COMPUTER ASSISTED LEGAL RESEARCH (CALR) REQUEST FOR QUOTES (RFQ) NO: HQ0423-15-T-0005 This is a combined synopsis/solicitation (RFQ) for the purchase of computer-assisted legal research (CALR) services for approximately fifty-nine (59) individuals for DFAS locations in Indianapolis, IN; Columbus, OH; and Cleveland, OH in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This will be a firm fixed-price contract type. NAICS code for this announcement is 519130 with small business size standard 500 employees. SOLICITATION CLOSING DATE: All quotes must be received by Noon (EST), Monday, January 14, 2015. Preferred delivery method for submission of your quote is via email:
[email protected] and
[email protected]. (Note: DFAS will be migrating to DoD Enterprise Email January 13, 2015. Please use both email addresses provided to ensure your quote is received during this migration.) Quotes shall include at a minimum, in addition to the items listed in the section Basis for Award below, the following: • Unit price per year per office for the base year and four option year periods. • Vendor Contact Name, Phone Number and Email Address • Company Cage Code or DUNS Number • Tax Identification Number • Business Size: Small/Large/Other: _______________ Note: A Schedule of Items table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information. IMPORTANT REMINDER : Prior to submission of quote, please verify your registration is current and active via the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM/. DESCRIPTION OF REQUIREMENT : Defense Finance and Accounting Service (DFAS) requires computer-assisted legal research (CALR) services for approximately fifty-nine (59) individuals for DFAS locations in Indianapolis, IN; Columbus, OH; and Cleveland, OH as described in the Statement of Work (SOW) (attached separately). Period of Performance : One-year base period (anticipated 2/1/15 through 1/31/16) and four option years. Conformance to SOW : You must provide the computer assisted legal research in accordance with the SOW. Unless an exception is specifically noted within your quote, your quote will be considered to be in complete conformance to the solicited requirements. BASIS FOR AWARD : The Government will award to the responsible quoter whose quote is determined to be the "best value" to the Government, price and other factors considered. The factors that will be considered are Price, Research Tools and Customer Service. It is expected that trade-offs will exist between pricing and non-pricing factors and that vendors will be evaluated based on non-pricing factors and price. All evaluation factors, other than cost or price, when combined, are greater than price. As non-price factors become more equal, the evaluated price becomes more important. Prospective vendors are advised that a quote meeting the objectives and requirements with the lowest price may not necessarily be selected if award to a higher price vendor is determined to be the best value to the Government. Vendor's should address the following in their quote: RESEARCH TOOLS : The Government will evaluate the vendors' proposed research tools and technologies, including the cite check capabilities and the breadth of the databases (see SOW at paragraph 4). CUSTOMER SERVICE : The Government will evaluate the vendors' proposed approach to customer service, including at a minimum training, online/telephone assistance, webpage service, and personalization options. PRICE : A table has been included as a separate attachment titled Schedule of Items Table to assist with submission of pricing for your convenience. The provided information should clearly identify the price per year for each office location for the base year and four option year periods. To permit a through and effective evaluation, the quote should be as concise, complete and clear as possible so as to permit the Government to make evaluation of the quote without further information being required from the quoter. The Government reserves the right to make a determination whether a quote is acceptable or unacceptable solely on the basis of the information submitted and proceed without requesting additional information. Therefore, each response should be submitted in the most favorable terms satisfying the RFQ requirement. Option(s), inclusive of any potential extensions in accordance with FAR 52.217-8, will be evaluated at time of award. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). SECURITY REQUIREMENTS : All work performed for this requirement is unclassified or is sensitive information covered by the Privacy Act of 1974 and other Department of Defense and DFAS regulations. Information Assurance shall be in accordance with DFAS 8500.1-R, Information Protection and Safeguards, DOD Directive (DoDD) 850.1, Information Assurance and DoD Instruction (DoDI) 8500.2, Information Assurance Implementation. SECTION 508 COMPLIANCE : The following Section 508 accessibility standards are applicable: Web-based internet and intranet information and application (36CFR 1194.22). PROVISIONS AND CLAUSES : The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-78. The Government intends to include the following DFAS, FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://farsite.hill.af.mil/. DFAS Clauses may be accessed in full text under a separate attachment titled DFAS Clauses . FAR 52.212-1 Instruction to Offerors - Commercial (APR 2014) FAR 52.212-3 Offeror Representation and Certifications - Commercial Items (DEC 2014) FAR 52.212-4 Contract Terms and Conditions Commercial Items (MAY 2014) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items (DEC 2014) (Note: This clause has been included in the document titled (DFAS Clauses) FAR 52.217-5 Evaluation of Options (JUL 1990) FAR 52.217-8 Option to Extend Services (NOV 1999) (Note: This clause has been included in the document titled DFAS Clauses) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (Note: This clause has been included in the document titled DFAS Clauses) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) FAR 52.253-1 Computer Generated Form (JAN 1991) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011) DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013) DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors (FEB 2014) DFARS 252.215-7007 Notice of Intent to Resolicit (JUN 2012) DFARS 252.215-7008 Only One Offer (OCT 2013) DFARS 252.232-7003 Electronic Submission of Payment Requests (JUN 2012) DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (MAY 2013) DFARS 252.232-7010 Levies on Contract Payments (DEC 2006) DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013) DFARS 252.239-7017 Notice of Supply Chain Risk (NOV 2013) DFARS 252.239-7018 Supply Chain Risk (NOV 2013) DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2012) DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013) DAS 52.39-9000 Representation of Compliance with the Electronic and Information Technology Accessibility Standards (MAY 2003) DAS 52.39-9001 Accessibility of Electronic and Information Technology (MAY 2003) DAS 52.204-9000 Replacement of Paper Document Distribution with Electronic Document Access (EDA) (JUN 2012) DAS 52.223-9000 Environmentally Preferable Products (JUL 2013) DAS 52.233.9000 Agency Protests (March 2014) QUESTIONS AND INQUIRIES CONCERNING THIS RFQ : All questions and inquiries concerning any aspect of this announcement must be submitted in writing to
[email protected] and
[email protected] for clarification sufficiently in advance of the deadline of receipt of the quote to get an answer in time to meet that deadline. Telephone requests will not be honored. The Government's response to inquires will be made in writing. Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment. Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.