Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number DTNH22-03-R-08157 applies and is being issued as a Request for Quote (RFQ). This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2001-11. Competition for this requirement is "full and open." The National Highway Traffic Safety Administration (NHTSA), Vehicle Research and Test Center (VRTC) has a requirement to lease select 2003 model year passenger vehicles and trucks for a period of 12 months. All vehicles must have automatic transmissions. The vehicles shall not be pre-owned, demonstration, or loaner units. Mileage at time of delivery shall not exceed 150 miles. Basic models without optional equipment (other than automatic transmission) are preferred. Delivery shall be FOB: Destination to the Vehicle Research and Test Center, 10820 State Route 347 - Building 60, East Liberty, OH 43319 with final inspection and acceptance at destination. VRTC intends to negotiate a firm-fixed price order for the lease of a quantity of one (1) each of the following passenger vehicles and trucks: Line Item 001 -BMW X5, 4 door; Line Item 002 -Dodge Ram 1500 Pickup Truck, 4 x 4; Line Item 003 - Dodge Ram 1500 Pickup Truck, 4 x 2; Line Item 004 - Ford Expedition, 4 door, 4 x 4; Line Item 005 - Ford Expedition, 4 door, 4 x 2; Line Item 006 - Ford Explorer Sport Trac, 4 door, 4 x 4; Line Item 007 - Ford Explorer Sport Trac, 4 door, 4 x 2; Line Item 008 - Honda Element, 4 door, 4 x 4; Line Item 009 - Honda Element, 4 door, 4 x 2; Line Item 010 - Honda Pilot, 4 door; Line Item 011 - Kia Sorento, 4 door, 4 x 4; Line Item 012 - Kia Sorento, 4 door, 4 x 2; Line Item 013 - Mercedes ML Class, 4 door; Line Item 014 - Mitsubishi Outlander, 4 door, 4 x 4; Line Item 015 - Mitsubishi Outlander, 4 door, 4 x 2; Line Item 016 - Nissan Murano, 4 door, 4 x 4; Line Item 017 - Nissan Murano, 4 door, 4 x 2; Line Item 18 - Subaru Forester, 4 door wagon; Line Item 019 - Toyota Tacoma Pickup Truck, Extended cab, 4 x 4; Line Item 020 - Toyota Tacoma Pickup Truck, Extended cab, 4 x 2; Line Item 021 - Toyota Tundra Access Pickup Truck, 4 door, 4 x 4; Line Item 022 - Toyota Tundra Access Pickup Truck, 4 door, 4 x 2; Line Item 023 - Volvo XC90, 4 door; Line Item 024 - Chevrolet Silverado Pickup Truck, Extended Cab, 4 x 4; Line Item 025 - Chevrolet Silverado Pickup Truck, Extended Cab, 4 x 2; Line Item 026 - Chevrolet Trailblazer, 4 door, 4 x 4; Line Item 027 - Chevrolet Trailblazer, 4 door, 4 x 2; Line Item 028 - Ford Explorer, 4 door, 4 x 4; Line Item 029 - Ford Explorer, 4 door, 4 x 2; Line Item 030 - Ford Focus, 4 door wagon; Line Item 031 - Jeep Liberty, 4 door 4 x 4; Line Item 032 - Jeep Liberty, 4 door, 4 x 2; Line Item 033 - Subaru Outback, 4 door wagon; Line Item 034 - Toyota Echo, 4 door Sedan; Line Item 035 - Toyota Sequoia, 4 door, 4 x 4; Line Item 036 - Toyota Sequoia, 4 door, 4 x 2. The Government will use the vehicles in dynamic rollover testing. The Government will affix outriggers to the vehicles to ensure rollover does not occur during testing. Once removed, outriggers will leave no visual signs of use. Any damage to vehicles caused by this testing is not probable but if occurring, will be handled in accordance with the terms of the commercial lease. Estimated mileage at the end of the lease term is less than 2000 miles per vehicle. New tires and wheels will be installed on each vehicle at the end of the lease term at the expense of the Government. The U. S. Government is self-insured. The Government may desire to purchase some vehicles after expiration of the lease. Any purchase of vehicles will be negotiated separately from this lease agreement and effected through execution of a separate purchase order. Delivery of line items 001 through 036 is required by the government within 45 days after award. Delivery may be accomplished on an "as available" basis; not all vehicles at once. Quotations must contain: 1) Prices - monthly lease cost shall be submitted on a line item basis. As applicable, any proposed discounts, on a most-favored customer basis, shall be identified. Lease cost will be paid: 1 month at time of delivery, every 30 days thereafter for the next 11 months. 2) Detailed description of vehicle proposed. 3) Description of lease terms. 4) Confirmation that delivery can be made within the stated required delivery time. 5) Brief history of leasing experience, bank affiliation and company history. 6) Name of and signature of an authorized company representative along with telephone and fax number. The following FAR provisions and clauses apply to this acquisition: FAR 52.212-1 Instructions to Offerors - Commercial Items; 52.212-2 Evaluation - Commercial Items. The government may award a purchase order resulting from this RFQ to the responsible contractor whose quote, conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors, listed in descending order of importance, will be used to evaluate quotations: (1) Ability to deliver the vehicles in the required time frame (2) Lease Cost and Terms (3) Past Performance. For evaluation of Past Performance, the offeror must provide at least two references for contracts/purchase orders of similar services within the last three (3) years. Each reference must include customer's name and address, contact person, date of performance, telephone number and contract value. A completed copy of FAR 52.212-3 Offeror Representations and Certifications - Commercial items must be submitted with the quote. FAR 52.212-4, Contract Terms and Conditions - Commercial Items apply. Under 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items, the following clauses are incorporated by reference: 52.203-6 Restrictions on Subcontractor Sales to the Government, Alternate I ; 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (if the quoter elects to waive the preference, it shall so indicate in its quotation); 52.219-8 Utilization of Small Business Concerns; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36 Affirmative Action for Workers with Disabilities; 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-19 Child Labor-Cooperation with Authorities and Remedies; 52.232-34, Payment by Electronic Funds Transfer- Other than Central Contractor Registration; 52.208-4 Vehicle Lease Payments, 52.208-5 Condition of Leased Vehicles. Full text of the clauses may be accessed electronically at the internet site http;//www.arnet.gov/far. Quotations may be submitted for any, or all of the vehicles listed. Quotations are to be forwarded to the following address, to be received no later than 2:00 p.m., January 23, 2003: Vehicle Research & Test Center, P.O. Box B-37, East Liberty, OH 43319, Attn: Robin R. Esser, Contracting Officer. The anticipated award date is January 31, 2003. The Government may award one (1) purchase order for the above requirement or multiple awards may be made.