This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for IHS1448896 for post-partum and birthing beds. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04. This solicitation is a 100% Buy Indian Set-Aside. The associated NAICS code is 811219 with a small business size standard of 500 Employees. This RFQ contains four (4) Line Items, for post-partum beds, birthing beds and service and PM for each bed. Also, two (2) lines per year for four (4) option years of service and PM will need to be quoted. The items are as follows: PLEASE SEE THE ATTACHMENTS FOR THE CORRECT LINE FORMAT*********** PERIOD OF PERFORMANCE / DELIVERY: 90 Days ARO Vendor Requirements: See attached Specifications below: Submit Quotes no later than: April 15, 2022 by 12:00 P.M. CST to the Following Point of Contact: Randy Nevills Email:
[email protected] Phone: 918 342-6447 Questions regarding this solicitation must be submitted via email to
[email protected] and
[email protected] NLT 4PM, Central Time, April 11, 2022. Questions will not be accepted after this date/time. All questions will be combined and posted as an amendment to the solicitation. Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows): (a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Best Value (see criteria below) - Price will evaluated on a total award amount. - Technical Specifications. The contractor shall submit a sheet of the technical specifications of the beds that meet or exceed the specifications contained herein. Evaluation will be on items 2.1 through 2.2 of the specifications Contractor shall submit details on items 1 through 4 of the line items above. Delivery Schedule – The contractor shall provide a delivery schedule outlining delivery within 90 days ARO. The contractors shall submit a contingency schedule showing the manufacturing and delivery process to ensure delivery within in 90 days Past Performance – The contractor shall provide three reference for purchases of like or similar size in dollar value that occurred within the last three years. The references need to address delivery, cooperation with clients, efforts of like or similar requirements. AWARD WILL BE MADE TO THE OFFEROR WHO REPRESENTS THE BEST VALUE This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive. FOB Destination. PROVISIONS: The following FAR provisions apply to this solicitation: FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote). CLAUSES: The following FAR clauses apply to this solicitation: FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited): FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.219-6, Notice of Total Small Business Aside; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-13, Notice of Set-Aside of Orders; FAR 52.219-28, Post-Award Small Business Program Representation; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving; FAR 52.225-1, Buy American Act--Supplies; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41, Service Contract Act of 1965; The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. Miscellaneous: NO FAX QUOTATIONS ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (
[email protected]) All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote. Statement of Work (SOW) CIH Inpatient Hospital Beds PURPOSE OF THE PROJECT The Claremore Indian Hospital (CIH), Indian Health Services (IHS) has a requirement for new inpatient beds to replace existing beds. These beds will be utilized in the OB department. These beds will allow for better patient outcomes through safety, ease of use, and monitoring features. CIH and IHS’ mission and commitment is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level, and to ensure that comprehensive, culturally acceptable personal and public health services are available and accessible to American Indian and Alaska Native people. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS The contractor shall provide twelve (12) inpatient hospital beds to Claremore Indian Hospital. OB requires nine (9) inpatient birthing beds like or equal to the Hillrom Affinity 4 (P3700E) with the following specifications: Full Bed Length of 92” Bed Width Siderails Up of 39” Siderails Down of 36” Bed Height Low (with mattress) of 24” Low bed height of 18” High (with mattress) of 39” Maximum height of seat section in Trend-like position of 40” Mattress Length of 78” Width of 35” Thickness (head section) of 5” Thickness (foot section) of 3.5” Critical Angles Maximum head elevation of 63° Maximum seat elevation of 15° Maximum trend-like positioning of 8° Maximum Lift Capacity Bed of 500 lbs Foot section of 400 lbs Caster size of 6” Bed weight of 480 lbs Features to be included in OB’s nine beds should include: Light neutral color or similar No wood or faux wood Plastic head panel 35” Width Patient Surface V-cut surface Removable foot section Battery backup Powered foot section Four-wheel dual-locking casters One-step side rail release Automatic nightlight Lock-out controls Manual trend-like positioning Instant CPR Instant Labor Grips Automatic seat tilt (15°) Side rail controls IV Pole Hinged foot section mattress Central brake and steer Fluid basin 120V Power Cord Options Air Package Lumbar & Seat Nurse call, lighting and universal TV control Calf Supports (AF-CALF) Labor Bar (AF-P3613B) Affinity Comfort Pad (AF-P3612TPA) OB requires three (3) inpatient hospital beds with the following specifications: Overall width of approx. 40” Frame width of 36” Adjustable length with retractable foot section Approx 86.7” minimum retracted Approx 98.7” maximum extended Adjustable height: Approx 14.5” minimum Approx 32.5” maximum Approx articulations: Head section - 0° to 65° Thigh section - 0° to 25° Foot section - 0° to 50° Trendelenburg Position Max - 15° Reverse Trendelenburg Position Max - 15° Central Locking Caster System Mattress Surface of approx. 35.5” Safe working load of 650 lbs Patient weight range Minimum of 70 lbs Maximum of 500 lbs Features to be included in OB’s three beds should include: Retractable side rail on both sides Emergency CPR position with controls on the bed frame Foley position limit System to reduce patient migration when the beds’ head position is changed One-button patient stand assist Motion activated night light 3 mode bed exit alarm that alarms in the following situations: When the patient moves towards the side rail or sits up When the patient moves away from the center toward an egress point When the patient starts to stand to get out of the bed Integrated urinal holder Touchscreen for staff to control the bed movement on one side of the bed Flip up for easier viewing Has bed controls and basic functionality manual One button control to move bed to sitting position Integrated scale calibrated to meet Joint Commission requirements (both kg/lbs) Battery back-up Digital angle indicator Steer caster Line and cord management Four (4) IV Pole sockets Removable foot rail Integrated restraint holders Drainage bag holder Viscoelastic foam surface Pressure redistribution to reduce sacral pressure Must meet NFPA 101-2012, Life Safety Code Obstacle detection system Prevents crushed fingers or equipment in the bed frame by automatically stopping movement if detects object Accessory outlet on bed frame to allow additional devices to be plugged in at bedside Nurse call in side rail Removable IV Pole Ergonomic push handles PERIOD OF PERFORMANCE The base year Period of Performance will be 12 months from date of award with four (4) twelve (12) month option years. LEVEL OF EFFORT The contractor shall provide a complete service plan that includes replacement parts and labor plus preventative maintenance for five years from delivery date. Technicians should be manufacturer certified. 24/7 remote support Online documentation Scheduled preventative maintenance at least once a year to maintain TJC standards. OEM parts On-site repairs The contractor shall provide new equipment. This should include all accessories to operate the equipment and features as listed to include, but not limited to: Cables Adapters Mattress Batteries The contractor shall delivery to Claremore Indian Hospital at 101 S Moore, Claremore, OK 74017 with all installation instructions, warranty documents, and specifications. Training : Contractor shall provide initial in-service training in-person and provide an online resource for continuous training. SPECIAL REQUIREMENTS In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.- (Security Clearance for on-site human services) The US PHS Claremore Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service. Security Requirements : Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Claremore Indian Hospital official, presenting valid identification, smoking restriction and any safety procedures. The contractor shall not disclose or cause to disseminate any information concerning operations of Claremore Indian Hospital. Such action(s) could result in violation of the contract and possible legal actions. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative. Termination Amortization Schedule : A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor. DELIVERABLES AND REPORTING REQUIREMENTS Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered 24/7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES The Government shall supply no property, facilities, and services. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment and shipping. CHANGES TO THE STATEMENT OF WORK (SOW) Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. DELIVERABLES/PERFORMANCE MATRIX Delivery was on time and per the SOW: Services were performed on time: Training and online support was 24/7 per SOW: Issues were addressed in a timely manner: Department Supervisor Signature:_________________________ Administrative Officer Signature:_________________________