PREVENTATIVE MAINTENANCE

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The Request for Quotation (RFQ) number is EA133C-08-RQ-0443. The U.S. Dept of Commerce, Center for Coastal Environmental Health, 219 Ft. Johnson Road, Charleston, SC 29412 has a requirement for full service BioAssurance Plan with PM for 3130-4 Genetic Analyzer S/N 1627-030, as manufactured by Applied Biosystems, Foster City, CA. in accordance with the following statement of work. The period June 15, 2008, or date of award, whichever is later, through June 14, 2009, with four one-year options. STATEMENT OF WORK Full Service Maintenance Agreement for Applied Biosystems 3130 Automated Sequencer 1. Scope of Work The Contractor shall furnish all materials, excluding consumables enumerated below, travel expenses, labor, tools, and equipment necessary to provide full maintenance (including preventative maintenance) and emergency services on the Applied Biosystems 3130 Automated Sequencer (serial number 1627-030) (hereafter called the Instrument) and upgrade modules (after initial warranty period) purchased from the OEM after the original procurement. The Instrument is located at the NOAA, National Ocean Service, Center for Coastal and Environmental Health and Biomolecular Research (CCEHBR) Laboratory. 2. Availability for Servicing The Government agrees to make the Instrument covered by this contract available for servicing at the time of each scheduled preventative maintenance or emergency service call. The Contractor's representative shall contact in advance the Government's representative (Trey Knott) for a mutually agreeable date and time for each preventative maintenance call. 3. Excluded Services Contractor shall not be obligated to provide services under this contract for: a) damaged or destroyed Instrument where such damage is due to: 1) the result of or caused by fire or explosion of any origin, riot, civil commotion, flood, earthquake, or 2) caused by the Government's misuse or abuse of such Instrument. b) interpretation of data. c) installation of any field modification of the instrument not authorized by the manufacturer. 4. Service Area The Instrument is located at: NOAA, National Ocean Service, CCEHBR, 219 Fort Johnson Road, Charleston, SC 29412. Access is limited to normal Government business hours, except by special arrangement with the contracting officer. 5. Preventative Maintenance Contractor shall provide, at no additional charge, a minimum of one preventative maintenance visit per year devoted to routine system maintenance including cleaning, checking system calibrations, system software maintenance, and other routine maintenance tasks as outlined in the manufacturer's service and test manuals. This visit is to be coordinated with the Government's representative at least two weeks in advance. 6. Telephone or Email Support Contractor shall supply telephone or email support for resolving hardware, software, application and other system problems. Qualified engineers shall be available between 9:00 a.m. and 5:30 p.m. Eastern Standard Time, and a suitable call answering service must be available for all other hours. 7. On Call Service Contractor shall provide unlimited service visits for remedial repairs. The Contractor shall initiate repairs within a reasonable response time (less than 4 work days). 8. Repair Parts The Contractor shall supply all repair parts excluding consumables described below. Repair parts must be functionally identical to the original parts and meet or exceed all technical specification and requirements of the original parts as determined by the manufacturer. Shipment of repair parts must be within 1 work day. Contractor must have and present a written agreement to obtain all manufacturers' repair parts for the duration of this contract and any/all option periods. This agreement must include routine parts as well as proprietary items. Consumable items are considered to be those items which would normally be supplied by the Government in the routine operation of the instrument such as solvents and high purity gases. 9. Automatic Software Upgrades The Contractor shall automatically provide, upon release from the factory, and without additional cost to the Government, all licensed software upgrades for the Instrument computer and all software licensed under the original purchase agreement. Contractor must have and present a written agreement with the manufacturer for obtaining upgrades for the duration of this contract and all option periods. 10. Guarantee of Work Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials. 11. Assignment of Personnel All work performed under this contract shall be performed by qualified engineers with manufacturer's factory training on the specific model of the Instrument. Sufficient personnel must be assigned to the region to ensure rapid response and personnel backup at all times. 12. Security The C&A requirements of clause 73 do not apply and that a Security Accreditation Package is not required. This procurement is being solicited as unrestricted and full and open competition. The resulting purchase order will be negotiated as a firm-fixed price Purchase Order. In order to comply with the debt collection improvement act of 1966, all contractors must be registered in the central contractor registration (CCR) to be considered for an award of a federal contract. For information regarding registration in CCR contact the CCR website at www.ccr.gov/index.cfm. The FSC for this is R499 and the NAICS Code is 541711, small business size standard is 500 employees. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-23. FAR 52.212-1 Instructions to Offerors-Commercial Items applies. Evaluation will be in accordance with FAR 52.212-2 Evaluation-Commercial Items. Award will be made to the responsible, responsive offeror whose offer will result in the lowest technically acceptable price and who can best meet the required location. FAR 52.212-3, Offeror Representations and Certification-Commercial Items (Nov 2006) --Offerors must include a completed copy of its provision with their offer or complete only paragraph (j) of the provision if the offeror has completed the annual representation and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website; the offeror shall complete only paragraphs (b) through (i) of this provision; FAR 52.212-4, Contract Terms and Conditions-Commercial Items and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Mar 2007) applies and the following additional FAR clauses cited in the clause at paragraph (b) are applicable to this acquisition, as such consider the following clauses checked, (15), (16), (17), (18), (19), (25), (28) and (33). The following addenda or additional terms and conditions apply: None. No Defense Priorities and Allocations System (DPAS) rating is assigned. Offers must be submitted to the Eastern Region Acquisition Division, 200 Granby Street, Room 815, Norfolk, Virginia 23510 by 04:00 P.M May 27, 2008. Vendors whose offer expires prior to closing date will not be accepted. Offers maybe faxed to 757-441-3436 or via e-mail to [email protected]. Inquiries will only be accepted via email to [email protected].