General Information Short Title: Maintenance support services for LRBGE’s Bio-Rad equipment Document Type: Notice of Intent Solicitation Number: 75N91020R00050 Posted Date: 7/20/2020 Response Date: 7/28/2020 Classification Code: 65 – Medical and Surgical Instruments Equipment and Supplies NAICS Code: 811219 – Other Electronic and Precision Equipment Repair Maintenance Contracting Office Address Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E232 Bethesda, MD 20892, UNITED STATES Description The U.S. Department of Health and Human Services (DHHS), Center for Cancer Research (CCR), Laboratory of Receptor Biology and Gene Expression (LRBGE) is plans to procure maintenance services for Bio-Rad equipment that includes unlimited on-site repair visits, parts, labor and travel expenses on a sole source basis from Bio-Rad Laboratories. This procurement is being conducted using commercial item procedures pursuant to FAR Part 12 and FAR Part 13, specifically FAR Subpart13.106-1(b)(1)(i) allowing the Contracting Officer (CO) to solicit from one source. Only one award will be made as a result of this solicitation. This will be awarded as a Severable firm fixed price type contract with two option periods. It has been determined there are no opportunities to acquire green products or services for this procurement. The Laboratory of Receptor Biology and Gene Expression elucidates the mechanisms involved in the regulation of genetic expression in eukaryotic cells and identifies the genes and regulatory processes involved in modulated states of expression during oncogenesis. In order to do so, specialized equipment is needed to tease out the organization of chromatin. The equipment covered under this acquisition has been purchased over many years and requires emergency service for it to function when something goes wrong with it. This acquisition is to ensure that down-time is minimized, when equipment is malfunctioning. This acquisition will require the Contractor to provide unlimited on-site repair visits, including parts, labor and travel expenses, during the service agreement coverage period. The Contractor shall provide all labor, travel, material, parts and equipment to provide unlimited repair for government-owned equipment for the period of performance listed: All service shall be performed in accordance with the manufacturer’s standard commercial maintenance practices. CONTRACT REQUIREMENTS EMERGENCY SERVICE Emergency repair services shall be provided: unlimited on-site repair visits, including parts, labor and travel expenses, during the service agreement coverage period at no additional cost to the government. Emergency service shall be provided during normal working hours, Monday thru Friday excluding Federal Holidays. Upon receipt of notice that any part of the equipment is malfunctioning the Contractor shall dispatch a qualified factory-trained service representative within one business day to inspect the malfunctioning equipment and perform all necessary repairs and adjustments to restore the said equipment to normal operating condition. Emergency service calls shall not replace the necessity for planned preventative maintenance. The contractor shall provide technical support hot-line number for telephonic trouble shooting during normal working hours. PC coverage is not included. In the event that PC service is required, reinstallation of Bio-Rad provided software and PC re-configuration is covered by this agreement. For mail in contract equipment, Contractor shall provide appropriate boxes for shipping equipment to the contractor for service. REPLACEMENT PARTS The Contractor shall furnish all required replacement part at no additional cost to the Government, with the exception of consumable parts. The parts shall be new or remanufactured to original equipment specifications. SOFTWARE UPDATES/SERVICE The Contractor shall provide Software Service and updates in accordance with the manufacturer’s latest established service procedures. This service shall include telephone access to technical support for use of program software and troubleshooting of the operating systems, at no additional cost to the Government. The Contractor shall receive Government approval in advance before any software updates and /or revisions. Defective software shall be replaced at no additional cost to the government. SERVICE EXCLUSIONS The Contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract. This will be issued as a severable firm fixed price purchase order. PERIOD OF PERFORMANCE The period of performance is as follows: Base Period: August 1, 2020 to July 31, 2021. Option Period 1: August 1, 2021 to July 31, 2022. Option Period 2: August 1, 2022 to July 31, 2023. PLACE OF PERFORMANCE Onsite services shall be performed at the following location: Bethesda, MD 20892 Due to the requirement for brand name replacement parts, and the need for factory training to bring equipment to manufacturers specifications, only experienced and well qualified engineers from Bio-Rad Laboratories can provide the required service. The parts required for the service are not available from other vendors, except Bio-Rad. Therefore, they are uniquely qualified to provide the maintenance services for the equipment. This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 12:00 PM EST, on July 28, 2020 . All responses and questions must be emailed to David Romley, Contract Specialist via electronic mail at
[email protected]. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, contractors must be registered and have valid certification in the System for Award Management (SAM) through sam.gov. Reference: 75N91020R00050 on all correspondence.