Description
Request for Proposals Solicitation DCSC-23-RFP-0166 DC Courts PgM Services The Courts are seeking a Contractor to provide agency Program Management (PgM) services and be an integrated part of the existing CPFMD team. The Contractor will support the Courts to formulate a PgMO that will improve the CPFMD’s overall performance, support the Courts to meet their strategic goals, support the Courts to meet their financial goals, and improve project performance and resolve project level issues by refining and institutionalizing standards for managing projects across the organization’s program. The Courts expectation is that the PgM contractor will support the CPFMD in program management, budget planning, project planning, organizing, securing, managing resources, procurement management, design management, construction management to achieve specific CPFMD goals. The PgM contractor will integrate into CPFMD to provide program support across the enterprise. The PgMO will lead the management and communication among multiple contractors to effectively administer the PgMO, including but not limited to, the Courts Architect Engineers and Planners (AEPs), the Construction Management (CM) contractor, the Quality Assurance (QA) contractor with clear roles defined for all players. The Contractor who is interested in partnering with the Courts and the CPFMD to formulate and become an integrated part of the Program Management Office (PgMO) will play a key role supporting the Courts to achieve the following objectives: Improve the CPFMD’s overall performance. Support the CPFMD and DC Courts to meet strategic goals. Support the CPFMD and DC Courts to meet financial goals. This list of items is not meant to be prescriptive, but identifies the expectations of the Courts and should provide the Contractor with a baseline for developing a plan to meet the objective: CPFMD Standard Operating Procedures (CPFMD SOP) lead the effort to draft, update, release, coach and ensure compliance with the CPFMD Standard Operating Procedures (SOP) program-wide. CPFMD Naming Convention . The Contractor selected shall provide all services necessary to lead the effort to finalize, release and ensure compliance with the CPFMD naming convention program- wide. CPFMD Document Control Standard. The Contractor shall provide all services necessary to lead the effort to finalize develop, release, coach and ensure compliance with a program and project document control standard. CPFMD Electronic Data Standard. The Contractor shall provide all services necessary to develop, release, coach and ensure compliance with an electronic data standard. CPFMD Division 01—General Requirements Specification The Contractor selected shall provide all services necessary to lead the effort to review, complete customization, release and ensure compliance with the CPFMD’s Division 01—General Requirements specification. CPFMD Integrated Program Schedule (CPFMD IPS) (Attachment, J.17). The Contractor selected shall be responsible for managing the program schedule and shall provide all services necessary to lead the effort to complete, maintain, and publish monthly updates of the CPFMD IPS. The District of Columbia Courts Facilities Master Plan (Attachment, J.12). Contractor shall provide all services necessary to lead the effort to track and facilitate all updates to and completion of all interrelated DC Courts planning documents. The Judiciary Square Master Plan - Washington, D.C. The Contractor selected shall provide sufficient services to lead the effort to Coordinate the ongoing AEP and master planner’s effort to update the DCC FMP The District of Columbia Courts Facilities Condition Assessment Report. The Contractor selected shall provide sufficient services to lead the effort to Lead the DC Courts FCA re-assessment effort and facilitate the completion of requirements, scope, facility projects identified in the DC Courts FCA. DC Courts Design Standards Lead the effort to update the existing DC Design Courts Standards. CONTRACTOR REQUIREMENTS The Contractor shall have the following demonstrable expertise: A Firm with extensive experience providing agency Program Management Services and leading integrated PgM/CM teams. Experience planning program scope for $200,000,000 plus programs and delineating it into constructible projects. Experience planning and developing program budgets for $200,000,000 plus programs Experience planning program schedule for $200,000,000 plus programs for use by teams with ranging experience levels and backgrounds. Experience facilitating the completion of master plans for multi-building campuses over multiple sites varying in scale and complexity. Experience developing acquisition strategies and preparing a range of RFP types (including Design Build) related to facility planning, design, construction, and maintenance. PERSONNEL NEEDED PgMO Program Manager PgMO Deputy Program Manager (dual role permissible) PgMO Construction Manager (dual role permissible) PgMO O&M Manager (dual role permissible) PgMO Design Manager (dual role permissible) PgMO QA Manager (dual role permissible) PgMO Space & Asset Manager (dual role permissible) PgMO Safety Manager (dual role permissible) PgMO Schedule Manager PgMO IT Liaison (dual role permissible) Certified Cost Certified Cost Estimator/Analyst (CCEA) ANTICIPATED PERIOD OF PERFORMANCE The resultant Award will consist of a total of five (5) years; a base two year ordering period and a three(3) one year option ordering periods. The base year is expected to start December 2023, followed by the optional ordering period. Individual task order period of performance will be determined at the task order level. ANTICIPATED CONTRACT TYPE The contract type is anticipated to be Cost Plus fixed Fee (CPFF) The Pre-Proposal Briefing (On-site Meeting) will be held on September 25, 2023 at 10:30 am: District of Columbia Courts 500 Indiana Avenue N.W. Moultrie Building, Training Room 4640 (4th floor east). Washington, D.C. 20001 OPENING DATE: October 30, 2023