Description
Department of Transportation (DOT) Credit Programs Portfolio Management System Request for Information (RFI) Request Statement The U. S. Department of Transportation (DOT) seeks information regarding existing Commercial-Off-The-Shelf (COTS) and Government-Off-The-Shelf (GOTS) products capable of supporting DOT-wide credit portfolio management requirements. DOT's objective is to implement and deploy a Credit Program Portfolio Management System (CPPMS). The credit programs, whose requirements will need to be met, include: 1. The Title XI Program provides a full faith and credit guarantee by the U.S. Government of debt obligations issued by (1) U.S. or foreign ship owners for the purpose of financing or refinancing either U.S. flag vessels or eligible export vessels constructed, reconstructed, or reconditioned in U.S. shipyards; and (2) U.S. shipyards for the purpose of financing advanced shipbuilding technology and modern shipbuilding technology of a privately owned general shipyard facility located in the United States. 2. The TIFIA Program provides credit assistance for major surface transportation projects, including secure (direct) loans, loan guarantees, and standby lines of credit to project sponsors (borrowers). Eligible projects include highway, transit, passenger rail and intermodal facilities. 3. The RRIF Program directs loans and loan guarantees available for the (a) Acquisition, improvement, or rehabilitation of intermodal or rail equipment or facilities, including track, components of track, bridges, yards, buildings, and shops; (b) Refinancing of outstanding debt incurred for the previous purposes; and (c) Development or establishment of new intermodal or railroad facilities. Desired Capabilities DOT's oversight responsibility for these programs encompasses the entire life cycle of assistance beginning with the submission of applications through the final maturity of the credit instrument. The CPPMS must meet the requirements of DOT's credit programs whose portfolios differ in many areas, e.g. number of outstanding credit commitments, average amount of credit assistance, borrower characteristics, and risk profile. DOT intends to adopt a consistent approach to monitoring projects across all credit programs. As described in the attached CPPMS Functional Requirements Document (FRD), DOT is interested in systems with capabilities associated with: Portfolio management as it relates to tracking of the portfolio of agreements to support efficient and effective administration of DOT credit programs. Within the portfolio, each agreement is to be managed from origination to close. Tracking includes the ability to: capture agreement information; record internal and third party reviews, reports, memoranda, and analyses; and track approvals and comments. In addition, significant importance is placed on risk management of the portfolio. Monitoring as it relates to tracking of basic agreement information as well as periodic financial, insurance, status and other compliance reviews to assess compliance with the terms and conditions of the credit agreement, continuing credit quality, financial/operational performance, and the ability of the borrower to repay its obligations. In addition, DOT is interested in any 'tickler' system alerting people when a date or deadline is approaching and a full range of reporting capabilities related to monitoring. The system should be capable of identifying certain compliance violations and providing trend analyses of key financial factors. Note: specific information to be tracked and monitored shall vary between programs. Customer management as it relates to tracking of customer (i.e. applicants, project sponsors, contacts) information and related correspondence. All forms of communication related to applicant/project would be tracked. Data would be captured from the application stage through the close out of the credit facility. Document management as it relates to the storage of electronic artifacts within the portfolio (letters of interest, applications, credit reports, executed credit agreements, amendments to credit documents, construction status reports, disbursement requests, etc). Document management includes structured/logical file storage, intelligent and searchable metadata, and versioning of artifacts. DOT is interested in a paperless environment through integrated document imaging. In addition, although not covered in the CPPMS FRD, DOT is interested in a system that would also be capable of supporting loan servicing. Loan servicing would encompass tracking of all financial transactions related to a credit obligation. This would include maintaining accounting ledgers for each loan/credit instrument for the purpose of calculating loan balances, amortization of principal and interest, penalties and fees owed and for recording receipt of payments. Loan servicing features would also include automated notices of payment and/or fees due and an automated interface with the DOT's core financial system to record and track credit obligations. DOT's objective is to have an integrated system that meets its functional requirements so that the user is able to have one view into the system such that, at whatever level the individual is using the system, he or she can obtain the information needed efficiently and effectively through electronic means. However, this does not mean that all information would be physically located in the same database, but that the system elements would be linked and operated in an integrated fashion. Further, in order to support requirements, the CPPMS should generate standard reports and have the ability to create custom and/or ad hoc reports, with a user-friendly query tool (preferably graphics-based) that facilitates reporting rapidly on any required data elements. DOT will be evaluating a range of options to meet its credit portfolio monitoring requirements, from an in-house custom-designed system to off-the-shelf software. Further, DOT recognizes that a single product may not meet all required attributes. Submittals To assist us in our review process, please provide the following in your submittal: 1. Description of the proposed system demonstrating how the system meets DOT's requirements. Demonstrations of product capabilities either through web links, CD-Rom, or site visits are encouraged. 2. Description of the technologies upon which these systems are based. Relevant information includes the operating system, Web-based vs. client/server, database, COTS vs. Custom development, etc. 3. Information relating to implementation approach, including the degree to which the system has a modular structure capable of phased implementation. Please address any third party software/tools that would be required to provide necessary functionality. 4. Information on the pricing structure for licenses, configuration, customization, and maintenance. 5. Identification of who would own or operate the system or options available. 6. Information on other public entities and businesses currently using the system, including references with contact information. Period of Performance Responses are to be submitted to DOT not later than October 17, 2005. Notes This request makes no implication of future work and does not represent a commitment by DOT or any of the offices within DOT.