This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation/synopsis reference number HQ002893158601 is being issued as a Request for Quotations (RFQ) and incorporates the following with the word “quoter” substituted for “offeror”. Provisions and clauses are those in effect through Federal Acquisition Circular 2005-38, dated 10 Dec 2009. (1) FAR 52.212-1 (Instructions to Offerors – Commercial Items) (JUN 2008). (a) Re para (a): NAICS 323110; this requirement is unrestricted, Size Standard 500. (b) Note that para (k) requires quoter to be registered with the Central Contractor Registration (CCR) database at time order is issued and throughout performance. (2) FAR 52.212-2 (Evaluation – Commercial Items) (JAN 1999) with the following insertion in para (a) “lowest priced technically acceptable quote.” Technical evaluation will be based on product specification in compliance with government specifications as shown below. (3) QUOTATIONS MUST BE RECEIVED NOT LATER THAN 2:00 PM PACIFIC TIME, 14 JAN 2010 IN ORDER TO BE CONSIDERED. Quotations may be emailed to
[email protected] or sent via fax to (951) 413-2432. Due to technical issues email and fax may not result in your proposal arriving before the cut-off time, please allow extra time if you’re sending your quote via electronic means. (4) Quotations must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications – Commercial Items) (JUL 2009) with Alt 1 (APR 2002) or indication that reps and certs are in ORCA. CLIN 0001: PRINTER, DIGITAL MINI-LAB; C/O: D703 STAND ALONE PRINTER, CONTROLLER PC, HUMIDITY CONDITIONING KIT, 17IN MONITOR, 2EA SPINDLE UNIT, EZI SUPPORT MODULE, EX CONTROLLER SOFTWARE, START-UP KIT: BLACK, CYAN, MAGENTA, YELLOW INK AND 1 CASE OF 6IN SEMI GLOSS PAPER; 1EA DOUBLE STACK CABINET UNIT (Z811451-01); 1EA 2 LINE CVP UNIT (Z811461-01); 1EA DOUBLE PAPER MAGAZINE (Z811544-01); 1EA PRINTER SORTER UNIT (Z811506-01); IEA PAPER CASE (H094040-00); 1EA PAPER BAND (A091134-01); 1EA 5IN X 328FT SEMI GLOSSY PAPER (H073132-00); 1EA 10IN X 328FT SEMI GLOSSY PAPER (H073135-00); 1EA BLACK INK CART 5OOML (H086075-00); 1EA CYAN INK CART 500ML (H086076-00); 1EA MAGENTA INK CART 500ML (H086077-00); 1EA YELLOW INK CART 500ML (H086078-00); BRIDGE WARRANTY (BWA) (EXTENDS LABOR TO ONE FULL YEAR THE SAME AS PARTS. HOT LINE SUPPORT AND SOFTWARE UPGRADES, DOES NOT INCLUDE THIRD PARTY SOFTWARE SUPPORT, CONSUMABLE PARTS); POWER SPECIFICATIONS, AC110-120V/200-240V. PN: D703 MFR: NORITSU AMERICA CORP. CLIN 0002: PRINTER LARGE FORMAT PRINTER; C/O: ADVANCED MICROPIEZO TFP PRINT HEAD WITH INK REPELLING COATING TECHNOLOGY; 11-CARTRIDGE (O, G, C, LC, VM, VLM, Y, LK, LLK + PK OR MK); AUTO HEAD ALIGNMENT AND CLEANING TECHNOLOGY; AUTO SHARING BLACK INK CHANNEL; ULTRACHROME HDR INK TECHNOLOGY; PROFESSIONAL-LEVEL PIGMENT-BASED INK TECHNOLOGY; COLOR AND MONOCHROME, 360 NOZZLES X 10; SMALLEST DROPLET SIZE, 3.5 PICOLITERS; RESOLUTION, 2880 X 1440 DPI; 1440 X 1440 DPI; 1440 X 720 DPI; 720 X 720 DPI; 720 X 360 DPI; 360 X 360 DPI; PRINT ENGINE SPEED, 16IN X 20IN PRINTS FROM 2:53 TO 7:14 NORMAL IS 3:47; 20IN X 30IN PRINTS FROM 5:03 TO 12:52 NORMAL IS 6:39; 40IN X 60IN PRINTS FROM 15:26 TO 40:05 NORMAL IS 24:20; OPERATING SYSTEMS SUPPORTED, MACINTOSH TIGER 10.4.9 OR HIGHER (UNIVERSAL BINARY), LEOPARD 10.5 OR HIGHER (16-BIT IMAGE FILE SUPPORT); WINDOWS, VISTA AND XP (BOTH 32- AND 64-BIT SUPPORTED); PRINTER INTERFACES, INCLUDES AS STANDARD ONE HI-SPEED USB 2.0 (1.1 COMPATIBLE) AND ONE ETHERNET PORT (10/100BASE-); LEFT AND RIGHT BORDERLESS BLEED PRINTING FOR THE FOLLOWING ROLL MEDIA WIDTHS, 10IN, 13IN, 16IN, 17IN, 24IN, 36IN, 44IN TOP AND BOTTOM EDGES CAN BE AUTOMATICALLY CUT TO ANY LENGTH WHEN PRINTING ON ROLL MEDIA; CARRIAGE MECHANISM 44IN WIDE; MAXIMUM PAPER WIDTH 44IN; MEDIA INPUT SINGLE ROLL UP TO 44IN WIDTH; CUT-SHEET SIZE UP TO 44IN WIDE MEDIA (AUTO-LOADING); ROLL MEDIA TAKE-UP REEL AUTO FORWARD AND BACKWARD; LIGHT-BASED MEDIA TENSION SENSOR; MEDIA CORE COMPATIBILITY USER-ADJUSTABLE ROLL MEDIA ADAPTERS ACCEPT EITHER 2IN OR 3IN MEDIA CORES; MINIMUM SHEET SIZE 210 MM X 279 MM / 8.27IN X 11IN; BUILT-IN MEDIA CUTTER ROTARY CUTTING, AUTOMATIC AND MANUAL; PRINT ARCHIVAL LIFE, COLOR: UP TO 200 YEARS, B&W: OVER 200 YEARS; MAX PAPER THIKNESS 1.5MM CUT SHEETS, 0.5MM ROLL PAPER; 74IN (W) X 27IN (D) X 48IN (H). PN: SP9900HDR MFR: EPSON AMERICA, INC. CLIN 0003: DESCRIPTION: PRINTER LARGE FORMAT PRINTER; C/O: ADVANCED MICROPIEZO TFP PRINT HEAD WITH INK REPELLING COATING TECHNOLOGY;11-CARTRIDGE (O, G, C, LC, VM, VLM, Y, LK, LLK + PK OR MK); AUTO HEAD ALIGNMENT AND CLEANING TECHNOLOGY; AUTO SHARING BLACK INK CHANNEL; ULTRACHROME HDR INK TECHNOLOGY; PROFESSIONAL-LEVEL PIGMENT-BASED INK TECHNOLOGY; COLOR AND MONOCHROME, 360 NOZZLES X 10; SMALLEST DROPLET SIZE, 3.5 PICOLITERS; RESOLUTION, 2880 X 1440 DPI; 1440 X 1440 DPI; 1440 X 720 DPI; 720 X 720 DPI; 720 X 360 DPI; 360 X 360 DPI; PRINT ENGINE SPEED, 16IN X 20IN PRINTS FROM 2:53 TO 7:14 NORMAL IS 3:47; 20IN X 30IN PRINTS FROM 5:03 TO 12:52 NORMAL IS 6:39; 40IN X 60IN PRINTS FROM 15:26 TO 40:05 NORMAL IS 24:20; OPERATING SYSTEMS SUPPORTED, MACINTOSH TIGER 10.4.9 OR HIGHER (UNIVERSAL BINARY), LEOPARD 10.5 OR HIGHER (16-BIT IMAGE FILE SUPPORT); WINDOWS, VISTA AND XP (BOTH 32- AND 64-BIT SUPPORTED); PRINTER INTERFACES, INCLUDES AS STANDARD ONE HI-SPEED USB 2.0 (1.1 COMPATIBLE) AND ONE ETHERNET PORT (10/100BASE-); LEFT AND RIGHT BORDERLESS BLEED PRINTING FOR THE FOLLOWING ROLL MEDIA WIDTHS, 10IN, 13IN, 16IN, 17IN, 24IN, 36IN, 44IN TOP AND BOTTOM EDGES CAN BE AUTOMATICALLY CUT TO ANY LENGTH WHEN PRINTING ON ROLL MEDIA; CARRIAGE MECHANISM 44IN WIDE; MAXIMUM PAPER WIDTH 44IN; MEDIA INPUT SINGLE ROLL UP TO 44IN WIDTH; CUT-SHEET SIZE UP TO 44IN WIDE MEDIA (AUTO-LOADING); ROLL MEDIA TAKE-UP REEL AUTO FORWARD AND BACKWARD; LIGHT-BASED MEDIA TENSION SENSOR; MEDIA CORE COMPATIBILITY USER-ADJUSTABLE ROLL MEDIA ADAPTERS ACCEPT EITHER 2IN OR 3IN MEDIA CORES; MINIMUM SHEET SIZE 210 MM X 279 MM / 8.27IN X 11IN; BUILT-IN MEDIA CUTTER ROTARY CUTTING, AUTOMATIC AND MANUAL; PRINT ARCHIVAL LIFE, COLOR: UP TO 200 YEARS, B&W: OVER 200 YEARS; MAX PAPER THIKNESS 1.5MM CUT SHEETS, 0.5MM ROLL PAPER; 74IN (W) X 27IN (D) X 48IN (H). PN: SP9900HDR MFR: ESPON AMERICA, INC CLIN 0004: DESCRIPTION: PRINTER LARGE FORMAT PRINTER; C/O: MODEL SIZE 60IN; MECHANICAL PRINT TIME, US D COLOR IMAGE, BEST MODE, GLOSSY, 5 MIN/PAGE; MECHANICAL PRINT TIME, US D COLOR IMAGE, NORMAL MODE, GLOSSY, 3.5 MIN/PAGE; MECHANICAL PRINT TIME, US D COLOR IMAGE, DRAFT MODE, COATED, 42 SEC/PAGE; US D COLOR LINE DRAWINGS/HR, DRAFT MODE, PLAIN, 55 D PRINTS PER HOUR; MEMORY, STANDARD 256MB; HARD DISK STANDARD; HP THERMAL INKJET; SCALABLE PRINTING; HP VIVERA PIGMENT INKS; INK CARTRIDGES: 8 (CYAN, MAGENTA, MATTE BLACK, PHOTO BLACK, YELLOW, LIGHT CYAN, LIGHT GRAY, LIGHT MAGENTA); MAXIMUM ROLL LENGTH 575 FT; LINE ACCURACY 0.1%; COLOR ACCURACY MEDIAN < 1.6 DE2000, 95% OF COLORS < 2.8 DE2000; COLOR ACCURACY MEDIAN < 1.6 DE2000, 95% OF COLORS < 2.8 DE2000; SHORT TERM COLOR STABILITY< 1 DE2000 IN 5 MINUTES; LONG TERM PRINT-TO-PRINT REPEATABILITY AVERAGE < 0.5 DE2000, 95% OF COLORS < 1.4 DE2000; CONNECTIVITY 1 GIGABIT ETHERNET (1000BASE-T) PORT; PRINT LANGUAGES, HP-GL/2, HP-RTL, TIFF, JPEG, CALS G4; DOCUMENT FINISHING ROLL FEED, AUTOMATIC CUTTER, TAKE-UP REEL; MEDIA THICKNESS (BY PAPER PATH), ROLL FEED: UP TO 22 MIL; COMPATIBLE OPERATING SYSTEMS, WINDOWS 2000; WINDOWS XP HOME; WINDOWS XP PROFESSIONAL; WINDOWS SERVER 2003; WINDOWS VISTA(R) READY; SOFTWARE INCLUDED, HP DESIGNJET SOFTWARE FOR WINDOWS; 97IN X 33.5IN X 53 IN (WITH TAKE-UP REEL INSTALLED). PN: Q6654C MFR: HEWLETT PACKARD QTY UNIT PRICE TOTAL CLIN 0001 1 EA ____________ _____________ CLIN 0002 1 EA ____________ _____________ CLIN 0003 1 EA ____________ _____________ CLIN 0004 1 EA ____________ _____________ ITEMS ARE TO BE DELIVERED TO THE FOLLOWING FOB POINTS: CLINS 0001 - 0003: FA3047 37 CONS CC ADMINISTRATIVE ONLY ON REQUISITIONS 1655 SELFRIDGE AVE LACKLAND AFB, TX 78236-5253 CLIN 0004: 17 CONS CC ADMINISTRATIVE ONLY NO REQUISITIONS 210 SCHERZ BLVD GOODFELLOW AFB, TX 76908-4705 The Government will issue an order to the responsible quote; with acceptable past performance, submitting the lowest priced technically acceptable quotation. This order will include the following referenced clauses, which may be accessed electronically at www.arnet.gov: FAR 52.204-9 (Personal Identity Verification of Contractor Personnel (SEP 2007) FAR 52.212-4 (Contract Terms and Conditions-Commercial Items) (MAR 2009) FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items) (JUN 2009) FAR 52.219-8 (Utilization of Small Business Concerns and Small Disadvantage Business Concerns) (MAY 2004) FAR 52.232-33 (Payment by Electronic Funds-Central Contractor Registration) (OCT 2003) DFARS 252.204-7004, Alt A (Required Central Contractor Registration (CCR) (SEP 2007) DFARS 252.232-7003 (Electronic Submission of Payment Request) (MAR 2008) DFARS 252.246-7000 (Material Inspection and Receiving Report) (MAR 2008) ELECTRONIC INVOICE INFORMATION This contract action for commercial items of supply incorporates DFARS 252.232-7003, Electronic Submission of Payment Requests. The most common method of electronic submission of payment requests is by Wide Area Workflow (WAWF.) Options within WAWF include a “stand-alone” invoice, a 2-in-1 invoice for service contracts, and a “combo” that includes both the payment request and the receiving document required to validate that the object of the invoice has been received in an acceptable condition. The experience of this office in the administration of electronic invoices has shown that the use of the “combo” invoice, when available, will result in a quicker, more accurate payment. The matching by the WAWF system of invoices and receiving reports individually submitted by the vendor and the receiving activity routinely cause problems because they do not appear together and must be individually matched and then verified. The use of the “combo” does not present this problem and avoids the attendant delays associated with matching. The 2-in-1 is a similar method for service contracts. Detailed instructions on how to create a 2-in-1 invoice, as well as other topical issues, can be found at the WAWF training website shown below. Self registration for the use of WAWF can be accomplished at https://wawf.eb.mil/index.html . For assistance in registering contact: TOLL FREE 1-866-618-5988 COMMERCIAL: 801-605-7095,
[email protected] Training on the use of WAWF for the submission of invoices is available on line at http://www.wawftraining.com. ELECTRONIC INVOICING IS MANDATORY UNDERSTANDING WIDE AREA WORKFLOW – READ THESE INSTRUCTIONS TO EXPEDITE ELECTRONIC PAYMENT (a) This contract action for commercial items of supply incorporates DFARS 252.232-7003, Electronic Submission of Payment Requests. For the Department of Defense, the MANDATORY method of electronic submission of payment requests is by Wide Area Workflow (WAWF.) This means that paper invoices are not permitted and will not be processed for payment. (b) Definitions Important to the WAWF Process Acceptor: The organization or person designated in block 15 of the SF 1449 (cover page of the contract) who accepts the products or services tendered. The acceptor has a unique DoDAAC (Department of Defense Activity Address Code) shown in the upper right hand box of block 15 that must be used to notify the acceptor that an electronic invoice is pending. DoDAAC: As stated above, an acronym for Department of Defense Activity Address Code. This code unique to each organization in the Department of Defense. Knowledge of what DoDAAC codes must be input into WAWF electronic invoices is crucial to the payment process as it alerts the acceptor that an invoice is pending for acceptance and alerts the payment office that a completed action is ready to process for payment. Payment Office: The location of the Defense Finance and Accounting Service (DFAS) office shown in block 18a of the SF 1449 (contract) that will process your electronic invoices. The payment office also has a unique DoDAAC. (c) WAWF contractor input information. The contractor shall use the following information in creating electronic payment requests in WAWF: To create electronic payment requests and receiving reports, go to the WAWF-RA production website at https://wawf.eb.mil Select invoice type: If billing for materials only, select “Combo” If billing for materials and services, select “Combo” If billing for services only, select “2-n-1”* *NOTE: The “2-in-1” is preferred by some DFAS offices for materials as the invoice and the receiving document appear together in a complete document that reaches the DFAS office at the same time and avoids problems associated with matching the invoice with the receiving report. No disadvantage results from submitting a “2-in-1” for materials. (d) A key, important, and imperative step for vendors to take is to e-mail notification to the acceptor identified in the contract in block 15 by clicking on the “Send More E-Mail Notifications” link in WAWF upon submission of the electronic invoice instrument (combo or 2-in-1). This step provides notice to the acceptor of your pending invoice. Self registration for the use of WAWF can be accomplished at https://wawf.eb.mil/index.html . For assistance in registering contact: 1-866-618-5988 COMMERCIAL: 801-605-7095
[email protected] Helpful training on the use of WAWF for the submission of invoices is available on line at http://www.wawftraining.com. Additional FAR and DFARS clauses required by the regulations will be included. Local DMC clauses, 52.0100-4028 (Contract Contact Information) (DMC) (JUN 2005) and 52.0100-4094 (Marking Instructions for All Items to Include Drop Ship and Direct Shipment) (JUN 2004), will be included.