This is a SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION; not a pre-solicitation notice or solicitation for proposals/quotations. Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency’s requirements exists, (2) determine if commercial items suitable to meet the agency’s needs are available or could be modified to meet the agency’s requirements, and (3) determine the commercial practices of company’s engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action. Requirement: This notice is issued by the U.S Coast Guard, Director of Logistics (DOL 9), Norfolk, VA to identify sources capable of providing fuel in support of the USCG aircraft and vehicles on Great Inagua Island, Bahamas. There is a 24/7/365 Coast Guard presence on Great Inagua Island and having fuel support is essential to Coast Guard operations. A Draft Statement of Work (SOW) is included within this Sources Sought Notice; the Draft SOW is subject to revisions at the sole discretion of the Government. Interested parties are expected to review this Notice and the draft Statement of Work to familiarize themselves with the requirement. This Sources Sought does not constitute an Invitation for Bid or a Request for Proposals, nor should it be considered as a commitment on the part of the Government. The information received will not obligate the Government in any manner nor will the Government reimburse companies for any costs associated with submittal of this Sources Sought. Summary of Services: (Draft SOW) 1.0 INTRODUCTION 1.1 This contract requires fuel services to support the Coast Guard's aircraft and vehicle fuel needs on Great lnagua Island, Bahamas. This SOW covers aviation, diesel and gasoline fuel in support of USCG operations conducted from the island. 2.0 BACKGROUND The Contractor will be responsible for providing fuel in support of U.S. Coast Guard aircraft and vehicles on Great lnagua Island, Bahamas. There is a 24/7/365 Coast Guard presence on Great lnagua Island and having fuel support is essential to Coast Guard operations. 3.0 SCOPE 3.1 The Coast Guard will provide refueling vehicles to obtain all Aviation fuels from the contractor-provided fuel storage facilities. For diesel fuels, the Contractor shall deliver to Great lnagua Coast Guard Aviation Facility diesel reserve tanks. For standard vehicle gasoline, the Contractor will provide designated facilities. 3.2 The Contractor shall provide aviation grade fuels, JP-5, JP-4, JP-8 (MIL-T-5624), or commercial equivalents. Jet A, Jet A-1, and Jet B (ASTM D-1655) shall be the primary type of aviation fuel provided. Only fuels meeting American Society for Testing and Material (ASTM) or military specifications are authorized for use by Coast Guard aviation assets and will be the only fuels accepted. The Contractor shall also provide Low Sulfur Diesel Fuel (<500PPM or better) and 87 octane gasoline. 3.3 When practicable, the Contractor shall provide on-demand access to refuel facilities within 24-hrs of request for services. If at any time this requirement cannot be met, the Contractor shall notify Coast Guard Personnel when services will be unavailable and when those services will resume. An alternate point of contact shall be provided to Coast Guard personnel on site when possible. 4.0 APPLICABLE DOCUMENTS 4.1. The Contractor shall comply with host-nation environmental compliance regulations for storage and delivery of requested fuels provided per the contract. 5.0 TECHNICAL REQUIREMENTS 5.1 Compliance- The Contractor and Coast Guard representatives shall complete a clear-and bright test on the fuel prior to delivery or transfer. The Contractor shall have a fuel quality assurance program. The National Fire Protection Association's (NFPA) fuel-handling handbook shall be used as a guide. Copies of NFPA Manual 407: Aircraft Fuel Servicing can be obtained from the National Fire Protection Association, Batterymarch Park, Quincy, MA 02269. 5.2 Operations 5.2.1 The Coast Guard Site Supervisor or designated representative at the Coast Guard facility on Great Inagua Island will request services via telephone or email from an onsite Contractor-designated representative. 5.2.2 The Coast Guard COR will contact the Contractor to discuss any outstanding tasks or questions from either party. 5.3 Pre-Mishap and Salvage Plan 5.3.1 Fire fighting capabilities, or response in accordance with host-nation standards, shall be designated by the Contractor, whether locally provided by public services or within the Contractor’s span of control. 5.3.2 During Aviation refueling operations not conducted on the Coast Guard facility, the Contractor shall provide adequate fuel spill response. For refueling operations conducted on the Coast Guard facility, Coast Guard personnel shall provide fuel spill response. 5.4 Maintenance Requirements - Aviation fuels received into Contractor bulk storage shall be required to settle for a minimum of 24 hours prior to delivery. Diesel or gasoline fuels do not require settling time. Confirming a flow rate sufficient to pull water and other contaminants (56- GPM minimum) shall be completed by the Contractor prior to transferring fuel to Coast Guard fuel storage vehicles. Contractor storage tanks shall be re-circulated through the filter separator once a week if needed. 6.0 DELIVERABLES The Contractor shall submit the following deliverables as detailed below: (SEE TABLE IN ATTACHED DOCUMENT) 7.0 GOVERNMENT ABBREVIATIONS 7.1 COR – Contracting Officer’s Representative 7.2 SOW – Statement of Work 7.3 USCG – United States Coast Guard Anticipated NAICS Code/Size Standard: The applicable 2022 North American Industrial Classification Systems (NAICS) is 457210, Fuel Dealers, previously 454310, and the standard size is 100 employees when cross-referenced with original NAICS code 454310. Submission of Information: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice via e-mail to
[email protected] or via fax to (757) 628-4135 (Attn: Lauren Suchy /DOL-9) no later than May 13, 2022 at 3:00PM, EST with the following information/documentation: 1. Name of Company, Address, and DUNS Number. 2. Name of Point of Contact, E-mail Address, and Phone Number. 3. Business size(s) applicable to NAICS Code 457210, corresponding with previous NAICS 454310 / Size Standard 100 employees (from the list below, specify all that apply to your company): 8(a) Small Business SBA-Certified HUBZone Small Business (HUBZone) Service-Disabled Veteran-Owned Small Business (SDVOSB) Economically Disadvantaged Women-Owned Small Business (EDWOSB) Women-Owned Small Business (WOSB) Small Business (SB) Large Business (LB) 5. Corporate affiliations, potential joint venture partners, teaming partners, and/or major subcontractor information must be provided with your information. 6. Commercial market information and practices applicable to this supply. 7. A positive statement of your intent to submit an offer as a prime contractor if a solicitation is issued as a result of this Sources Sought Notice. SAM Registration: Interested parties should register in the System for Award Management (SAM), formerly known as CCR. Information on SAM registration can be obtained at https://www.sam.gov/portal/public/SAM/. Please contact SAM Customer Service at (866) 606-8220 regarding questions/problems regarding SAM registration. Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, DO NOT REQUEST A COPY OF THE SOLICITATION. After a review of the responses received, a pre-solicitation notice and solicitation may be published on System for Award Management website. It is the potential offeror's responsibility to monitor www.sam.gov for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation. NO phone calls and/or request for a solicitation will be accepted or acknowledged. Company Brochures are NOT desired. Contact Information: Lauren Suchy Contract Specialist Email Address:
[email protected] Or Patricia Martin Contracting Officer Email Address:
[email protected] Responses must be received by: 3:00 p.m. (EST) May 13, 2022 Please email responses to the address above. Responses forwarded via email must be in a readable format such as PDF. Do not insert any formulas or links to help ensure electronic data can be received through the firewall.