The USDA Forest Service, Southwestern Region (Region 3), intends to solicit quotes (RFQ) for Tents (to include Canopies) for use on a local, Regional, and Nationwide basis. The resources may be used on fire suppression and all-hazard incidents. Proposed rates shall include, but are not limited to, labor (as required), equipment, operating supplies, materials, State and Federal taxes (including workers compensation costs), insurance coverage, transportation costs, overhead, and profit, and any costs/fees necessary to ensure equipment/operators/crews meet(s) the specified standards. As required by the agreement, any costs associated with a contractor provided support truck for fuel, maintenance, operator transportation, delivery/setup/takedown, mobilization/demobilization, power generation, and a Contractors representative attendance at the operational period briefings should also be included. Resources furnished under this agreement may be operated and subjected to extreme environmental and/or strenuous operating conditions which could include, but is not limited to, unimproved roads, steep, rocky, hilly terrain, dust, heat, and smoky conditions. As a result, by entering into this agreement, the contractor agrees that what is considered wear and tear under this agreement is in excess of what the resource is subjected to under normal operations and is reflected in the rates paid for the resource. The Agreements will be competitively awarded within Region 3. This solicitation is set-aside 100% for small businesses. The Government anticipates awarding multiple Incident Blanket Purchase Agreements (I-BPA) under NAICS 532299. The Small Business size standard is $7.0 million. Other information for vendors is listed below: 1) Vendors must have a valid e-mail address. An e-mail address is required for all of the following registrations and all VIPR communications are conducted via e-mail. 2) Vendors must have a valid DUNS Number. Request a free DUNS Number from Dun and Bradstreet on the web at https://iupdate.dnb.com/iUpdate/companylookup.htm. 3) Register in the System for Award Management (SAM). Vendors can access SAM at https://www.sam.gov/. IMPORTANT: Your account being active in SAM is directly related to your being able to receive payment for any orders received. If you do not update the Entity Management information at least once every 365 days, the registration becomes inactive. 4) Vendors are required to have a USDA Level 2 eAuthentication account that provides the ability to conduct official electronic business transactions. Information for obtaining a Level 2 eAuthentication account is available on the web at http://www.fs.fed.us/business/incident/eauth.php 5) Vendors must use the VIPR Vendor Application to view and respond to the solicitation. Vendors must register in this app on the web at http://www.fs.fed.us/business/incident/vendorapp.php. To ensure payment after responding to an order, the vendors primary company name must be the IRS approved TAX PAYER NAME" as listed in SAM, including punctuation, spacing conventions, and spelling. The second line in the VIPR vendor application allows for a name you are doing business as - listed as the DBA". You may list your Dun and Bradstreet legal business name or your DBA name as stated in SAM. Both your Tax Payer Name and your DBA name will appear on the award document and the DPL. 6) A pre-quote meeting for Tents, Mechanics w/Service Truck, and Fuel Tenders will be held via video teleconference (VTC) on Tuesday, January 17, 2017, from 1:00 pm-4:00 pm. Locations are included in the Attachment entitled "2017 VTC Locations." Please submit all questions by e-mail to Stephanie Archuleta at least 5 days before the VTC. For further information, contact Stephanie Archuleta by e-mail at
[email protected].