Purchase/Supply of Diesel Fuel

Solicitation: HSFEHQ-09-Q-0048 Description: Diesel Fuel - Louisiana Contract Specialist Armetia Cato FEMA/AMD/Logistics Section 202-646-7978 (w) 202-646-3318 (fax) Contracting Officer: Mary M. Petruzzo FEMA/AMD/Logistics Section 202-646-2603 (w) 202-646-3318 (fax) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. HSFEHQ-09-Q-0048 is issued as a Request for Quotation (RFQ) pursuant to FAR Part 12.6. It is anticipated that one (1) Requirements Contract will result from this synopsis/solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26. This requirement is a Total Small Business Set-aside and the associated NAICS code is 424720. The small business size standard is 100 employees. Contract Line Item Number (CLIN) 0001 - Base Year - The period of performance is 3/16/09 - 3//15/2010. The Contractor shall provide diesel fuel (3 NAPG High Sulfur - off road only) to FEMA sites located throughout the state of Louisiana. The Contractor shall provide fuel trucks, appropriately licensed drivers/operators, all associated equipment, supplies, fuel, and personnel to handle and dispense hazards materials (diesel). The current delivery addresses are included in this line item; delivery shall be made approximately two (2) times per month on an as needed, on-call basis. Delivery shall be made within 72 hours of request for delivery. The minimum quantity is 6,400 gallons per year; the maximum quantity is 77,000 gallons per year. Current delivery addresses: Unit Price: $ (OPIS plus fixed price mark-up) Location 1: FEMA/THU, 5310 Old State Highway Lottie, LA 70756; 1 tank with 1,000 gallon capacity Monitor - Yes Location 2: FEMA/THU, 365 Old Airport Road DeRidder, LA 70634; 3 tanks with 500 gallon capacity each 2 with monitors/ 1 without monitor Location 3: FEMA/THU, 586 Schexnayder Lane Melville, LA 71353; 2 tanks with 500 gallon capacity each Monitors - Yes Location 4: FEMA/THU, 2695 N. Sherwood Forest Drive Baton Rouge, LA 70814; 1 tank with 1,000 gallon capacity Monitor - Yes CLIN 0002 - Option Year 1- The period of performance is 3/16/2010 - 3/15/2011 . The Contractor shall provide diesel fuel (3 NAPG High Sulfur - off road only) to FEMA sites located throughout the state of Louisiana. The Contractor shall provide fuel trucks, appropriately licensed drivers/operators, all associated equipment, supplies, fuel, and personnel to handle and dispense hazards materials (diesel). The current delivery addresses are included in this line item; delivery shall be made approximately two (2) times per month on an as needed, on-call basis. Delivery shall be made within 72 hours of request for delivery. The estimated minimum quantity is 6,400 gallons per year; the estimated maximum quantity is 77,000 gallons per year. Current delivery addresses same as CLIN 0001. Unit Price: $ (OPIS plus fixed price mark-up) CLIN 0003 Option Year 2 - The period of performance is 3/16/11 - 3/15/12. The Contractor shall provide diesel fuel (3 NAPG High Sulfur - off road only) to FEMA sites located throughout the state of Louisiana. The Contractor shall provide fuel trucks, appropriately licensed drivers/operators, all associated equipment, supplies, fuel, and personnel to handle and dispense hazards materials (diesel). The current delivery addresses are included in this line item; delivery shall be made approximately two (2) times per month on an as needed, on-call basis. Delivery shall be made within 72 hours of request for delivery. The minimum quantity is 6,400 gallons per year; the maximum quantity is 77,000 gallons per year. Current delivery addresses same as CLIN 0001. Unit Price: $ (OPIS plus fixed price mark-up) Ordering instructions: The Government will issue delivery orders which will include the following information: •(1) Date of order •(2) Contract Number and Order Number •(3) Delivery or performance Schedule •(4) Place of delivery or performance THU Site/s (including consignee) •(5) Any delivery instructions •(6) Accounting and appropriation data The Order will provide funding for the estimated number of gallons at the prices established in the contract and the contractor shall bill the Government for only the quantity delivered. The Contractor shall provide proper documentation with each delivery stating the quantity of gallons dispensed/price per gallon as stated in contract/and location/s service shall be left with the consignee. Instructions to Offerors: Offerors shall provide a quotation that includes: 1) The price per gallon of fuel will be based on the OPIS rack price by brand on the specific date the fuel is loaded at the refinery. The Government will pay the current OPIS price at the time of delivery plus the accepted mark-up price. The Offeror shall provide with it's quote the fixed mark-up price per gallon per CLIN (i.e., the quotation should include CLIN 0001, 0002, 0003, to show the fixed mark-up price per gallon). 2) The contractor shall provide three (3) past performance references for similar services to include the point of contact name, phone and contract number under which services were provided. If no past performance exists, the offeror shall state this in the quotation. 3) The cost for renting a monitor for one (1) tank at Location 2. Clauses: The full Federal Acquisition Regulation (FAR) clause text may be found at: http://www.arnet.gov/far/ The provision at FAR 52.212-1 , Instructions to Offerors-Commercial, applies to this acquisition. FAR 52.212-2 , Evaluation-Commercial Items applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: past performance and price. Past performance is more important than price. As past performance merits become equal among offerors, then price becomes more important than past performance. 52.203-6 Restrictions on Subcontractor Sales to the Government Alternate I. 52.212-3 Offeror Representations and Certifications - Commercial Items (JUN 2008); 52.212-4 , Contract Terms and Conditions-Commercial Items, applies to this acquisition; 52.212-5 , Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. In addition, the following FAR clauses are applicable: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402); 52.216-18, Ordering (OCT 1995); 52.216-19, Order Limitations (OCT 1995); 52.216-21 Requirement (OCT 1995); 52.222-3, Convict Labor (June 2003) (E.O. 11755); 52.222-19, Child Labor--Cooperation with Authorities and Remedies (FEB 2008) (E.O. 13126); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212); 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793); 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212); 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201); 52.222-50, Combating Trafficking in Persons (Aug 2007); 52.225-1, Buy American Act--Supplies (June 2003) (41 U.S.C. 10a-10d); 52.225-3, Buy American Act--Free Trade Agreements-- Israeli Trade Act (Aug 2007) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L 108-77, 108-78, 108-286, 109-53 and 109-169); 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury); 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332). 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004). Additional contract requirements included by reference: 52.217-8 Option to Extend Services (NOV 1999), fill-in 7 days; 52.217-9 Option to Extend the Term of the Contract (Mar 2000), fill-in (a) 7 days and 30 days, fill-in (c) three years; Applicable to CLIN 0001 through 0002 only. The contractor shall provide information for the following clauses: 52.223-3 Hazardous Material Identification and Material Safety Data (Jan 1997); 52.212-4 , Contract Terms and Conditions-Commercial Items. Response Date: Quotations are due March 13, 2009, not later than 12:00pm Eastern Standard Time. Quotations will be accepted via electronic media or postal mail to the following; electronically to [email protected]; fax to 202-646-3318 or postal to Department of Homeland Security, FEMA, 395 E. Street, S.W., Washington, D.C. 20472. Offerors are encouraged to confirm receipt of the quotation. Please contact Ms. Armetia Cato, Contract Specialist, at 202-646-7978 or [email protected] with questions related to this notice.