This is a combined solicitation synopsis. No other solicitation is available. The USDA, National Finance Center, New Orleans Louisiana has a requirement for 16(sixteen) rooms in the event a disaster impacts the New Orleans area in accordance with the requirements stated below: This award will be made utilizing the simplified acquisition procedure under FAR Part 13, Far Part 52.212-1 Instructions to Offerors-Commercial Items; Far Part 52.212-4. Contract Terms and Conditions-Commercial Items; Far part 52.212-5, Contract Terms and Conditions required to implement Status or Executive Orders-Commercial Items; and Far Part 52.232-33, Payment by electronic fund transfer apply. Vendor must have registered in the Central Contractor Registration Database at www.ccr.gov to receive this award. Quotes must include price and a list of services offered including a brochure. Requirements: 1.0 INTRODUCTION The U.S. Department of Agriculture, National Finance Center (NFC), is procuring hotel rooms for NFC shutdown team employees in the event that a disaster impacts the New Orleans area. The NFC Statement of Work will assure consistent performance and be result-orientated. The selected contractor will provide hotel room accommodations in accordance with all terms and conditions set forth in the contract. 2.0 BACKGROUND Although this need applies to all potential disasters, it is anticipated that the primary reason for utilizing hotel rooms will be a hurricane-related. Hurricane season runs from June 1 through November 30. In the event of the possibility of a hurricane impacting the New Orleans area, selected employees of the NFC will require housing in a safe location that is away from the current hurricane and potential hurricane hazards and dangers. At least 36 hours prior to landfall of a hurricane, a team will be deployed to this safe location. If a storm similar to Hurricane Katrina impacts the New Orleans area, it will require that NFC remain in the safe location for an undetermined amount of time, due to the inability to return to normal operations in the New Orleans area. 3.0 SCOPE 3.1 Period of Performance The contract period of performance is for one year with four one-year option periods. The services will be required on an as-needed basis. The base and option periods are as follows: Base Year DATE OF AWARD through OCTOBER 1, 2007 Option Year 1: June 1, 2007 through May 31, 2008 Option Year 2: June 1, 2008 through May 31, 2009 Option Year 3: June 1, 2009 through May 31, 2010 Option Year 4: June 1, 2010 through May 31, 2011 3.2 Quantities The NFC anticipates the need for 16 hotel rooms and 16 parking spaces. These numbers may increase or decrease slightly depending on NFC?s needs. The total contract minimum guarantee is $2,500. If the NFC does not occupy hotel rooms during the life of the contract, the minimum guarantee of $2,500 will be paid to the contractor. If, during the life of the contract, the NFC occupies the contractor?s hotel rooms, the amount paid to the contractor for those rooms will be applied toward the $2,500 minimum guarantee. The contract will remain in place until May 31, 2011, if the Government decides to exercise the option periods. 3.3 Quality Assurance The contractor?s proposal should include a quality control plan for ensuring an acceptable level of quality of the hotel rooms and housekeeping services. 4.0 APPLICABLE REQUIREMENTS The contractor shall comply with all applicable federal, state, local, and municipal laws, regulations, and requirements (including the Hotel and Motel Fire Safety Act of 1990 (PL101-391)), and all industry standards/references as necessary for the services required herein. 5.0 TECHINCAL REQUIREMENTS In the event of a major hurricane threat, the safe location is considered to be at least 100 miles and no further than 250 miles from the New Orleans area. The contractor should supply a list of names, addresses, and distances from the hotel of general support services such as hospitals, commercial airport, pharmacies, etc. Approximately 16 rooms will be needed as soon as it is known that normal operations will be impossible to reestablish in the New Orleans area. At a minimum, the hotel rooms must have one queen sized bed, telephone, and television. The contractor shall specify any additional amenities. Contacts: Richard Verret, (504) 426-0228 email:
[email protected] Deidre Phillips (504) 426-0298 email:
[email protected] Fax: (504) 426-9721