Subject to FAR Clause 52.215-3, entitled Solicitation for Information of Planning Purpose, this announcement constitutes a Sources Sought for information and planning purposes requires delivery of Safety/Occupational footwear, sold from contractor-owned, contractor operated store front, trailers or trucks suitable for dispensing footwear at Naval District Washington Fire Stations. This is not a solicitation announcement for proposals and no contract will be awarded from this announcement. It is not to be construed in any way as a commitment by the Government, nor will the Government pay for the information submitted in response. The Government plans to procure this service as Commercial Items as defined in FAR 2.101. Service Location: Services will be provided on Monday, Tuesday and Thursday to cover all work groups and will occur once per year at each district, and hours of operation available from 0730-1500. Districts include Bethesda MD, Annapolis MD, JBAB Air Force Base DC, Indian Head MD, Dahlgren VA, and Patuxent Naval Base MD Sources Sought VENDOR RESPONSE Reponses to this Sources Sought shall be submitted electronically to Bridget Fleming at
[email protected] by 2:00 PM EST on 30 June 2022. Responses shall include the following information in this format: Part I. Business Information: 1. Company Name: 2. Type and Size of Business: 3. Manufacturer: 4. CAGE Code: 5. Company Point of Contact: c. Telephone: d. E-mail address: 7. Business Address: 8. Web page URL: 9. Pricing information 10. Availability on GSA, SeaPort-e contract vehicle, or other applicable contract vehicle. STATEMENT OF WORK For Naval District Washington Fire and Emergency Services Regional Safety Shoes/Boots I- SCOPE: The Naval District Washington Fire Department (NDWFD) has a requirement for Industrial Safety/Occupational shoes to protect employees from foot injuries. The Government requires delivery of Safety/Occupational footwear, sold from contractor-owned, contractor operated store front, trailers or trucks suitable for dispensing footwear at Naval District Washington Fire Stations. Services will be provided on Monday, Tuesday and Thursday to cover all work groups and will occur once per year at each district, and hours of operation available from 0730-1500. Districts include Bethesda MD, Annapolis MD JBAB Air Force Base DC, Indian Head MD, Dahlgren VA, and Patuxent Naval Base MD Whenever a Federal Holiday falls on the scheduled visit, operations will be rescheduled one week later. Whenever services cannot be provided due to inclement weather, natural disasters, or national emergencies operations will be cancelled for that month. The Contractor shall notify the Assistant Fire Chief of Tech Services as soon as practicable whenever services cannot be provided. The purpose of this contract is to provide quality safety shoes in a timely manner to Government NDW Fire Department employees. II - REQUIREMENTS: a) Contractor will stock and make available for purchase a variety of styles, colors, sizes, and brands from at least two different nationally recognized major manufacturers of safety shoes (ex: Danner, Dr. Martens, Timberland, Vulcan, Wolverine, Keen, Chippewa Boots, Warson Group, Rocky Brands, Work Zone, Black Diamond Group, Bates, Reebok) in both women and men shoes. b) Footwear must meet or exceed the American Society of Testing Materials (ASTM) F2413 standard. At least one shoe of each pair shall be stamped, stitched, or have a sewn-in label on the inside of the footwear that indicates that the footwear meets the ASTM requirements. c) When footwear is not available for issue the same day, the Contractor shall deliver the footwear to the employee at no additional cost. Ninety percent of all orders not available for same day issuance (backorders) normally shall be filled and delivered within 7-10 business days of order receipt. If an order should take longer than 30 days, the employee and the Safety Shoe Coordinator must be notified. d) The Contractor shall assist the Government employee in fitting shoes and will recommend the proper size of footwear. The Contractor shall provide all measuring devices and fitting tools required to provide the employee with the best fit. e) In order to accommodate NDWFD authorized allowance, the Contractor shall provide at least 5 different styles of safety shoes/boots that do not exceed $125.00 per pair of safety shoes/boots. If the price exceeds the $125.00 allowance the employee is responsible to pay the difference at the time of order. f) The Contractor shall provide the Assistant Fire Chief of Tech Services a receipt for each shoe purchase identifying the following: Employee Name Employee Work Address (for backorders and online orders only) Date Shoe Details (Style, or Stock Number, or Description) Size Shoe Cost Subsidy/Government Authorized Allocation g) The Contractor shall not charge more than their current published catalog price/price list. h) Non NDWFD employees may wish to procure shoes during scheduled visits and such sales are authorized. However, any payment or reimbursement for services rendered or products sold is solely between the Contractor and the non- NDWFD employee and their employing agency. i) If the issued footwear does not fit properly, the Contractor shall replace unworn footwear within 45 calendar days after the employee has signed the receipt of footwear. Unworn is defined as showing no evidence of wear or soiling, such as when worn on carpeting only. j) If a manufacturer’s defect or material failure is discovered within 90 days of receipt (e.g. heel comes loose, soles delaminate, or stitching separates) the Contractor shall replace the footwear at their expense normally within 35 calendar days. The Contractor is not required to issue replacement footwear at the Contractors expense if excessive wear or abuse such as cuts, burns from heat, or chemical contamination is apparent. If disagreements arise, the Contractor will direct the employee to the Assistant Fire Chief of Tech Services with details of the disagreement. k) Cost for maintenance such as resoling, reconditioning, or cobbler services are NOT included in the contract and therefore are not reimbursable under the contract. l) The Contractor’s standard commercial return/refund policy will apply to all employee footwear purchases. The policy must be clearly displayed. m) Contactor shall provide his own power for illumination, heating, and cooling. The Government will provide access to a restroom at no charge to the Contractor. n) Contractor shall provide a point-of-contact with phone number and email address to the Assistant Fire Chief of Tech Services upon Award. o) Catalogs, descriptive literature, and price lists, must be provided to the technical point of contact within 5 business days after contract award and updated whenever new models/brands are introduced, upon request, or when prices change. p) Shoes by style and major feature such as: Conductive and Non Conductive Steel Toe Composite Water Proof Puncture Resistant Electrical Hazard Static Dissipative Regular/Wide/Extra Wide Multi colored Multi size Again, this is not a request for a proposal. Respondents will not be notified of the results and the U.S. Government is not required to answer any questions submitted in regards to this RFI. Please note the information within this pre-solicitation synopsis will be updated and/or may change prior to an official synopsis/solicitation, if any.