This notice is a DRAFT combined synopsis/solicitation for commercial items (as defined in Far part 2.1), reference number M67854-05-S-1043, prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement is not a solicitation; proposals are NOT being requested at this time. On behalf of the Marine Corps Systems Command (MCSC), Infantry Weapons Systems (IWS), Optics and Non-Lethal Systems (ONS) this notice requests comments from interested vendors regarding the procurement of the Scout Sniper Day Scope (SSDS) for the M40A3 and M82A3 rifles. The SSDS is being procured utilizing full and open, best value competition. A separate RFP for a scope mounting system will be issued immediately following award of the SSDS. The Government intends to award two separate contracts: one for the M40A3 SSDS, and another for the M82A3 SSDS; however, in the event a single offeror proposes one scope that meets the requirements of both the M40A3 and the M82A3, a single Offeror may be awarded both contracts (reference Section 3.7.2 of the Purchase Description). The Government anticipates issuing a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity contract (DPAS rated DO-A5) to the successful offeror(s) representing the best value to the Government. The provisions at FAR Part 52.212-1 Instructions to Offerors – Commercial Items apply to this acquisition. All future information relative to this procurement, including all documentation such as the Purchase Description, Statement of Work (SOW), SSDS Performance Metric Matrix, Past Performance Matrix, and FAR Part 52.212-3, Offeror Representations and Certifications Template will be available to industry through the MARCORSYSCOM website: www.marcorsyscom.usmc.mil. Offerors shall submit separate technical and business proposals along with (5) product (bid) samples with their proposal for the M40A3 and (5) product (bid) samples with their proposal for the M82A3 as an element of their offer. Offerors shall state the price of the bid samples on page 1 of the business volume. The Government will evaluate proposals in accordance with FAR Part 52.212-2, Evaluation-Commercial Items as detailed below. Offerors shall include a completed copy of the provision at FAR Part 52.212-3, Offeror Representations and Certifications, with their offers. The clause at FAR Part 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. CLIN STRUCTURE: The Government intends to utilize the following Contract Line Item Number (CLIN) structure, but actual CLIN structure may vary as a result of the individual selected offeror(s)’ proposal(s). In the event separate contracts are awarded for the M40A3 SSDS and the M82A3 SSDS the below CLIN structure will be altered. Offerors bidding on only one SSDS should mark “NA” for CLIN 0001 or CLIN 0002, as appropriate for the purpose of this proposal. 0001 – SSDS, M40A3, includes packaging; 0002 – SSDS, M82A3, includes packaging; 0003 – Miscellaneous Handling and Shipping (Price TBD – may include overseas locations, i.e., Okinawa, Japan); 0004 – Replacement parts; 0004AA, etc. – List applicable replacement parts; 0005 – Training package; 0006 – Contractor level repair; 0006AA – List applicable levels of repair. The minimum purchase for CLIN 0001 is 600 units. The maximum purchase for CLIN 0001 is 10,000 units. The minimum purchase for CLIN 0002 is 100 units. The maximum purchase for CLIN 0002 is 7,500 units. The Program Office intends to procure at least the minimum units of CLIN 0001 and 0002; however, additional units may be purchased as other Government sources show interest. Minimum and Maximum purchase information for CLINs 0003-0006 will be negotiated with the selected offeror(s). This contract shall be in effect for five years from the date of award. EVALUATION: The Government intends to complete an initial evaluation based on a review of written proposals and an examination of bid samples. If the Offeror intends to modify their bid sample (in the event of contract award) to meet the requirements of this solicitation, the offeror must clearly state the intended modifications in the technical volume of their proposal and demonstrate how the stated modifications will meet the Government requirements. Following the initial evaluation, the Government intends to establish a competitive range, at which time the Government will conduct optical performance tests, environmental tests, and a Limited User Evaluation (LUE) and may hold discussions in accordance with FAR 15.306. The Government will reimburse Offerors, whose proposals are included in the competitive range, for their bid samples. Bid samples, for Offerors whose proposals are not included in the competitive range, will be returned to the respective Offerors at Government expense in a manner similar to that in which the bid samples were shipped to the Government. In making its “best value” determination, the Government will consider the following non-cost/price factors, in order of importance: (1) Technical Capability, (2) Integrated Logistics Support, and (3) Past Performance. The Government will assign an acceptability rating for and assess the risk associated with each factor for every proposal. In accordance with Section 3.7 of the SSDS Purchase Description, evaluation credit will be given for technical solutions exceeding mandatory minimums. These factors when combined are significantly more important than price; however, the importance of price as a factor in the final determination increases with the degree of equality in the overall technical merit of the proposals. As such, price will be evaluated, but not rated. Technical Volume Content: Offerors shall be required to address each requirement listed in the RFP. Offerors shall show that their product(s) meet all KPPs and provide any data available to substantiate their claims. Offerors shall further submit a Certificate of Compliance with the bid samples, certifying that all requirements have been met (reference Section 4.3.3 of the Purchase Description). Offerors may use product literature in their technical proposals; however, any ambiguities noted in the technical capability of the products may have an adverse impact on proposal evaluation. The technical volume portion of the proposal shall be specific, detailed, and comprehensive enough to enable technical personnel to make a thorough evaluation of its contents. All ILS items shall be addressed in the Technical Volume. Additionally offerors should address any Contractor Logistics Support (CLS) items such as non-warranty repair, training, etc. Business Volume Content: The Business volume shall include a one-page Executive Summary briefly describing the overall technical approach. Offerors shall include: Contractor Name, Address, DUNS, Cage Code, and Tax Identification Number (TIN). Offerors shall be required to provide price information for each of the quantity increments listed below along with a proposed delivery schedule for the first 600 units of CLIN 0001 and the first 100 units of CLIN 0002. The first 600 items of CLIN 0001 shall be delivered not later than 150 days after receipt of first delivery order. Delivery Order Increments:1-50, 51-100, 101-200, 201-400, 401-700, 701-1,000. The unit price of each delivery order will be determined by the number of units ordered on a given delivery order. Individual orders will be issued using the single price for the increment that corresponds to the total quantity being purchased on that order. Additionally, offerors shall provide price information for replacement parts (lens covers, turrets caps, scope covers, etc) associated with their proposed scope(s). Offerors shall separately price any proposed Contractor Logistics Support (CLS) items being offered. The Government reserves the right to purchase all, part, or none of the selected Offeror’s proposed CLS items. All cost and price information shall be rounded to the nearest dollar. Offerors shall include the past performance information detailed below in their Business Volume. Past Performance: The Government will collect and evaluate past performance information using OSD AT&L, A Guide to Collection and Use of Past Performance Information, Version 3 as a guide. Offerors shall provide at least three specific examples of favorable, recent past performance that illustrates evidence of their ability to produce, deliver, and warrant their product. Offerors shall ensure the past performance information includes names of technical and contracting officials, telephone numbers, addresses, e-mail, name of the product purchased, quantities, dates of the resulting contract, contract value, contract number, and a description of the items procured. Offerors without at least three specific examples of recent past performance (i.e., a new entrant into the market) will receive a neutral rating in Past Performance. Offerors shall include past performance in their Business Volume. Submission Criteria: Offerors should read the terms and conditions of this solicitation carefully and refer any questions to the Procuring Contracting Officer (PCO). Proposals shall be prepared using “Arial” or “Times New Roman” 12-point font style on 8 ½ x 11inch white paper. Tables and illustrations may use a reduced font style, not less than 8 points. Foldouts are not allowed. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of the submitting Offeror, the RFP number, and page number in the header or footer. Page count for the technical volume shall not exceed 25 pages, excluding product literature. Page count for the business proposal shall not exceed 10 pages. Offerors shall submit both the technical volume and business volume on a single master CD-ROM, along with (5) hard copies. The proposals should include any supporting information that illustrates the degree of product compliance, quality, safety, and reliability. There is no limitation for the content of the CD-ROM; however additional material provided on the CD-ROM shall be appropriately referenced in the written proposal, and the Government is only obligated to consider the 35-page written submission. Additional information included on the CD-ROM will not be considered a stand-alone element of the offer. To support their business offer, Offerors are requested to submit electronic pricing workups (e.g., Schedule of Supplies) (e.g., MS Excel) inclusive of formulas, on the CD-ROM. If conflicts arise between the material presented in the proposal and the master CD-ROM, the precedence for consideration shall be with the information on the CD-ROM. Questions or comments concerning this DRAFT RFP should be addressed to Major Richard Hollen, no later than 1:00 PM (EST) 23 March 2005. Proposal Content: Describe your ability to currently meet the performance requirements stated in the Purchase Description for the SSDS. Ensure that your stated response Addresses all requirements of the Purchase Description and SOW (to include Integrated Logistics Support [ILS] and Contractor Logistics Support [CLS] information, includes a completed SSDS Performance Metric Matrix, Certificate of Compliance, a Past Performance Matrix, FAR Part 52.212-3, completed Offeror Representations and Certifications, and addresses any specific commercial, or extended warranty provisions. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the Offer’s specified expiration time, the Government reserves the right to accept an offer (or part of an offer), with or without negotiations. THIS IS A DRAFT COMBINED SYNOPSIS/SOLICITATION; HOWEVER, PROPOSAL DUE DATES ARE NOT EXPECTED TO CHANGE. Point of Contact Major Richard Hollen, Contracting Officer, Phone 703-432-3568, Fax 703-432-3526, email
[email protected] Sealed technical and business volumes should be hand-carried or express mailed via USPS, UPS, or Federal Express, to arrive at the following location no later than 1:00 PM (EST) 15 April 2005: COMMANDING GENERAL, Attn: Major Richard Hollen, IWS-ONS, MARCORSYSCOM, 2200 Lester Street, Quantico, VA 22134-6050. Bid samples should be hand-carried or express mailed via USPS, UPS, or Federal Express, to arrive at the following location no later than 1:00 PM (EST) 15 April 2005: COMMANDING GENERAL, MARINE CORPS SYSTEMS COMMAND, MATERIAL MANAGEMENT, SUPPLY OFFICER, ATTN: MR. MICHAEL FLANAGAN (ACCT Y-01), 2201A WILLIS STREET, QUANTICO, VA 22134-6050