COMBINED SYNOPSIS/SOLICITATION HVAC Maintenance at Burlington, VT Weather Forecast Office and Colchester, VT Radar Site *Please see the Solicitation and Statement of Work for further details. Please use the SF-18 forms to quote on one project or both. An award may be given to one vendor for both sites or two vendors for each of the separate sites. (I) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number NW-WN9617-21-00390RDS. (III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 (MAR 2021) (Deviation 2020-11) (AUG 2020)(2020-05)(APR 2020)(2017-05)(SEPT 2017). (IV) This solicitation is being issued as a total small business set aside. The associated NAICS code is 238220. The small business size standard is $16.5 Million. The Service Contract Labor Standards Act applies to this service in Chittenden County, Vermont. The Wage Determination Number is 2015-4137 and was last revised on July 21, 2021. (V) This combined solicitation/synopsis is for the following commercial services: The Contractor shall furnish all labor, material, equipment, and incidentals to provide a Preventive Maintenance and Service for all HVAC and Control System and Components on a Quarterly Basis during Operating Season. Semi-Annual and Annual Preventative Maintenance Service and checks should be performed as additional tasks during the Quarterly Service and checks. (VI) Description of requirements is as follows: See Statement of Work, attached to this combined synopsis. (VII) Period of Performance: Base Period: September 1, 2021 through March 31, 2022. Option Year 1: April 1, 2022 through March 31, 2023 Option Year 2: April 1, 2023 through March 31, 2024 Option Year 3: April 1, 2024 through March 31, 2025 Option Year 4: April 1, 2025 through March 31, 2026 Place of Performance: Burlington National Weather Service Weather Forecast Office 1200 Airport Drive South Burlington, VT 05403-6028 And Burlington National Weather Service Radar Data Site Ethan Allen Army National Guard Facility (Camp Johnson) 789 Vermont National Guard Rd. Colchester, Vermont 05448-3099 (VIII) FAR 52.212-1, Instructions to Offerors -- Commercial Items (JUNE 2020), applies to this acquisition. This RFQ will be awarded using a trade-off approach. NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror. Enter specific Instructions below 1. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are acceptable and can be sent to
[email protected]. 2. Contractor shall have an active registration in the System for Award Management (SAM) found at www.SAM.gov in order to provide a quote and be eligible for award. 3. Provide all evaluation criteria in accordance with FAR 52.212-2 in this package. THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT. CAM 1352.215-72 Inquiries (APR 2010) OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING TO
[email protected]. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 12:00 P.M. MDT/MST, 8/20/2021. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. (End of clause) (IX) This procurement will be awarded using a tradeoff approach. FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS (OCT 2014), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. All factors have the same value. Paragraph (a) is hereby completed as follows: Evaluation will be based on (1) Technical Approach and Capability. The offeror's approach to performing contract requirements and its capability to successfully perform the contract will be evaluated. A contractor that has performed a site visit will be regarded with higher technical capability unless the contractor can provide a detailed technical approach write-up with their quote for the Government to consider in place of a site visit. (2) Past Performance. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. Offeror must provide at least 2 related project to include contact details for reference, emails, and phone numbers. (3) Price. The Government intends to award a firm fixed-price purchase order on an all or none basis with payment terms of Net 30 using a tradeoff approach. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)