically submit annual Representations and Certifications (Reps & Certs). Contractors will no longer be required to submit hard copies of their Reps & Certs with each proposal. For contractors to be able to upload their Reps & Certs to ORCA, they must have an active Central Contractor Registration (CCR) record and a Marketing Partner Identification Number (MPIN). Offerors responding to this announcement must include their Dun and Bradstreet (DUNS) number. For Contractors who have already uploaded their annual Reps & Certs, please submit a statement, signed and dated, with their quotation certifying that the Reps & Certs in ORCA are current and accurate for this RFQ, or provide the information required in FAR 52.212-3 paragraphs (b) thru (j). The following FAR provisions and clauses apply to this solicitation: FAR 52.207-7 Central Contractor Registration (Oct 2003), FAR 52.212-1 Instructions to Offerors-Commercial Items (Jan 2005) is hereby included by reference, FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998), FAR 52.204-8 Annual Representations and Certifications (Jan 2005), FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Mar 2005) shall be completed and submitted with quotation, FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2003), FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Apr 2004). Incorporating the following FAR clauses by reference: 52.219-6 Notice of Total Small Business Set-Aside (June 2003), FAR 52.222-3 Convict Labor (June 2003), 52.222-19 Child Labor - Cooperation with Authorities and Remedies (June 2004), FAR 52.222-21 Prohibition of Segregated Facilities (Feb 1999), FAR 52.222-26 Equal Opportunity (Apr 2002), FAR 52.233-3 Protest After Award (Aug 1996), FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), FAR 52.222-36 Affirmative Action for Workers with Disabilities (June 1998), FAR 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), FAR 52.225-1 Buy American Act-Supplies (June 2003), FAR 52.225-13 Restrictions on Certain Foreign Purchases (Dec 2003), FAR 52.232-1 Payments (Apr 1984), FAR 52.232-25 Prompt payment (Oct 2003), FAR 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003), FAR 52.233-1 Disputes - Alternate I (Dec 1991), FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004), FAR FA52.243-1 Changes - Fixed-Price (Aug 1987), FAR 52.247-34 F.o.b. Destination (Nov 1991), 52.249-1 Termination for Convenience of the Government (Fixed-Price)(Short Form)(Apr 1984). The full text of the FAR can be accessed on the Internet at the following: http://www.arnet.gov/far/. The Contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar sale, provided such warranty is available at no additional cost to the government. NOTE: In accordance with FAR 19.1 the non-manufacturers rule applies. The government will award an order to the responsible Offeror whose offer conforms to this solicitation and that will be most advantageous to the government in terms of best value, which could result in an award to other than the low offer. All responsible sources may submit an offer which will be considered by the agency, and evaluated based on best value to the government considering first article testing and inspection, overall best delivery, price and other factors. All quotations must be submitted and received at this office on or before April 22, 2004 at 2:00 PM eastern time. Emailed quotations will not be accepted. Quotations may be sent via fax to (609) 861-5632, Attn: SK2 Noelle Irish, or sent to the following address: Contracting Officer, U.S. Coast Guard Uniform Distribution Center, 414 Madison Ave., Woodbine, N.J. 08270. Please direct all questions regarding this procurement to SK2 Noelle Irish at (609) 861-7903. This is NOT a sealed bid advertisement, and quotations will NOT be publicly opened.