NOTICE TO OFFERORS Issuing Office: DLA Distribution Acquisition Operations (J7) 430 Mifflin Avenue, Suite 3102A New Cumberland, PA 17070-5008 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items in conjunction with FAR Part 13 Simplified Procedures for Commercial Items. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) and the RFQ number is SP330020Q0083. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-04 effective 11 May and Defense Federal Acquisition Regulation Supplement (DFARS) DFARS Publication Notice (DPN) 20191231 effective 11 May 2020 and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 and PROCLTR 19-19 effective 23 March 2020. The complete text of any of the clauses and provisions are FAR https://www.ecfr.gov/cgi-bin/ECFR?SID=efef3c52b917f6248e7b50687672ed94&mc=true&page=browse Select Title 48, Federal Acquisition Regulations System. Chapter 1 is the FAR DFAR https://www.ecfr.gov/cgi-bin/ECFR?SID=efef3c52b917f6248e7b50687672ed94&mc=true&page=browse. Select Title 48, Federal Acquisition Regulations System. Chapter 2 is the DFARS DLAD https://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx This Request for Quotation (RFQ) is being issued to establish a Fixed Price (FFP) contract for eight (8) Brand Name or Equal commercial lighting products of various quantities as listed in more detail in Attachment 1 – Schedule of Supplies. The Government intends to award one (1) contract as a result of this RFQ and will be issued on a Standard Form (SF) 1449. This acquisition is not a Defense Priorities and Allocations System (DPAS) rated procurement. Below is a list of the brand name or equal lighting products: CLIN 0001- Lamp, LED HighBay Retrofit Lamp, Better than or equal to RAB brand MFR P/N HID-135-V-EX39-850-BYP-HB CLIN 0002 - Light, LED 115 Watt Indoor/outdoor; Better than or equal to Design Lighting Consortium Model Number H20011 CLIN 0003- Light, LED 14 watt Indoor/Outdoor- Better than or equal to Satco Part #S29916 CLIN 0004- Plus15A 125V 2P3W Better than or equal to Cooper part #AH5965BK CLIN 0005- LED HID Replacement, 36 watt Better than or equal to Satco Part #S39392 CLIN 0006- LED Driver, 5 watt Better than or equal to Satco Part#S8000 CLIN 0007- Light, LED Plug-In, 10 watt, Better than or equal to ProLED product #81146 CLIN 0008- Bulb Reducer, Mogul To Medium E39-E26 Reducer; 660 watt Better than or equal to Satco part #92-406 This RFQ is being solicited on a 100% Small Business Set-Aside to manufacturer/suppliers/distributors that can provide equal to or better than the requested products in the quantities specified. The North American Industry Classification System (NAICS) code for this project is 335122 “Commercial, Industrial and Institutional Electrical Lighting Fixture Manufacturer” and the size standard is 500 employees. The Product or Service Code (PSC) for this acquisition is 6210. VARIATION IN QUANTITY (VIQ): VIQ is not authorized for this requirement. DELIVERY INFORMATION: The items shall be shipped to: SB3106 DLA Distribution Norfolk, VA Receiving Officer DDNV P 1968 Gilbert ST BLDG W143 DWY 17 Norfolk VA 23511-0001 US FOB Point shall be Destination Delivery is to occur 15 days ARO Early delivery is acceptable and desirable at no additional cost to the Government. PROOF OF DELIVERY: Acceptable Proof of Delivery documents include: Shipping Documentation; Materials Inspection and Receiving Report (DD250), Bill of Lading, Packing List, Tracking/Delivery Confirmation or Invoice. To ensure prompt payment to your company, the Proof of Deliveries must include the following: CONTRACT NUMBER or ORIGINAL DOCUMENT NUMBER DELIVERY ORDER NUMBER (as applicable) CLIN /MATERIAL NUMBER SPECIFIC QUANTITY SHIPPED IN REFERENCE TO QUANTITY ORDERED PRINTED FULL NAME AND WRITTEN SIGNATURE OF A GOVERNMENT EMPLOYEE PACKING AND MARKING REQUIREMENTS: All products shall be packaged best commercial practice in accordance with ASTM 3951. All shipments must contain proper shipping documentation. Contractor shall attach, in a water resistant envelope, to the exterior shipping container a commercial packing list. All documents must include at a minimum, contract number and document number for the item, stock number, quantity, and unit of issue. Omission of any data on the shipping documentation could cause a delay in receipt of goods and significantly delay payment. SYSTEM FOR AWARD MANAGEMENT (SAM): A prospective awardee shall be registered in the System for Award management (SAM) database by the quotation submission date, during performance and through final payment of any contract resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the SAM website at http://www.sam.gov. Contractor shall type company name, address, and CAGE code exactly as it appears in the DoD System for Award Management (SAM) Database. Company Name: Company Address: Telephone: Cage code: Point of Contact: Email: Manufacturer: INVOICING AND PAYMENT: Invoicing and Payment will be made via Wide Area Work Flow. See DFARS Clause 252.232-7006. MARK CONTRACT NUMBER ON ALL CORRESPONDENCE: Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment. Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense. REQUIREMENTS FOR PALLETS: Material must be shipped on serviceable, winged pallets in accordance with MD00100452, Revision C, dated 09/2016. Please reference the following link for more information: https://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/Palletization.aspx The complete specification for winged pallets can be found in Part 9 of ANSI MH1. The pallet must be heat treated, certified, and stamped or branded with the appropriate certification markings in accordance with DOD Manual 4140.65-M. Please reference the DLA Master List of Technical and Quality Requirements for information at this link: https://www.dla.mil/HQ/Acquisition/Offers/DLAD/TechnicalandQualityMLofRequirements/ Additional information can be found at: https://www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/WoodPack.aspx Failure to deliver supplies on pallets with these specifications will result in the Government not accepting the shipment when it arrives at destination. The offeror must quote shipment of supplies in accordance with this requirement. Questions regarding this solicitation shall be submitted by electronic mail to the Acquisition Specialist, Edward Ruud, via email at
[email protected], Subject: SP330020Q0083 RFQ Question. Question(s) must be received by 1:00 PM EST on 20 May 2020. Answers to questions will be posted to the Contract Opportunities website at beta.SAM.gov via an amendment to the solicitation. The Government is not soliciting for the “same old way” of doing business. The Government encourages proposals that will achieve savings through innovative processes. Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in supplies/material prices. Therefore, your assistance is requested in reducing prices and improving our buying process.