Replacement of On-compound Residential Solar Water Heaters

U.S. Embassy Malabo Date: December 20, 2024 Request for Quotation # 19EK2025Q0002 Replacement of On-compound Residential Solar Water Heaters The U.S. Embassy in Malabo, Equatorial Guinea invites vendors to submit a quotation for the replacement of on-compound residential solar water heaters. Instructions to quoters: In order for your quotation to be considered, each offer must include the following: Completed Pricing Table – Section I - A. Completed Quoter’s Info – Section II. Completed Technical Requirements, to include the following information demonstrating the quoter’s ability to perform: Name of a Project Manager (or another liaison to the Embassy) who understands written and spoken English. Evidence that the quoter operates established business with a permanent address and telephone listing. Evidence that the quoter has the necessary personnel, equipment, and financial resources available to perform the work. A proof showing that Contractor has already started the SAM registration process . SAM registration “System for Award Management” is required for contracts exceeding US$30,000.00. See Exhibit A and the following link for further instructions: https://www.fsd.gov/sys_attachment.do?sys_id=9a12412bdb7bbd90a8cb4a391396194f Contractor’s certification regarding the National Defense Authorization Act (NDAA) clauses (52.204-24, 52-204-25 and 52-204-26). See certification instructions in Exhibit B. your quotation by email to [email protected] no later than close of business on Monday, Jan 6, 2025 . No quotation will be accepted after this time. You are encouraged to make your quotation competitive. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it. The Embassy may award multi contracts against this requirement and it reserves the right to reject proposals/quotations that are unreasonably low or high in price. Direct any questions regarding this RFQ by email to [email protected] Thank you. SECTION I Pricing Table No. Description Total cost (USD) 1 Replacement of on-compound residential solar water heaters Grand Total: B. Statement of Work INTRODUCTION OVERVIEW & DESCRIPTION: The U.S. Embassy Malabo requires the replacement of on-compound residential solar water heaters. The solar water heaters were originally installed during initial construction and are at the end of their useful life. Many have external leaks and are isolated from the system. LOCATION: The facility, U.S. Embassy is located in the capital of Equatorial Guinea, Malabo. All onsite inspections shall be requested through the U. S. Embassy’s Facility Manager (FM) or Contracting Officer Representative (COR). OBJECTIVE: The objective of solar water heater replacement is to restore efficiency to the water heating system and reduce the burden on electrical water heaters, effectively extending their life. COMMUNICATION: The FAC team maintain contact with the Project Lead: Michael Macsay, Facility Manager (FM), U.S. Embassy Malabo, email: [email protected], mobile: +240-555-000-306. PROJECT PHASES RECEIPT AND INSPECTION: Once solar water heaters are received, they will be inspected by Facilities (FAC) personnel for damage from shipping. REMOVAL AND INSTALLATION: Old solar water heaters will be removed from the system and lowered to the ground for disposal. Replacement water heaters will be raised to the roof and installed per manufacturer’s instructions. 2.2.1 NOTE: A crane and rigging will be required to remove and install solar water heaters. COMMISSIONING: Upon complete installation, solar water heaters will be tested and commissioned within the guidelines set by the manufacturer. GENERAL REQUIREMENTS Work shall be performed in accordance with Overseas Building Operations (OBO) Safety, Health, and Environmental Management (SHEM) standards. Proper lifting and rigging practices shall be followed during installation and removal the solar water heaters. Proper PPE shall be worn at all times during the removal/installation process. Work shall be performed in accordance with the manufacturer’s guidelines to ensure warranty is not voided. Any damage to grass and/or vegetation during removal and installation of solar water heaters shall be the responsibility of the FAC team to replace. Precautions shall be taken to ensure damage to Post’s grass and vegetation is minimized. RESPONSIBILITIES OF THE FAC TEAM PROJECT SAFETY PLAN (PSP): FM/POSHO and APOSHO will develop a project safety plan using US Army Corp of Engineers (USACE) EM385-1-1. The plan will be communicated to the FAC staff performing the work. FAC staff shall adhere to the project safety plan throughout the duration of the project. Safety violations and injuries shall be reported immediately to the POSHO/APOSHO. QUALITY MANAGEMENT PLAN (QMP): FM shall establish a quality management plan to include inspection to adherence with installation guide. Regular inspections between coatings will be conducted with the designated supervisor of the crew. The crew shall repair any inconsistencies found within the coatings as defined by the QMP. PRE-PROJECT REQUIREMENTS TOOLING & MATERIALS: All tooling and materials shall be inventoried prior to the start of the project to ensure efficiency and the success of the project. All tooling will be approved by the FM and designated Project Supervisor prior to ordering. STORAGE: Storage shall be maintained in accordance with the storage instructions from the manufacturer. Proper storage of resurfacing materials is essential, and a space shall be identified prior to the project start. All workers shall review the QMP to understand the standards to be met in the application of the tennis court resurfacing. Any deviation from the Installation guide and manufacturers standards, may cause the resurfacing materials to degrade or fail earlier than expected. All workers shall review the PSP set by the FM/POSHO to ensure standards set forth can and will be adhered to. PROJECT REQUIREMENTS All workers shall adhere to the PSP set forth by the FM/POSHO. All workers shall adhere to the QMP and request inspections or understand that surprise inspections will be conducted to ensure quality of work. Supervisor and workers will adhere to the manufacturer’s installation guide. TECHNICAL SPECIFICATIONS: Refer to Appendix A for technical specifications of the solar water heater requirements. REFERENCE MATERIAL Work shall be performed in accordance with the following references: Manufacturer’s Installation Guide. USACE 385-1-1. Post Quality Management Plan (QMP) APPENDIX A Technical Specifications Component Specification Collector Housing UV protected Cover Antireflex Glass (double coated) Absorber/Tank Capacity 40 gal (150 liter) Absorber/Tank Construction Steel SECTION II Contractor’s Information & Signatures: Contractor’s Name Company Name Address UEI # NCAGE # Office Tel # FAX # Mobile # Email Name of person authorized to sign: ___________________________________________________________ Signature of person authorized: ______________________________________________________________ The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001 EXHIBIT A SAM.gov REGISTRATION The Federal Acquisition Regulation (FAR) - Clause # 52.204-7 - requires all contractors to be registered in the System for Award Management “SAM” database. Registration in SAM is mandatory prior to signing any contract that exceeds $30,000. As we would like to continue working with you in the near future, we suggest that you start the registration process ASAP as this requirement is time consuming. The registration process starts with obtaining a UEI number and a NCAGE code. You should be prepared to provide the following information: (i) Company legal business. (ii) Trade style, doing business, or other name by which your entity is commonly recognized. (iii) Company Physical Street Address, City, State, and ZIP Code. (iv) Company Mailing Address, City, State and ZIP Code (if separate from physical). (v) Company Telephone Number. (vi) Date the company was started. (vii) Number of employees at your location. (viii) Chief executive officer/key manager. (ix) Line of business (industry). (x) Company Headquarters name and address (reporting relationship within your entity). If a contractor does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered contractor. If you have any questions during the registration process, you will need to contact the Customer Service for SAM by registering or contacting the following website: Federal Service Desk URL: www.fsd.gov Hours: 8am - 8pm (Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828 DSN: 866-606-8220 EXHIBIT B NDAA CERTIFICATION The US Embassy must comply with Section 889(a)(1)(B) of the FY2019 National Defense Authorization Act and is prohibited from entering into a contract, or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted. As defined in statute, covered telecommunications equipment or services means the following: telecommunications equipment produced by Huawei, ZTE, Hikvision, Dahua, and Hytera, or their subsidiaries or affiliates. Contractor’s Certification: Contractor’s certification in response to the National Defence Authorization Act (NDAA) clauses (52.204-24, 52-204-25 and 52-204-26) – the prohibition on contracting for certain Telecommunications and Video Surveillance Services or Equipment: By affixing your authorized signature in Section II and submitting this certification, the undersigned certifies that neither it, it’s principals nor affiliates, will be supporting the US Embassy using the proscribed equipment or services. FAR CLAUSES INCORPORATED IN FULL TEXT: 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. (a) Definitions. As used in this provision- Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to— (i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles. (2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to— (i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles. (c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov ) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.” (d) Representations. The Offeror represents that— (1) It [] will, [] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and (2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It [] does, [] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section. (e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer: (i) For covered equipment— (A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known); (B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and (C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision. (ii) For covered services— (A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or (B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision. (2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer: (i) For covered equipment— (A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known); (B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and (C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision. (ii) For covered services— (A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or (B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision. (End of provision) 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020) Definitions. As used in this clause— Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network ( e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless ( e.g., microwave) or wired ( e.g., fiber optic, coaxial cable, Ethernet). Covered foreign country means The People's Republic of China. Covered telecommunications equipment or services means— (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); (2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); (3) Telecommunications or video surveillance services provided by such entities or using such equipment; or (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. Critical technology means— (1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations; (2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled— (i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or (ii) For reasons relating to regional stability or surreptitious listening; (3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities); (4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material); (5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or (6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817). Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered ( e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources. Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit. Roaming means cellular communications services ( e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high. Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service. (b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. (2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. (c) Exceptions. This clause does not prohibit contractors from providing— (1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles. (d) Reporting requirement. (1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil. (2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause: (i) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended. (ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services. (e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items. (End of clause) 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (DEC 2019) (a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”. (c) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument. (End of provision)