This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; fixed price proposals are being requested and a written solicitation will not be issued. The solicitation number is NAMA-08-Q-0096 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26 effective June 12, 2008. This is a 100% small business set-aside under NAICS 334613 with a size standard of 1,000 employees. The Government reserves the right to make an award on the initial quote without discussions of this procurement. Evaluation and award will be in accordance with the procedures of FAR Subpart 13.106 Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation. Award will be made to the offeror whose conforming quotation in response to the RFQ will be most advantageous to the Government. Best value for this order will be obtained through a lowest priced technically acceptable evaluation. BACKGROUND: The Special Media Preservation Laboratory (NWTS) of Preservation Programs (NWT) is expanding its capabilities for reformatting and digitizing analog video recordings and needs the capability of cleaning and evaluating analog video in the formats of 1-inch” Type B & C, S-VHS, VHS, U-matic, and U-matic-SP at the NARA, College Park, MD. REQUIREMENTS: Total price for CLIN 0001, CLIN 0002, and CLIN 0003 [For evaluation purposes, the price will be determined by multiplying the Qty. by the Unit Price.] must include all enumerated requirements. The Government will consider Brand Name or equal items. CLIN 0001 Remanufactured Video Tape Cleaner and Evaluator for 1-inch type B & C open reel tape (Qty. 1 each): A. Must clean and evaluate 1-inch type B & C video tape. B. Must evaluate video tape for magnetic dropouts C. Must inspect physical tape damage D. Must incorporate the use of cleaning tissue during process E. Must polish tape utilizing a sapphire burnishing blade F. Must tabulate drop out counts on tape every minute of the tape G. Must depict location and quantity of physical defects H. Must have an adjustable threshold for grading video tape “good” or “bad”; Manufacturer: TapeChek; Model no. 6120. CLIN 0002 Remanufactured Video Tape Cleaner and Evaluator for U-matic/U-matic SP cassette tape (Qty. 1 each): A. Must clean and evaluate U-matic and U-matic SP video cassette tape B. Must detect and count physical tape defects C. Must count damage in the control, video, and audio portions of the tape D. Must clean and evaluate tape at least at 30 times faster than normal play speed E. Must incorporate the use of cleaning tissue during process F. Must have a sapphire burnishing blade to help clean tape G. Must have erase lock out to prevent accidental erasure of tapes; Manufacturer: TapeChek; Model no. 490. CLIN 0003 Remanufactured Video Tape Cleaner and Evaluator for VHS/S-VHS cassette tape (Qty. 1 each): A. Must clean and evaluate VHS and S-VHS cassette tape B. Must detect and locate physical damage to tape C. Must incorporate cleaning tissue during process D. Must have a sapphire burnishing blade to help clean tape E. Must have erase lock out to prevent accidental erasure of tapes F. Must have ability to display damaged sections of tape, defect location, tape length and total defect count; Manufacturer: TapeChek, Model no. VT3100. DELIVERY: Packaging must be in a manner that prevents damage to the video tape cleaners and evaluators during shipment. Delivery must be undertaken during regular business hours, Monday through Friday, unless mutually agreed upon by NARA and the Contractor. Delivery will be made to the following location: NAR - AII; 3301 METZEROTT RD, COLLEGE PARK, MARYLAND 20740-6001. Offeror’s price quotation shall be based on the cost to supply the requirement as expressed in CLINs 0001, 0002, and 0003. The following clauses and provisions are incorporated and are to remain in full force in any resultant firm-fixed price purchase order: FAR 52.212-1, Instructions to Offerors—Commercial Item(Jun 08); FAR 52.212-3, Offeror Representations and Certifications—Commercial Items (Jun 08)--offerors shall complete only paragraph (k) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (j) of this provision--a copy of the provisions can be found at http://www.arnet.gov/far/ ; FAR 52.212-4, Contract Terms and Conditions—Commercial Terms (Feb 07); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Jun 08). Paragraph (b) of this clause incorporates by reference the following FAR clauses: 52.219-6 Notice of Total Small Business Set-Aside (Jun 03); 52.219-28 Post Award Small Business Program Representations (Jun 07), 52.222-3 Convict Labor (Jun 03), 52.222-19 Child Labor – Cooperation with Authorities and Remedies (Feb 08), 52.222-21 Prohibition of Segregated Facilities (Feb 99), 52.222-26 Equal Opportunity (Mar 07), 52.222-36 Affirmative Action for Workers with Disabilities (Jun 98), 52.222-50 Combating Trafficking in Persons (Aug 07), 52.225-1 Buy-American Act – Supplies (Jun 03), 52.225-13 Restriction on Certain Foreign Purchases (Jun 08), 52.232-29 Terms for Financing of Purchases of Commercial Items (Feb 02), 52.232-33 Payment by Electronic Funds Transfer – Central Contractor Registration (Oct 03), and 52.232-36 Payment by Third Party (May 99), 52.239-1 Privacy or Security Safeguards (Aug 96), and 52.211-6 Brand Name or Equal (Aug 99) [re: CLIN 0001, CLIN 0002, AND CLIN 0003]. Two copies of each quotation should be mailed to National Archives and Records Administration (NARA), Attention: Evelyn Carter, 8601 Adelphi Road, Room 3360, College Park, MD 20740-6001 or e-mailed to:
[email protected]. Quotations should be received by 4:00 PM EDT on August 18, 2008. Failure to submit quotations by the due date may result in rejection of the proposal. Questions regarding this solicitation must be submitted in writing to Ms. Evelyn Carter no later than 4PM EDT on August 13, 2008 to be considered. Vendors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. Failure to meet the deadline for receipt may result in rejection of the quotation as untimely. Telephonic responses will not be processed.