This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 1. The solicitation number is F3G1FA8177AW01. This solicitation is issued as a Request for Quote (RFQ). 2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-9, effective 15 June 18. 3. This requirement is solicited with full and open, and the associated NAICS code is 441228. 4. Below is the contract line item number. CLIN 0001 - 1 LOT, Repair ATV's/UTV's IAW the attached SOW. 5. Description of requirement for the item to be acquired. Delivery Date: 30 Days ADC Delivery/Ship to Location: Nellis AFB, NV 6. Place of delivery is Nellis AFB, Nevada, and inspection and acceptance is FOB destination. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Offer clearly meets the requirements of the Solicitation and the Requirements Description. Unacceptable Offer does not clearly meet the requirements of the Solicitation and the Requirements Description. FAR 52.212-1 - Instructions to Offerors applies to this acquisition Provision Addenda: All quotes shall include the following minimum information: GSA Contract Number, Cage Code, Duns Number, Taxpayer I.D. No., Payment Terms, and/or Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. IAW FAR 52.204-7and DFARS 252.207-7004 Alt A, prospective vendors must be registered in the CCR database prior to contract award. Lack of CCR registration shall be a determining factor for contract award. Prospective vendors should visit the SAM website at http://www.sam.gov.com to register. FAR 52.212-2 - Evaluation - Commercial Items: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is the lowest price, technically acceptable. This is an "all or none" requirement and will be awarded on one contract. Multiple contracts will not be issued. Vendors who do not quote the entire package requested will be considered non-responsive and their quote will not be evaluated. FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items: An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision and must submit these paragraphs with their proposal. FAR 52.212-4 - Terms and Condition - Commercial applies to this acquisition FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition. The following FAR clause cited is applicable to this acquisition: FAR 52.232-33 The following additional provisions or clauses are specific to this particular requirement: FAR 52.211-6 - Brand Name or Equal FAR 52.211-16 - Variation in Quantity FAR 52.222-42 - Statement of Equivalent Rates for Federal Hires FAR 52.237-1 - Site Visit FAR 52.247-34 - FOB Destination DFARS 211-7003 - Item Identification and Valuation AFFARS 5352.242-9000 - Contractor Access to Air Force Installations (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. Not Applicable (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) 5352.201-9101, Ombudsman (Nov 2012) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Lt Col Lateef M. Hynson, USAF Deputy Director of Contracting, OL-ACC Air Force Installation Contracting Agency Joint Base Langley-Eustis VA COMM: (757) 764-5372 DSN: 574-5372
[email protected]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) 5352.242-9000, CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names, dates of birth, social security numbers, citizenship, and driver's license / state identification, of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license (additional supporting documentation is required when driver's licenses from Utah, New Mexico, or Washington is provided such as Passport, original Birth Certificate with raised seal, or original Social Security Card), current vehicle registration, valid vehicle insurance certificate, and for non-US citizens, documentation demonstrating legitimate ability/status to be in the United States to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall be briefed on the requirements of AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management. Compliance with the requirement of these AFIs is mandatory for access. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) 11. Offers are due on 10 August 2018, at 12:00pm PST. Offers submitted electronically via email will only be considered for this requirement. Submit offers to Joshua Lanoue at
[email protected] STATEMENT OF WORK FOR UTV/ATV Maintenance BACKGROUND: The 58 RQS requirements consist of using Polaris Ranger All-Terrain Vehicles (ATVs)/ Utility Vehicles (UTVs) for support in providing survivor, logistical, and aggressor support. ATVs/UTVs are indispensable due to the remote areas and rugged terrain within the Nevada Test and Training Range (NTTR), and utilization of ATV/UTVs saves wear and tear on GOV/GSA vehicles. 1. SCOPE: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to inspect, service and repairs of Polaris ATVs. 2. LOCATION: The Squadron and work area is located on Nellis Air Force Base, approximately nine miles north of Las Vegas, Nevada on US Highway 15. 2.1. All work will be accomplished at the 58 RQS Vehicle maintenance building. 3. DESCRIPTION OF WORK: The work to be accomplished under this agreement shall include: 3.1. Service & Repair in good work of any of the Squadron owned 2017 Polaris Rangers 3.2. Service & Repair in good work of any of the Squadron owned 2016 Polaris MRZR. 3.3. Service & Repair in good work of any of the Squadron owned 2014 Polaris MV850. 3.4. Service & Repair in good work of any of the Squadron owned 2008-2012 Polaris Rangers 3.5. Servicing includes: Please reference attached excel spreadsheet for list of all parts to be a portion of the request. Oil Change Replace Oil Filter Replace Transmission Fluid Replace Spark Plugs Replace Drive Belt Replace Battery Replace Boots Repair and replace Suspension components. Adjust Tire Pressure Tire Repair Mounting and Balancing New Tires Lube Pivot Points Repair and replace Steering System components. Repair and replace Brake System components. Diagnose and repair Fault Codes. Engine Replacement and engine parts replacement Repair and replace fuel systems parts Repair and replace air system parts 4. QUALIFICATIONS: Vendor shall provide a certified Polaris mechanic that is able to perform all work and that will not void any warranties. 5. SECURITY: Vendor shall provide physical security for the materials and work under his control. 6. CODES: Vendor shall comply with current manufacture, Occupational Safety and Health Administration, Labor Department and Nevada codes, laws, and regulations as applicable to this Statement of Work. 7. PERMITS: Vendor shall possess or obtain all licensure and permits necessary to accomplish this Statement of Work. 8. FACILITIES DAMAGE: Vendor shall be responsible for any damage to the facility caused by their personnel and repair said damages to the satisfaction of the Contracting Officer at no expense to the Government. 9. COORDINATING AND SCHEDULING: Vendor shall coordinate all work through one of the individuals on the authorized call list and no one may obligate the government but the Contracting Officer or his/her designee's. 10. WORKING HOURS: Work will be accomplished at the 58 RQS Vehicles shop. Within regular business hours between 0730 -1630 hours Monday through Friday excluding Federal holidays. 11. SAFETY: On-site staff shall comply with safety requirements as they pertain to work being accomplished. 12. FINAL INSPECTION: A detailed report shall be provided at time of the completion of work. The report shall detail all service provided, to include but not limited, amounts of fluids added, parts that were installed/replaced (i.e. air filters, oil filters, brake pads, etc.) For any questions concerning this statement of work, please contact Nellis AFB Contracting office.