TITLE: Wellness and Health Promotion (WHP) Web Portal Services I. INTRODUCTION This is a Sources Sought notice. This is NOT a solicitation for proposals. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. II. BACKGROUND Federal Occupational Health (FOH), under the Department of Health and Human Services (HHS), designs and provides a suite of occupational health services for federal agencies and their employees. FOH manages over 180 Health Centers and FOH’s division of Wellness and Health Promotion Services (WHPS) manages over 25 Health Promotion (HP) Programs and Wellness/Fitness (WF) Centers nationwide. Like all FOH programs, WHPS programs can be customized to meet each organization’s unique needs. Agencies can choose to integrate WHPS with other occupational health services such as health screenings, online health assessments, cholesterol and glucose testing, and blood pressure monitoring. FOH Health Promotion staff may provide outreach wellness and health promotion services locally and virtually (i.e., coaching, webinars etc.). FOH also provides WF center management services, which include management of the day-to-day operations, exercise programs, fitness assessments, group exercise classes, wellness programs, membership utilization reporting and more. In agencies without an on-site fitness center, FOH provides virtual health promotion services including Health Assessment (HA), healthy lifestyle coaching, incentive programs, virtual fitness classes, webinars and more. During the past year, nearly 80,000 of the 1.7 million Federal employees FOH serves have accessed online and/or telephonic health coaching, virtual fitness classes and incentive management services. Purpose and Objectives The objective of this Sources Sought is to survey industry capabilities to provide a web-based, Contractor-Owned/ Contractor-Operated (COCO) wellness and health promotion (WHP) product that includes comprehensive self-management tools, targeted interventions, and interactive contacts to foster program engagement. The product must include online Health Appraisals (HA), (also known as health risk appraisal or HRA), personalized healthy lifestyle information, fitness center attendance tracking, a range of pre-recorded virtual fitness classes including equipment and non-equipment workouts, and other tailored tracking and assessment tools to deliver a complete interactive health and wellness and health promotion system for eligible Federal employees of FOH’s customers. The WHP web portal is directly tied to "One HHS" Program Objective 13: Emphasize Prevention and Healthy Living (http://www.hhs.gov/pma/depObj.html). It also supports FOH’s mission objectives to improve the health and safety of our federal workforce. This WHP web portal will enhance the programs FOH offers to its interagency partners by providing a health promotion tool that can be used by FOH’s health promotion experts to manage the provision, customization and reporting of high-quality health information to customers in the Federal government. Project Requirements Refer to attached draft Statement of Work (SOW). Anticipated Period of Performance The Government intends to issue a single award contract for a period not to exceed five (5) years. Submission Information Interested vendors shall be capable of furnishing all labor, materials, and equipment required to meet the attached draft Statement of Work. Interested vendors shall provide response to questions in their entirety regarding this requirement. Refer to the attached Excel copy – Wellness and Health Promotion (WHP) Web Portal Services RFI Questions . Interested vendors shall provide a Capability Statement to include the following information: Possible solutions and approaches that may currently exist in the marketplace, and information regarding innovative ideas or concepts. Experience Information: (a) staff expertise, including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature in the past three (3) years; (d) corporate experience and management capability; and (e) examples in the last 3 years of prior completed Government contracts, references, and other related information. Note: Please include the Customer name; Customer’s Point of Contact email address; Total Contract Value; Period of Performance; Brief description of services; Past Performance Questionnaires or Contractor Performance Assessment Reporting System (CPARS) reports if available. Company’s Information: Company Name, Unique Entity ID (UEI) number, Cage number, company’s address, point of contact (name, email address and phone number), company website address (if applicable), business size and type (e.g., small business, 8(a), HUBZone, etc.) pursuant to the applicable North American Industry Classification System (NAICS) code and any Governmentwide Acquisition Contract (GWAC), General Services Administration (GSA) Schedule vehicle, or other available procurement vehicles your company maintains that could meet this requirement Points of Contact Only electronic responses will be accepted. Responses shall be limited to 20 pages total. The pages will have 1-inch margins, and using not less than 12-point font, Times New Roman. Tables and figures can be Times New Roman and no smaller than 9-point font. The total number of tables and figures shall be limited to 12 pages. The Cover Letter, Tables of Contents, and Technical Appendix are not included in the page count. Please send responses via email to the primary point of contact, Nickita Germany, via email to
[email protected] with the subject line “Sources Sought - Wellness and Health Promotion (WHP) Web Portal Services” no later than February 18, 2025, 2:00 PM Eastern Time. Earlier submission is highly encouraged. The Government will not consider submissions after the specified due date/time of this notice. Questions regarding the contents of this Sources Sought shall be submitted via email to
[email protected] with the subject line “Sources Sought Questions - Wellness and Health Promotion (WHP) Web Portal Services” no later than January 29, 2025, 12:00 PM Eastern Time. Questions should be emailed as a separate file in a Word compatible format. Phone calls will not be accepted. The Government reserves the right to respond to some, all, or none of the questions that will be submitted. Note: Office of Acquisition Management Services (OAMS) wants to ensure transparency of this process and ensure interested vendors are provided the same information. If your company has a question regarding this Sources Sought Notice, the Government will post your company's questions, along with the Government's response, in SAM.gov. (Note: Your company's name will not be disclosed to the public) III. DISCLAIMER AND IMPORTANT NOTES: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by the respondents for any purpose deemed necessary and legally appropriate. Any company responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement and may lead to the development of a solicitation. Respondent are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Any solicitation resulting from the analysis of information obtained will be announced to the public through SAM.gov in accordance with FAR Part 5. However, responses to this notice will not be considered adequate to responses to a solicitation. Confidentiality No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). -------------------------------------- Revision 1 (January 22, 2025): The draft Statement of Work (SOW) has been updated and attached. Refer to the attached document entitled "WHP Web Portal - Updated Draft SOW". -------------------------------------- Revision 2 (February 5, 2025): The draft Statement of Work (SOW) has been updated and attached. Refer to the attached document entitled "WHP Web Portal Draft SOW_Rev 2".