**PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED** This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most current information in reference to this acquisition. The National Highway Traffic Safety Administration (NHTSA), Office of Acquisition Management (OAM) is issuing this solicitation, Purchase Request: 14-00930, as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-74 effective 30 May 1, 2014. This requirement will be awarded as a commercial item under the procedures outlined in FAR Part 12. The NHTSA intends to award a Firm-Fixed price, Sole Source purchase order to: Trustees of Indiana University 980 Indiana Ave., RM 2232 Indianapolis, IN 46202-5130 This purchase order will be issued in accordance with 10 USC 2304(c) (1) and FAR Part 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. This determination was made based on Market Research conducted for this acquisition. The proposed contract action is for equipment which the Government intends to purchase after negotiating with the stated Offeror. However, all interested and responsible sources may submit a capability statement or quotation which will be considered by the agency. As this is not a request for competitive quotes, the Government reserves the right not to compete the proposed purchase order based on responses received to this notice. All offorers who can provide the stated brand name or equal should submit a proposal (quote) outlining its technical capability, lead time and proposed price for consideration. The North American Industrial Classification System (NAICS) code for this procurement is 541712, "Research and Development in the Physical, Engineering, and Life Science (Except Biotechnology", with a small business size standard of 500 Employees. The Product Service Code for this procurement is AT44, "R&D - Other Transportation: Passenger Safety and Security (Engineering Development." This sole source award is a 7 month purchase order that will enable Trustees of Indiana University to deliver the items and ensure that the Government is able to receive, inspect and accept the equipment. TECHNICAL SPECIFICATIONS SECTION C DESCRIPTION/SPECS./WORK STATEMENT C.1. Background NHTSA has completed a 30-month Pedestrian Collision Avoidance Mitigation (PCAM) cooperative research project with the Crash Avoidance Metrics Partnership (CAMP) to develop test equipment, objective test procedures, and potential measures of performance for PCAM technology. This project is a follow-on research effort to CAMP's Crash Imminent Braking (CIB) project that developed performance tests for vehicle technologies that sense and automatically brake a vehicle to avoid or mitigate rear-end crashes. The CAMP team consists of three automakers and two first-tier automotive suppliers. Based on the results of the CAMP work, NHTSA/VRTC will perform an evaluation of the PCAM test procedures using several contemporary vehicles equipped with PCAM technology. This will be done independently by NHTSA; however it will be based on the pre-crash scenarios determined by Volpe and the test maneuvers recommended by CAMP. This testing will collect data to support the FCAM team. This data will be used for objective test development, benefit estimates, and effectiveness. Objective test procedure development within NHTSA continues and is expected to be completed in early 2016. This will include refined crash data analysis, a final set of test procedures, specifications for the motion control system, specifications for both an Adult and Child test mannequin, and performance criteria. C.2. Objective and Scope NHTSA is currently evaluating a number of different test mannequins that are being used to conduct PCAM test by others including Euro New Car Assessment Program (NCAP). This includes static pose-able mannequins (adjustable legs and arm spacing but do not move while testing) and articulated mannequins (arms and legs move like a real human) as well as child mannequins. The main objective of this purchase order is to develop repeatable methods for objectively testing advanced crash avoidance and crash mitigation PCAM systems. NHTSA would like to evaluate their test methods using a further developed Transportation Active Safety Institute (TASI) adult and child mannequins. NHTSA is requesting a copy of the adult and child mannequins with a few design modifications. Specific Tasks: The contractor assigned staff that will provide direct technical support to Tasks 1, 2 and 3 shall be well-versed in the area of computer vulnerabilities, automotive electronics, wireless communication, and automotive network communications. The contractor assigned staff shall conduct research on vehicles that are both stationary and moving on a test track. The contractor assigned staff shall be aware of previously identified security risks that have been published and/or documented to the media or government Task A: Kick-off Meeting Within two weeks of the effective date of the contract award, the Contractor shall participate in an initial project meeting with the Contracting Officer Representative (COR TO), other NHTSA staff at VRTC and the Contracting Officer (CO) via teleconference. This meeting will cover the flow of information/award and any other questions that need to be addressed upon award. Task 1: Review Mannequin Base Design and Modifications with NHTSA NHTSA is in need of an adult and child 3D Strikeable Articulated Mannequin that can mimic arm and leg movements like a real human. Based on technical papers and presentations provided by TASI, the base mannequin design has the following performance capabilities: •· Crash tested at speeds less than 20 mph. •· Motor driven joints at hips and shoulders •· Passive joints at elbows and knees •· Leg motion 1 cycle per second representing 1.5 m/s walk •· Guide wire harness for overhead motion platform •· Battery powered •· 5-10 minute setup time following a crash •· Body skin tuned for automotive radar 77 GHz •· Wireless communication with mannequins NHTSA's Vehicle Research and Test Center (VRTC) have performed extensive PCAM testing using strikeable, non-articulated, pose-able foam mannequins. During these evaluations NHTSA has realized that the arms and legs of the mannequins are subject to large forces when stuck. NHTSA is concerned that if motor driven joints do not decouple during an impact further damage will occur. NHTSA also has the capability to move the mannequin across the test coarse from an overhead or ground based motion platform. Test method sensitivity can be evaluated by both types of motion therefore; NHTSA requires a mounting strategy for both types of motion platforms. NHTSA has also observed during testing that the mannequin can decouple from the platform and fall to the ground during acceleration/deceleration, wind gust, and the puller motor abruptly stopping due to a torque limits. NHTSA would like to implement crash detection to stop leg and arm motion when the mannequin would hit the ground. NHTSA is requesting the following modifications to the mannequin base design: •· Decoupled joints at motor driven hips and shoulders. •· Mounting option for ground based motion. •· Crash detection to disable leg and arm motion. NHTSA recognizes weight of the mannequin will increase by a few pounds with the addition of the decoupled joints and mounting option for ground based motion. NHTSA shall provide information about their ground based motion platform mount to the contractor. Contractor Assigned Staff shall: Present a briefing on the analyses of the mannequin design modifications to the Contracting Officer's Representative (COR) and other NHTSA staff at the NHTSA Vehicle Research and Test Center in East Liberty, Ohio. Milestones: Complete the analyses of the mannequin design modifications. Deliverables: PowerPoint presentation discussing NHTSA proposed mannequin modifications. Electronic copies of all briefing materials shall be provided prior to the presentation of the design review. Schedule for Task 1: T h is task sh a l l be co m plet e d not m ore than 1 month after award of t h is Purchase Order. Task 2: Build Mannequin Base with NHTSA Approved Modifications The Contractor shall receive written authorization from the COR (TO) to proceed with Task 2 upon successful completion of task 1. The Contractor Assigned Staff shall: •· Build one (1) adult mannequin base with design modifications specified in Task 1. •· Build one (1) child mannequin base with design modifications specified in Task 1. Milestones: •· Complete one (1) adult mannequin base with design modifications. •· Complete one (1) child mannequin base with design modifications. Deliverables: •· Bi-weekly telephone status m eetings between the NHTSA Contracting Off i cer ' s Technical Representative (COR (TO)) and Cont r actor sta f f will b egin up o n award of this Purchase O r der. The C o ntra c t or ' s Project Ma n ager shall b e responsible for setting up the m eeting and establis h i ng t h e agenda . An MS word document will be emailed to all participants with the agenda prior to each meeting. Schedule for Task 2: •· T h is task sh a l l be co m plet e d not m ore than 5 months after written authorization from the COR to proceed with Task 2. Task 3: Test Track Evaluation The Contractor shall send appropriate Contractor personnel to VRTC in East Liberty, Ohio, for 1-2 days to assist with NHTSA test track evaluation. The purposes of this testing is: •1. Demonstrate the mannequin works as designed. •2. Support NHTSA in learning how to operate the mannequin. NHTSA will use 2 test scenarios to evaluate the mannequins. •· Mannequin Moving: Vehicle heading straight with mannequin crossing path •· Mannequin Stationary: Vehicle heading straight with mannequin stationary in center of test lane facing lateral to test vehicle. Test Procedure: •1. A test lane will be marked with bot dots. •2. Test vehicle will accelerate to the test speed and maintain. •3. Platform motion will be setup so that the test vehicle will impact the mannequin in the center of the test lane if no braking intervention has occurred. •4. Tests driver will be instructed to stop the vehicle after impact to avoid driving over the mannequin. The contractor shall demonstrate the following mannequin capabilities: •· Leg and arm motion cycle is adjustable for a range of mannequin motion up to 6 mph. •· Mannequin can be hit 3 times in a row by a passenger car at 25 mph and should not sustain permanent damage. •· Leg and arm joints decouple when subject to large forces. •· Wireless communication for triggering leg and arm motion should work when the test vehicle is approximately 100 feet away from the mannequin. •· Setup time between impacts should be under 5 minutes. •· Battery is sufficient to conduct 40 tests that require leg and arm motion for 5 second intervals with 5 minutes between tests (3.3 hours). •· Battery can be easily changed •· Detectable by camera, radar, and lidar. Table 1 Test Matrix Test Condition Vehicle Mannequin Motion PCAM Mannequin Start Position Mannequin Orientation Test Vehicle Speed (mph) Mannequin Speed (mph) Trials Evaluate 1 - moving NA outside test lane lateral 0 3.1 5 Leg/arm motion 2 - moving NA outside test lane lateral 0 6.2 5 Leg/arm motion 3 Veh_1 moving OFF outside test lane lateral 10 3.1 3 Durability 4 Veh_1 moving OFF outside test lane lateral 25 3.1 3 Durability 5 Veh_1 moving ON outside of test lane lateral 10 3.1 5 Detectable 6 Veh_2 stationary ON center of test lane lateral 10 0 5 Detectable NHTSA shall provide the test vehicles and ground based motion platform for the test track evaluation. NHTSA will not assess the stability of the mannequin on the platform for these tests. NHTSA recognizes additional tuning of the pole and magnetic base might be necessary to achieve stability during motion. Milestones: •· Test track evaluation 1-2 days at VRTC in East Liberty, Ohio Deliverables: •· Demonstrate the following mannequin capabilities outlined in task 3 Schedule for Task 3: •· T h is task sh a l l be co m plet e d not m ore than 1 month after the completion of task 2 Task 4: Deliver Mannequins to VRTC in East Liberty, Ohio The Contractor shall receive written authorization from the COR (TO) to proceed with Task 4 upon successful completion of task 3. The Contractor shall make arrangements to deliver the mannequins to VRTC in East Liberty, OH. Milestones: •· Deliver the mannequins to VRTC in East Liberty, Ohio Deliverables: •· One (1) adult mannequin base with design mods •· One (1) child mannequin base with design mods •· One (1) parts inventory (electronic copy preferred) Schedule for Task 4: T h is task sh a l l be co m plet e d not m ore than 1 month after the completion of task 3 SECTION E INSPECTION AND ACCEPTANCE E.2 INSPECTION AND/OR ACCEPTANCE The Contracting Officer's Representative (COR) as designated in this contract shall be responsible for performing the inspection of services rendered under this task orders and for recommending acceptance or correction of services that fail to meet the task order requirements to the Contracting Officer. SECTION F DELIVERIES OR PERFORMANCE F.2 PERIOD OF PERFORMANCE The period of performance for this task order shall be seven (7) months from date of award . F.5 DELIVERABLES / MILESTONES F.5.1 DELIVERABLES/MILESTONES SCHEDULE: Milestones Task Description Completion Date A Kick-off Meeting Within two weeks of award 1 Complete investigation of preliminary exploits found from any open vectors found in wirelessly probing the automotive system. 5 mos. from Start 1 Complete investigation of preliminary exploits found from probing two (2) vehicles CAN busses 2 Mos. from Start 2 PowerPoint presentation of the detailed test matrix documenting what is to be completed. 1 Mos. after Task 1. 2 PowerPoint or Word document describing the tests, equipment needed, and procedures to conduct them. Table 5. prior to each test. 1 Mos. after Task 1. 3 Complete preparation of vehicle 1. 5 Mos. From Start 3 Complete preparation of vehicle 2. 7 Mos. From Start 3 Complete preparation of vehicle 3. 9 Mos. From Start 4 Complete testing vehicle 1 9 Mos. From Start 4 Complete testing vehicle 2 10 Mos. From Start 4 Complete testing vehicle 3 11 Mos. From Start Deliverables Task Description Format # of Copies Due Date 1 PowerPoint presentation detailing the results of any exploits found in vehicle testing. The PowerPoint should address each of the bullets above at a minimum and report findings. Electronic MS PP. 1 7 Mos. from Start 3 PowerPoint or Word document documenting the data intended to be collected and how it will be digitally stored (sample rate, filtering, signal conditioning, etc.). Electronic PP or Word 1 5 Mos. from Start 3 Photo documentation of each vehicle and the test setup. Electronic 1 Ongoing with each vehicle. 3 Description of any video data intended to be collected (Number of cameras and approximate view of interest (i.e. what will it record?) Electronic PP or Word 1 Ongoing, finished 11 mos. from start when all data collected. 4 Filtered and unfiltered data placed on the Crash Avoidance network archived hard drive storage. Electronic 1 12 mos. from Start 4 Digital video and photo documentation of each vehicle tested. Electronic 1 11 mos. from start 4 All collected data shall be available in Matlab format within one day of the completion of the test. Electronic 1 12 mos. from start and each test day. 5 PowerPoint summary of all results from the data with relevant tables, graphs, and photos/video documenting both qualitative and quantitative results. Electronic MS PP. 1 13 mos. from Start 6 PowerPoint presentation that summarizes the countermeasures and documents how they address the vulnerabilities. Areas 1where no countermeasure is identified should be specially called out. Electronic MS PP. 1 14 mos. from Start 7 Draft Report Electronic MS Word 1 15 mos. from Start F.5.2 PLACE OF DELIVERY/NUMBER OF COPIES Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses: Electronic files are acceptable. Mailing Address Deliverable Item Numbers Number of Deliverable Copies U.S.DOT/NHTSA Vehicle Research and Test Center Mailing Address: P.O. Box B37, East Liberty, OH 43319 Shipping Address: 10820 State Route 347 - Building 60, East Liberty, OH 43319 E-mail Address: heath.albrecht @dot.gov 1,3,4, 5, 6, & 7 1 Period of Performance The Period of Performance/Date of Delivery is 7 months after date of award. The Contractor shall assume an estimated delivery date of 09 March 2015. Place of Delivery: National Highway Traffic Safety Administration (NHTSA)/Vehicle Research Test Center (VRTC) Attention: Heath Albrecht 10820 SR 347; Bldg. 60 East Liberty, OH 43319-0337 Payment The vendor shall be paid in accordance with FAR 52.212-4 (i) and Trustees of Indiana University prescribed payment terms. Invoice The Government may be billed either at the end of each month after the Government receives and has accepted services/supplies or at the end of each Firm Fixed Price (FFP) performance period. SUBMISSION OF INVOICES Designated Billing Office The Contractor shall submit one (1) original copy to the following address: DOT/National Highway Traffic Safety Administration Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126 Or The Contractor may submit one (1) original copy to the following email address:
[email protected] In order to be considered a "proper invoice," the following information must be included: •1) Name and address of the Contractor. •2) Invoice date and invoice number. The Contractor should date invoices as close as possible to the date of the mailing or transmission. •3) Timeframe covered by the invoice. •4) NHTSA Contract number. To be determined •5) Task Order Number (as applicable). •6) NHTSA Contracting Officer's Name. To be determined •7) NHTSA Contracting Officer's Representative's name. Heath Albrecht •8) Itemization of costs to include: •a) Contract Line Item Number (CLIN); •b) Number of hours worked for each Labor Category billed; •c) Associated Labor Rate for each Labor Category billed; •d) Total reimbursement requested for that specific invoice; and •e) Cumulative Total of reimbursements to date (for that Task/Delivery Order). Labor charges are to be substantiated by individual daily job time cards or a record of records to be retained by the Contractor and made available for the Government's inspection on an "as-required" basis. Name and address of contractor official where questions regarding payment should be referred. The Contractor shall certify that the hours worked and Labor Categories being charged to the Government are correct, and that the dollar amounts invoiced were incurred for the work billed. If the invoice does not comply with these requirements, the invoice will be returned as an improper invoice within seven (15) calendar days after receipt. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (May 2014) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-50 Combating Trafficking in Persons Feb 2009 52.233-3 Protest After Award Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items. 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jul 2013 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Aug 2013 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters Jul 2013 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations May 2012 52.219-6 Notice of Total Small Business Aside Nov 2011 52.219-7 Notice of Partial Small Business Set-Aside June 2003 52.219-28 Post Award Small Business Program Representation Jul 2013 52.222-3 Convict Labor June 2003 52.222-19 Child Labor-Cooperation with Authorities and Remedies Jan 2014 52.222-21 Prohibition of Segregated Facilities Feb 1999 52.222-26 Equal Opportunity Mar 2007 52.222-35 Equal Opportunity for Veterans Sep 2010 52.222-36 Affirmative Action for Workers with Disabilities Oct 2010 52.222-37 Employment Reports on Veterans Sep 2010 52.222-40 Notification of Employee Rights Under the National Labor Relations Act Dec 2010 52.223-15 Energy Efficiency in Energy-Consuming Products Dec 2007 52.223-16 IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products Dec 2007 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug 2011 52.225-1 Buy American Act-Supplies May 2014 52.225-3 Buy American Act--Free Trade Agreements-Israeli Trade Act May 2014 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008 52.232-29 Terms for Financing of Purchases of Commercial Items Feb 2002 52.232-33 Payment by Electronic Funds Transfer- System for Award Management Jul 2013 52.239-1 Privacy or Security Safeguards Aug 1996 (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: None at this time (d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17. (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965, (May 2014), (41 U.S.C. 351, et seq .) (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. 351, et seq .) (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. 351, et seq. ) (xii) 52.222-54, Employment Eligibility Verification (Aug 2013). (xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xv) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) FAR 52.233-2 Service of Protest (Sep 2006) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer at the address below: National Highway Traffic Safety Administration Office of Acquisition Management Attn: Ross Jeffries 1200 New Jersey Avenue, Southeast Washington, DC 20590 Acknowledgement of receipt is confirmed by obtaining a written and dated document from Robin Gates, Contracting Officer. FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/ . 52.212-1 Instructions to Offerors-Commercial Items Apr 2014 52.212-3 Offeror Representations and Certifications - Commercial Items * see item 8 below May 2014 52.212-4 Contract Terms and Conditions - Commercial Items May 2014 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran- Representation and Certification Dec 2012 Please note: *All Offerors and prospective contractors must be registered in the System for Award Management (SAM) with their Online Representations and Certifications Applications (ORCA) at https://www.sam.gov/portal/public/SAM/ or must provide a completed copy of 52.212-3 with their quotation. DEPARTMENT OF TRANSPORTATION ACQUISITION REGULATIONS (48 CHAPTER 12) CLAUSES TAR 1252.223-73 Seat Belt Use Policies and Programs (Apr 2005) INTRUCTIONS TO OFFERORS SUBMITTING QUOTES FAR 52.212-1 Instructions to Offerors - Commercial Items (May 2014), applies to this acquisition. Technical Capability and Price shall be contained in one volume. Offers must include the following information: •1. The solicitation Number •2. The time specified in the solicitation for receipt of offers •3. The name, address, and telephone number of the Offeror •4. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary •5. Terms of any express warranty •6. Price and any discount terms •7. "Remit to" address, if different than mailing address •8. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the Offeror shall complete electronically) •9. Acknowledgment of Solicitation Amendments . •10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information) . The following information should be included in the PRICE QUOTE: The price quote should be structured to mirror the layout as featured in TECHNICAL SPECIFICIATIONS and are ASSUMPTIONS AND CONDITIONS Contractors are expected to perform all tasks associated with the Technical Capability Statement contained herein. Contractors specifying any assumptions, conditions, or exceptions in their quotes which are not agreeable to the Government may be considered non-responsive and rejected. Further, the Government will reject a Contractor's quote containing any qualifications placed on their quoted price for work performed that are within the scope of the awarded purchase order. FAR 52.212-2 Evaluation - Commercial Items (Apr 2014) (a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers (listed in descending order of importance): •1. Technical Capability •2. Price •3. Past Performance - The Government shall consider information obtained through the Past Performance Information Retrieval System (PPIRS). Past performance will be utilized to determine the quality of the Schedule Contractor's past performance as it relates to the probability of success of the required effort. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance. When combined Technical Capability and Past Performance are more important than price. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) ADDITIONAL INFO: Questions pertaining to this acquisition should addressed to Donald "Keith" Thorndyke II, Contract Specialist, via email at
[email protected] as soon as possible but no later than 9 AM EST Wednesday, 16 July 2014. Phone calls will not be entertained. Quotations shall be transmitted electronically via email to Keith Thorndyke on or before Wednesday, 23 July 2014 no later than 9 AM EST. LIST OF EXHIBITS 1. Justification for other than full and open competition.