This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (A) The solicitation number is HSCG31-14-Q-LBA355 and is issued as a Request for Quotation (RFQ). (B) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-72. (C) This acquisition is issued set-aside 100% for small business. The associated NAICS code is 443142 and the small business size standard is $30 million. (D) List CLINS, item descriptions, quantities and units of measure: CLIN 00001, To provide and install sound system (SEE ATTACHED FOR REQUIREMENTS) (E) Description/Statement of Work/Specification (SEE ATTACHED FOR REQUIREMENTS) FAR 52.237-1 -- Site Visit (Apr 1984). Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A coordinated site visit for interested parties will be held on May 9th at 0900 at the facility. All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with LCDR Smith - Phone: (650) 808-2970, email
[email protected]. **This will be the only site visit allowed.** (F) Date(s) and place(s) of delivery and acceptance. FOB: Destination. To be delivered, installed, and completed no later than 22 May 2014. (G) FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Addendum to FAR Povision52.212-1 - the following paragraphs are modified or added to the provision: (b) Submission of Offers. - Modified Submit signed and dated offers to the office specified in this solicitation at or before the exact date and time specified in this solicitation. Offers may be submitted on a company letterhead stationery. As a minimum, offers must show- (1) The solicitation number; (2) The date and time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items/services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. Please keep it under 5 pages long, but be detailed about what you are proposing. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount payment terms; (7) "Remit to" address, if different than mailing address; (8) Completed representations and certifications per FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall either complete electronically on sam.gov or send a completed copy with the quotation); (9) Acknowledgment of all Solicitation Amendments, if applicable; and (10) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for Acceptance of Offers. - Modified The offeror agrees to hold prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation. (k) System for Award Management. - Modified Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov. (H) FAR Provision 52.212-2, Evaluation-Commercial Items, is incorporated by reference and applies to this acquisition: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government price and other factors considered. The evaluation and award procedures in FAR 13.106 apply and will be: Lowest Price. Rejection of Unreasonable Offers: The Government may reject any quotation that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions, or unreasonably high or low in cost when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program. (I) Offerors are required to include a completed copy of FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (NOV 2013), with their offer. Offerors may complete FAR 52.212-3 online on SAM: https://www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online at SAM.gov and the information must be up-to-date and valid. (J) FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items (SEP 2013), is incorporated by reference and applies to this acquisition. (K) FAR Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (DEC 2013) is incorporated by reference and applies to this acquisition. The following FAR clauses cited in Clause 52.212-5 are applicable to the acquisition: SEE ATTACHED FOR APPLICABLE CLAUSES (L) A statement regarding any additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices: N/A. (M) The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation. (N) Date, time and place offers are due. Offers are due by Thursday, 15 May 2014. Submit offers to the following mailing address, e-mail address, or fax number by the offer due date and time: Mailing Address: United States Coast Guard, Base Alameda Coast Guard Island, Bldg 42 (P&C Dept) Alameda, CA 94501-5100 Attn: Michael T Hassett E-Mail Address:
[email protected] Fax Number: (510) 437-2793 (Attn: Contracting Officer) (O) Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist at
[email protected] no later than 13 May 2014, 4:00PM Pacific Time or the question may not be answered.