Description
Scope of Services: The Contractor shall provide Gasoline Provision Services in Mexico for Government-Owned Vehicles registered by the U.S. Embassy in Mexico City with Premium Gasoline, Regular Gasoline and Diesel Fuel, as described in this solicitation. The prices listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. In consideration of satisfactory performance of all the services required under this contract, the United States Government (USG) will pay the Contractor a firm fixed-price for each liter of Premium Gasoline, Regular Gasoline and/or Diesel Fuel supplied. The Contractor shall be paid on a monthly basis upon receipt of a proper invoice for all approved Gasoline Provision Services performed during the month under this Contract. Type of Contract: This is a fixed price with economic price adjustment indefinite delivery /indefinite quantity contract for standard services, under which firm fixed-price delivery orders may be placed. Period of Performance: The performance period of this contract shall be from the date stated in the Notice to Proceed letter and continuing for 12 months, with a (1) one-year option to renew. The total duration of this Contract is two (2) years. Individual task orders shall be issued for stated services within the rates designated. Minimum and Maximum Amounts: During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of 2,000 liters of fuel. This reflects the contract minimum for each period of performance. The amount of all orders shall not exceed 275,000 liters of fuel. This reflects the contract maximum for each period of performance. The ceiling price for both, Base Year and First Option Year shall not exceed USD $600,000.00 Issuance if Fuel Tags/Cards The Contractor shall issue fuel Tags/Cards for each vehicle. Each Tag/Card shall be clearly marked stating the vehicle plates to which each one will be assigned. Tags/Cards shall be delivered to the Contracting Officer’s Representative (COR) no later than three (3) days after an approved Task Order is received by the Contractor. The Contractor shall ensure that all fuel Tags/Cards can be used in the authorized fuel stations throughout Mexico Fuel Stations Availability The Contractor shall provide Gasoline Provision Services 24 hours per day, 7 days a week, including holidays. The fuel to be provided will be Premium gasoline (octane 92), Regular gasoline (octane 87) and Diesel fuel. Location of Fuel Stations The Contractor must ensure that authorized GOVs have access to refuel services in at least 25 gas stations in Mexico City. There shall be at least one 24/7 fuel station in Polanco, and at least one in Santa Fe. The Contractor shall also have a gas station at a distance of no more than 1 km from the U.S. Embassy Compound. Additionally, the Contractor shall provide services at 2 or more gas stations in Cuernavaca, Iguala, Morelia, Pachuca, Puebla, Queretaro, Tlaxcala, Toluca and Xalapa. Contractor’s Personnel Responsibility The Contractor’s personnel shall be responsible of providing Gasoline Provision Services under this contract to GOVs fitted with the fuel tag or upon presentation of the corresponding fuel card (with matching GOV plate number). The Contractor’s staff shall verify that the fuel tag/card matches the GOV plate number and identification before refilling the fuel tank. USG Employees Authorization Faculties The COR and/or the GTM are the only USG employees authorized to make any changes to the list of approved GOVs to be refueled under this Contract. The Contractor shall be responsible of updating and making any necessary changes to its systems and/or databases within one business day from the COR/GTM’s request. Issuance of Emergency Fuel Cards The contractor shall provide ten (10) fuel cards that will be used for emergency Gasoline Provision Services in case the fuel tag/card system is down. These cards will be open to refuel any of all the vehicles listed in the authorized vehicles in Attachment 1 of the RFQ document. Use of Emergency Fuel Cards The contractor shall ensure that emergency fuel cards can be used in the authorized fuel stations. Management System The Contractor shall keep a system to manage the USG account. The COR shall be provided with full 24/7 access to this system in order to: Correct mileage Increase or decrease fuel amounts to be assigned Deactivate tags/cards Generate Consumption Reports Customer Service Representative 1.13.2.1 The Contractor shall designate a single and reliable Customer Service Representative for the daily and regular administration of this contract, as well as for any urgent requests. This representative will meet with the Contracting Officer’s Representative (COR) as needed. The Customer Service Representative shall have sufficient English language skills to be able to communicate with members of the U. S. Government staff and the administrative skills required to perform the administrative aspects of this contract. If the designated Customer Service Representative is absent, an alternate who also meets the English and administrative requirements of this section shall serve as a replacement. The alternate shall be familiar with this contract and all cases in progress. The Contractor shall advise the COR of the alternate’s information if the designated Customer Service Representative is to be absent. Language Requirements The Customer Service Representative shall comply with one of the following levels of English Proficiency: TOEIC PBT - 750-849 TOEFL ITP/PBT - 580-617 TOEFL iBT - 92-105 Reports: The Contractor shall submit a monthly report in an excel file and shall show the following information: Refuel date Refuel time Plate number Fuel card/tag used Cost per liter Number of liters Subtotal (without V.A.T.) V.A.T. cost Total cost (with V.A.T.) Administrative fees, if applicable V.A.T. over administrative fees, if applicable Total cos to include administrative fees Each report shall cover information for the previous month and outstanding cases. The contractor shall submit this report for COR approval no later than the fifth day of each month. The COR shall submit either an approval or a request for clarification within three (3) business days. Task Orders: The COR shall be responsible of issuing task orders to request fuel tags/cards (see 1.10 issuance of fuel tags/cards) and emergency fuel cards (see 1.12 Emergency Fuel Cards) for one or more vehicles. Each Task Order shall clearly state the number of tags/cards required, as well as the total amount to be allocated for Fuel Supply. Both, the Contractor and the COR shall be responsible for monitoring the amounts spent in order to prevent that the allocated amounts are exceeded. Task Order Requirements: The COR must submit a worksheet with the task order stating the following information: Vehicle(s) License Plate Vehicle Type Vehicle Model Type of fuel to be provided Approved amount per service Approved amount per day Approved amount per month Contractor’s Responsibility: The Contractor shall issue tags/cards upon reception of either a fully approved Task Order or a Notice to Proceed issued by the Contracting Officer. Option to extend: The U.S. Government may extend this contract under FAR 52.218-8, “Option to Extend Services”. Price adjustment: The unit price per liter of Premium Gasoline, Regular Gasoline and Diesel fuel may be adjusted based on increases or decreases in the official price of fuel mandated by the Government of Mexico. To request an adjustment in price, the Contractor must provide written notification of the price change to the Contracting Officer at least one week before the new price is to be effective. This notification must be accompanied by a copy of the Legal Official Announcement of the corresponding Mexican Government entity approving the change in price, showing the new price and its effective date. The officer or general partner of the Contractor having overall responsibility for the Contractor's affairs shall certify the submission by written signature. The Contractor may not request an adjustment under this clause after final payment has been made under this contract. The U.S. Government will make no adjustment to the contract price that relates to any wages, overhead, fixed costs, general and administrative expenses, materials, or profit. Only the amount which is a direct result of an increase or decrease in the price of fuel to be supplied under this contract shall be considered by the U.S. Government as the basis for contract price adjustments. This clause shall only apply to laws enacted by the Government of Mexico which meet the criteria set forth above. The U.S. Government will make no adjustments in contract price due to currency devaluations or fluctuations in exchange rates.